HomeMy WebLinkAboutItem 19 - Agreement for Pavement Managment Program UpdatePublic Works Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 1, 2025
TOPIC: Pavement Management Program Update
AGENDA TITLE
Agreement with Bucknam Infrastructure Group, Inc. for the Measure M2 Required
Pavement Management Program Update (Project No. 25-6898) (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Bucknam Infrastructure
Group, Inc. for Pavement Management Program Update services, for an amount not to
exceed $135,000, which includes the base amount of $119,395 and contingency of
$15,605, for a term beginning April 1, 2025 and expiring March 31, 2028, with
provisions for two, one-year extensions (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency's (PWA) Engineering Division is responsible for the
administration and oversight of all Capital Improvement Projects in the City. The City's
Pavement Management Program (PMP) is an essential tool in determining the
condition, expected life, recommended improvements, and associated costs of the
City's pavement assets. The program enables the City to prioritize pavement
rehabilitation projects where they are most cost effective and appropriately scheduled.
Additionally, the Orange County Transportation Authority (OCTA) requires that Cities
update their PMPs every two years in order to remain eligible for Measure M2 funding
programs. The City last completed a PMP submission accepted by OCTA in May 2024
(Exhibit 1).
The City's roadways consist of approximately 450 miles of paved streets and alleys.
The roadways are divided into three networks: Arterials, Local Streets, and Alleys.
Network
Approximate Miles
Arterials
105
Local Streets
317
Alleys
28
Total
450
Pavement Management Program Update
April 1, 2025
Page 2
A Pavement Management Program must be periodically updated with current street
pavement assessment data to be effective and compliant. City streets were last
assessed and inventoried in 2023/2024 for the 2024 PMP update. A significant portion
of the proposed scope of work involves in -field, individual street assessments performed
by skilled technicians and engineers. Once this data is collected, the consultant will
analyze the data and prepare a report and recommendations for future street
improvements. The proposed services also include mapping and Geographic
Information System (GIS) support to integrate into the City's current mapping systems.
The mapping and GIS will be compatible across all other City infrastructure, while also
supporting internal- and public -facing dashboards and required reporting mechanisms.
When complete, the refreshed PMP will be utilized by staff to recommend street
improvement projects for City Council consideration via the annual budget and capital
improvement program adoption process. Additionally, the City will be able to produce
reports for submission to OCTA to ensure continued eligibility with Measure M2. The
City's biennial PMP submittal is due by June 2026. Staff recommends retaining the
consultant through 2028 in order to revise the Pavement Management analysis on an
as -needed basis as may be requested by OCTA or by State and Federal grant funding
agencies, in order to assure the City maintains maximum funding eligibility.
PWA released a Request for Proposal (RFP) No. 24-133 on November 26, 2024, by
which it sought a qualified consultant to perform pavement condition surveys and
budgetary analysis to produce the City's PMP in compliance with the upcoming 2026
grant requirement.
The RFP was advertised on the City's online procurement management and publication
system, with proposals due on December 19, 2024. A summary of vendor participation
is as follows:
2,280 Vendors notified
97 Santa Ana vendors notified
46 Vendors downloaded the bid packet
3 Bids Received
0 Bids received from Santa Ana vendors
In order to be deemed compliant by OCTA's Countywide Pavement Management Plan
Guidelines (Exhibit 2), the selection of a consultant award requires at least one
inspector from a consultant firm to be prequalified by OCTA for a submitted Pavement
Management Plan. This ensures adherence to proper procedures and ensures the
results are within acceptable variability ranges. Thus, three proposals were received
and evaluated by a selection committee. Ninety-seven Santa Ana vendors were notified
and zero bids were received by Santa Ana vendors. Based on criteria outlined in the
RFP, the following summarizes the three responding firms and their ranking:
Pavement Management Program Update
April 1, 2025
Page 3
Firm
City
Rank
Bucknam Infrastructure Group, Inc.
Oceanside, California
1
Nichols Consulting Engineers
Fountain Valley, California
2
Quality Engineering Solutions, Inc.
