HomeMy WebLinkAbout25G - FOUNTAIN SVCS
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
MARCH 19, 2007
TITLE:
APPROVED
AGREEMENT WITH DECKS IDE POOL
SERVICE TO PROVIDE FOUNTAIN
MAINTENANCE SERVICES IN THE SANTA
ANA CIVIC CENTER
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
at
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CITY MANAGER
CONTINUED TO
-
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute a two-year agreement, with three one-year
renewal options, with Deckside Pool Service to provide fountain
maintenance in the Santa Ana Civic Center in an annual amount not to
exceed $83,250.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for
the routine maintenance of the fountains located at the Plaza of the Sun,
Sasscer Park, and the Law Library within the Santa Ana Civic Center. The
current maintenance contract for this service has expired.
The notice inviting proposals was advertised on October 10,
request for proposals was solicited. A summary of the
proposal invitations and proposals received is as follows:
2006, and a
request for
22 Request For Proposals mailed
5 Request For Proposals mailed to Santa Ana vendors
2 Proposals received
o Proposals received from Santa Ana vendors
The proposals were received and opened on November 8, 2006. The two
firms that submitted proposals were Deckside Pool Service and Service
First Pool Service. Each proposal was evaluated based on the vendor's
capability and experience, past performances, and cost of proposal. The
evaluation results are as follows:
25G-1
Contract Award for Fountain Maintenance
March 19, 2007
Page 2
Score Cost
Deckside Pool Service 85% $66,600/year
Service First Pool Service 70% $118,800/year
The bid received from Deckside Pool Service is most responsive to the
specification and meets the City's requirements. The City proposes to
enter into a two-year agreement with Deckside Pool Service with three
one-year renewal options. The annual base contract cost is $66,600. An
additional $16,650 is included for unforeseen emergencies, resulting in a
total annual contract amount of $83,250.
FISCAL IMPACT
Funds are available in the Civic Center Maintenance, Other Contractual
Services account (account no. 74-242-6291).
APPROVED AS TO FUNDS AND ACCOUNT:
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Executlve Dlrector
Parks, Recreation and Community
Services Agency
':t"\\r\}(\.t',,,, r.-.., ~. ~~.. ,
Francisco Gutierrez,
Executive Director ~
Finance and Management Services
Agency
25G-2