HomeMy WebLinkAbout22A - PERSONAL HYDRATION SYSTEM
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 2, 2007
TITLE:
CONTRACT AMENDMENT FOR
PERSONAL HYDRATION SYSTEM
AND ACCESSORIES
(BID SPEC. 07-016)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Amend the contract with L.N. Curtis & Sons to increase the aggregate limit
by $20,000 for personal hydration system and accessories for an annual
amount not to exceed $50,000.
DISCUSSION
On September 19, 2005, the City Council accepted a $8.4 million Urban Area
Security Initiative grant from the federal Department of Homeland Security,
through the State of California, Office of Homeland Security. This
initiative was designed to enhance the domestic preparedness of urban areas
by ensuring that all emergency first responders have adequate equipment and
systems to prevent, respond to and recover from acts of terrorism. The
grant provides total reimbursement to local agencies for equipment
purchases approved and authorized by the Office of Disaster Preparedness.
The Police Department requires a cache of Weapons of Mass Destruction (WMD)
personal protective equipment (PPE) kits to reduce first responders'
exposure to biological, chemical, and radiological threats. Each PPE kit
consists of a coverall and overhood, chemical protective adhesive strips,
protective latex booties, and disposable nitrile gloves. When first
responders don their PPE, they are susceptible to dehydration and heat
stroke. To mitigate these symptoms, first responders will be issued a
personal hydration system for use with their PPE. An additional $5,000
contingency has been added for fire equipment including a hose tester.
The notice inviting bids was advertised on February 14 and 16, 2007, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
7 Invitations For Bid mailed
3 Responsive Bids received
22A-1
Contract Amendment for Personal Hydration System and Accessories
March 19, 2007
Page 2
Bids were received, opened on February 26, 2007, and evaluated (Exhibit 1).
The bid received from L.N. Curtis & Sons is responsive to the
specifications and meets the City's requirements. The purchase of the
personal hydration system and accessories, when added to the vendor's
fiscal purchases, will exceed the $25,000 aggregate total, and requires
Council approval.
FISCAL, IMPACT
Funds are available
Security Initiative
Operating Materials
327-6391) .
in the Office of Emergency Services (OES) Urban Areas
(UASI) 2005 Police Grant and the Fire Maintenance
& Supplies accounts (account nos. 125-333-6391 and 11-
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
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Agency
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Fire Chief
PMW/PMG/TO/07-016.37:uc
22A-2
ABSTRACT -- BID SPEC. 07-016
CONTRACT AMENDMENT FOR HYDRATION SYSTEM AND ACCESSORIES
BIDDER:
L.N. CURTIS & SONS
LOC:
OAKLAND, CA
HYDRATION SYSTEM: $28.94 X 400
$11,576.00
ADAPTER:
$ 5.59 X 400 = $ 2,236.00
FIELD CLEANING
KIT:
$ 9.44 X 400 = $ 3,776.00
SUBTOTAL:
$17,588.00
7.75% TAX:
$ 1,363.07
TOTAL:
1$18,951. 071
QUANTICO ARMS & TACTICAL
SUPPLY, INC.
OCEANSIDE, CA
$28.75 X 400
$ 5.75 X 400
$ 9.98 X 400
$11,500.00
$ 2,300.00
$ 3,992.00
$17,792.00
$ 1,378.88
$19,170.88
BIDDER:
LOC:
.
EXTREME OUTFITTERS, INC.
JACKSONVILLE, NC
HYDRATION SYSTEM: $32.50 X 400 $13,000.00
ADAPTER: $ 6.50 X 400 $ 2,600.00
FIELD CLEANING $10.50 X 400 $ 4,200.00
KIT:
SUBTOTAL: $19,800.00
7.75% TAX: $ 1,534.50
TOTAL:
$21,334.50
SUMMARY OF BID AWARD:
L.N. CURTIS & SONS
$18,951.07
EXHIBIT 1
22A-3
22A-4