Glendale, California
3
Staff recommends awarding an agreement to Bucknam Infrastructure Group, Inc. to
provide services for Pavement Management Program Update based upon the scope of
work and selection criteria outlined in RFP 24-133 (Exhibit 3). Their proposal
demonstrated the firm has the necessary labor capacity and experience to complete the
required services for the City.
Bucknam Infrastructure Group, Inc. has most recently completed the City's PMP Update
in May 2024, meeting all deliverables for the City. They received the highest score in
this cycle, and upon City Council approval, will assist in completing the upcoming PMP
cycle in 2026.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
The following table summarizes the funds budgeted and available for expenditure in
current FY 2024-25. Any unspent budget in FY 2024-25 will be included in future -year
carryforwards for City Council consideration.
Accounting
Fiscal
Unit —
Fund
Accounting Unit,
Amount
Year
Account #
Description
Account Description
No.
03217662-
Measure M-
Measure M2 Local
2024-25
66220
Street
Fairshare St,Improvements
$135,000
(25-6898)
Construction
Other than
Buildings
TOTAL
$135,000
EXHIBIT(S)
1. City of Santa Ana 2024 Pavement Management Program
2. OCTA Countywide Pavement Management Plan Guidelines
3. Agreement with Bucknam Infrastructure Group, Inc.
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, City Manager
EXHIBIT 2
Countywide Pavement
Management Plan Guidelines
March 2024
)�
OCTA OCGO
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TABLE OF CONTENTS
Countywide Pavement Management Plan Guidelines
Chapter1 — Introduction........................................................................................ 1-1
Background......................................................................................................... 1-1
Eligibility Requirements......................................................................................... 1-2
Local Match Reduction.......................................................................................... 1-2
Chapter 2 — Pavement Management Plan Guidelines ............................................. 2-1
Condition Survey Protocols.................................................................................... 2-1
Inspection Frequency........................................................................................... 2-4
Countywide Assessment Standards........................................................................ 2-5
Quality Assurance/Quality Control (QA/QC) Plan ..................................................... 2-5
Re-inspections..................................................................................................... 2-6
Prequalification/Calibration of Inspectors................................................................ 2-7
Pavement Management Software Training.............................................................. 2-8
Pavement Management Data Files......................................................................... 2-9
Chapter 3 — Agency Submittals............................................................................... 3-1
APPENDICES
Appendix A — Pavement Management Plan Submittal Template ............................ A-1
Appendix B — Prequalified Pavement Inspection Consultants and Local Agencies B-1
AppendixC — Recommendations for Pavement Inspectors .................................... C-1
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Chapter 1— Introduction
On November 6, 1990, the voters in Orange County approved a 1/2-cent sales tax for
transportation improvements known as Measure M. This sales tax includes funding for streets
and roads that is available to local agencies through both a formula distribution and a competitive
process. On November 6, 2006, voters approved a renewal of Measure M to continue the 1/2-cent
sales tax for thirty years, beginning in 2011.
Background
The primary goal of these guidelines is to ensure consistent field data collection and reporting
procedures so that countywide funding allocations can be based on agency comparable pavement
conditions.
Given that all agencies are using uniform data collection procedures, the Orange County
Transportation Authority (OCTA) can answer typical questions such as:
What is the average countywide condition of local streets and roads? For individual
streets? For Arterial Highways?
• Which streets have a higher priority and need to be funded first?
How much does it cost to bring them up to an acceptable condition?
How much will it cost to maintain them in an acceptable condition over the next seven
years or more?
• What are the impacts on pavement condition at the existing funding levels?
Training is provided, periodically, by OCTA to maintain consistency in data collection procedures
and assist local agencies in the use of pavement management software.
The goal is to ensure a reliable, consistent, and uniform approach
to data collection and reporting.
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Eligibility Requirements
One of the eligibility requirements included in Measure M2 (M2) specifies that each local
jurisdiction must adopt and update a Pavement Management Plan (PMP) every two years. All
agencies must use a common format as part of the countywide pavement management effort
conforming to American Society for Testing and Materials (ASTM) Standard D6433. In 2010, the
OCTA adopted MicroPaver as the countywide standard PMP software and all agencies participating
in M2 were required to adopt this software for consistency in reporting pavement management
conditions. In 2011, all local agencies submitted PMPs that were in conformance with the
requirements in the PMP Guidelines. Local agencies may now also utilize StreetSaver, since it is
in conformance with ASTM Standard D6433. The PMP must include:
The current status of road pavement conditions;
• A seven-year plan for road maintenance and rehabilitation (including projects, funding,
and any unfunded backlog of pavement needs);
• The projected pavement condition resulting from the maintenance and rehabilitation plan; and
• Alternative strategies and costs necessary to improve road pavement conditions.
Local Match Reduction
In addition to the above requirements, a local agency match reduction of 10% of the eligible cost
for projects submitted for consideration of Project 0 funding through the Comprehensive
Transportation Funding Programs (CTFP) call for projects is available if the local jurisdiction either:
a. Shows measurable improvement of paved road conditions during the previous reporting
period defined as an overall weighted (by area) average system improvement of one
Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area)
average PCI in the Master Plan of Arterial Highways (MPAH) or local street categories;
or
b. Road pavement conditions during the previous reporting period within the highest 20%
of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3,
defined as a PCI of 75 or higher, otherwise defined as in "good condition".
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Chapter 2 - Pavement Management Plan Guidelines
These guidelines and procedures are necessary for Orange County agencies to implement and
update their PMPs with respect to conducting condition surveys. This is required to certify
conformance with the criteria stated in OCTA's Ordinance No. 3. This ordinance requires that a
PMP be in place and maintained to qualify for an allocation of net revenues generated from M2.
A copy of Ordinance No. 3 is available from OCTA. PMP Certification is part of the submittal
required for each agency (see Appendix A).
The pavement management guidelines are discussed under the following categories:
1. Condition Survey Protocols
2. Inspection Frequency
3. Countywide Assessment Standards
4. Quality Assurance/Quality Control (QA/QC) Plan
5. Re -inspections
6. Prequalification/Calibration of Inspectors
7. Pavement Management Software Training
8. Pavement Management Data Files
Condition Survey Protocols
In 1998, OCTA adopted condition survey protocols that required the collection of certain surface
distresses as a minimum for both asphalt concrete and Portland cement concrete pavements.
These distresses were common to the variety of pavement management systems then in use by
Orange County local agencies. Based on the usage of a common county -wide software, it is now
possible to include all of the distresses in ASTM Standard D6433 "Standard Practice for Roads
and Parking Lots Pavement Condition Index Surveys" in these Guidelines. These surface
distresses are as follows:
Asphalt Concrete (AC)
1. Alligator or Fatigue Cracking
2. Bleeding
3. Block Cracking
4. Bumps and Sags
5. Corrugation
6. Depression
7. Edge Cracking
8. Joint Reflection Cracking
9. Lane/ Shoulder Drop-off
10. Longitudinal Cracking
11. Patching and Utility Cut Patching
12. Polished Aggregate
13. Potholes
14. Railroad Crossing
Portland Cement Concrete (PCC)
1. Blowup/ Buckling
2. Corner Break
3. Divided Slab
4. Durability ("D") Cracking
5. Faulting
6. Joint Seal Damage
7. Lane/ Shoulder Drop -Off
8. Linear Cracking
9. Patching, Large And Utility Cuts
10. Patching, Small
11. Polished Aggregate
12. Popouts
13. Pumping
14.Punchout
15. Rutting
15. Railroad Crossing
16. Shoving
16. Scaling
17. Slippage Cracking
17. Shrinkage Cracks
18. Swell
18. Spalling, Corner
19. Raveling
19. Spalling, Joint
20. Weathering (Surface Wear)
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The distress definitions, severity levels, and measurement methods are based on criteria
described in Pavement Management for Airports, Roads and Parking Lots'. This reference has
been formalized as ASTM Standard D64332. ASTM's copyright does not allow for electronic
distribution or copying of this standard. However, a link to purchase the standard is included in
the footnote. OCTA's guidelines follow ASTM D6433, with a few minor exceptions.
In addition, field manuals are available from the military Tri-Services (US Army Corps of
Engineers, Naval Facilities Engineering Command, and Air Force Civil Engineer Center)3,4. The
field manuals include photographs of distress types and detailed descriptions and definitions, and
are intended for the field inspector. All personnel involved with inspection or performing condition
surveys must have read and understood these manuals.
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Note that both ASTM D6433 and these field manuals contain 20 distresses and 19 distresses for
AC and PCC pavements, respectively. These distresses are now required for data collection.
Shahin, M.Y. Pavement Management for Airports, Roads and Parking Lots, Chapman & Hall, 1994.
2 ASTM D6433 — Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. A copy may be
purchased at https://www.astm.org/d6433-23.html.
3 Paver Distress Identification Manual: Asphalt -Surfaced Roads and Parking Lots, U.S. Army Corps of Engineers,
Construction Engineering Research Laboratories, June 2009. To purchase, go to
https://transportation.erdc.dren.mil/paver/index.htm.
4 Paver Concrete Distress Identification Manual: Concrete Surfaced Roads and Parking Lots, U.S. Army Corps of
Engineers, Construction Engineering Research Laboratories, June 2009. To purchase go to
https://transr)ortation.erdc.dren.mil/r)aver/index.htm.
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OCTA allows windshield, walking, and calibrated automated surveys. It is recommended that
windshield surveys be supplemented with walking surveys.
In a windshield survey, the inspector travels in a vehicle at slow speeds (5 to 10 mph) and
observes the pavement condition from within the vehicle. The entire length of the pavement
section is driven and observed. A driver is required for safety reasons, with the inspector/recorder
in the passenger side of the vehicle. The inspector should have a list of street sections to be
surveyed and a planned route.
The entire pavement section is surveyed, and the distress data are estimated and recorded. In
situations where the distresses need closer examination, or where there are difficulties in
observation, the inspector should stop the vehicle and walk the pavement section to verify the
distresses observed from the vehicle.
All field data collection procedures should conform to the local agency's safety practices and
should be included in the QA/QC Plan (see Appendix A).
When walking surveys are used, the following procedure should be followed:
1. Each pavement section must be inspected using sample units. Individual sample units should
be representative of the pavement section conditions and may be marked or identified to
allow easy location for quality control purposes. Paint marks along the edge or sketches with
locations connected to physical pavement features are acceptable. The figure below illustrates
the definition of a pavement section and a representative sample unit.
Pavement section Representative sample unit
Zft
1000 ft
2. The area of AC sample units should be 2500±1500 square feet, and for PCC sample units,
this should be 20±8 slabs. The total inspected area or slabs for a pavement section must
be at least 10% of the total pavement section area or slabs. This is an exception to the
procedure described in ASTM D6433.
For example, a pavement section 950 feet long and 32 feet wide must have at least one
sample unit (typically 100 feet long x 32 feet wide = 3200 sf). Longer sections will require
multiple sample units.
3. Additional sample units are to be inspected only when non -representative distresses are
observed. Typically, these will be distresses that are localized in nature and not
representative of the entire pavement section e.g. high severity alligator cracking found
near bus pads, rutting in intersections, distresses due to landscape watering/ponding etc.
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4. Conduct the distress inspection by walking on the pavement shoulder or sidewalk adjacent
to the sample unit being surveyed, measuring the quantity of each severity level of every
distress type present, and recording the data. Each distress must correspond in type and
severity to that described in the Paver Distress Identification Manuals.
5. A copy of the recorded distress data should be provided on a weekly basis to the
responsible agency personnel for quality assurance.
It should be noted that windshield surveys, while reasonably fast and inexpensive, do have
shortcomings. Chief among these are that low severity distresses are difficult to identify in this
procedure, and consequently, the PCI may be significantly higher than it ought to be. A pavement
may therefore be selected for a slurry seal when a thin overlay is more appropriate or for a thin
overlay when a thick overlay is more appropriate. This may result in treatments that are not cost-
effective.
When certain pavements are a high priority (usually those with high traffic volumes or other
distinctive features) for a local agency, walking surveys are preferred to ensure that all pertinent
distresses are captured, although windshield surveys are the minimum standard. For residential
or local streets, windshield surveys are acceptable.
When automated or semi -automated surveys are used, the following procedure should be
followed.
The Local Agency should:
Establish a series of test sites
Determine the distress data on those sites using a walking survey
Compare the data from the automated equipment with the walking survey data.
It is desirable for the PCI values from the automated survey to be within plus or minus five PCI
points of the values obtained from the walking survey. However, plus or minus ten PCI points is
generally considered acceptable. Any site with a difference greater than ten PCI points should be
carefully rechecked to determine the cause for the discrepancy. The agency must then make a
judgement whether the automated data is acceptable.
OCTA's role is limited to the evaluation of the distress data submitted by the agencies and does
not include a verification or evaluation of the automated equipment or procedure used by the
agency submitting the automated survey.
Inspection Frequency
All streets identified on the MPAH must be surveyed at least once every two years. All local streets
must be surveyed at least once every six years. This is a requirement of OCTA's PMP certification
program.
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Countywide Pavement Management Plan Guidelines
Countywide Assessment Standards
In 1998, OCTA adopted the countywide pavement condition assessment standards for treatments
as shown in Table 2.1.
Table 2.1 Pavement Condition Assessment Standards
Pavement
Quality
PCI
Thresholds
Funded
Treatment
Very Good
86-100
None
Good
75-85
Surface seal*
Fair
60-74
Thin overlay
Poor
41-59
Thick overlay
Very Poor
1 0-40
Reconstruction
* Not eligible for CTFP competitive funding program
Note that Table 2.1 does NOT preclude other treatments that a local agency may choose to select
or use. Indeed, there have been many new pavement technologies and techniques introduced
since 1998 that a local agency should consider for preventive maintenance, and which may be
funded under the M2 Fair Share program. The treatments in Table 2.1 are intended to
identify the types of treatments that OCTA will fund under the competitive grant
program only.
Quality Assurance/Quality Control (QA/QC) Plan
A QA/QC plan must be prepared by all agencies. The purpose of the QA/QC plan is to ensure that
all procedures used to collect distress data comply with OCTA's guidelines and result in the
delivery of a quality data product. The QA/QC plan should also provide for corrective actions when
deficiencies are encountered. As a minimum, the following components must be included:
a. Description of condition survey procedures (distress types, severities) or reference to the
relevant documents in Chapter 3. All procedures, changes or modifications should be well
documented in the QA/QC plan so that future updates will be consistent. In particular,
unique situations are especially important and their documentation should be included.
b. How data will be collected (windshield, walking, automated or combination of methods).
C. Accuracy required for data collection.
d. Description of how data will be checked for accuracy by agency (e.g. re -inspections).
e. Schedule for when data will be submitted to local agency staff.
f. Experience of inspectors including past training on condition surveys or calibration
procedures.
g. Field data collection safety procedures.
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Any findings that may compromise data integrity and consistency should be discussed and
corrected. Examples of these include differences in survey methods from the last update
(e.g. changing from windshield to walking surveys), collecting additional distress types and unique
situations that may not lend themselves to existing condition survey procedures
(e.g. gap -graded mixes, edge cracking with unpaved shoulders).
Prior to performing any work, local jurisdictions must review the QA/QC plan with inspection
personnel.
A copy of the QA/QC plan must be submitted to OCTA together with the PMP certification.
Re -inspections
As part of any QA/QC process, it is essential to re -inspect portions of the network with different
personnel than those performing the condition surveys. Re -inspections should be performed
within one month of the original date of collection as pavement data will change with time, and
during the winter, may change very rapidly.
The data to be re -inspected should include distress types, severities and quantities collected
during the survey. At least 5% of the pavement sections should be re -inspected.
The selected sections for re -inspections should be representative of the local agency's network.
This should include sections from:
• All functional classifications (i.e. MPAH and residential/local)
All surface types (i.e. AC and PCC)
• Entire range of pavement conditions ( i.e. good, fair, poor)
• All significant changes in PCI (i.e. sections with more than ±10 PCI points a year with no
plausible explanations should be targeted for re -inspections)
• All inspectors
• Different geographical areas
Acceptability Criteria
In general, inspectors should identify distress types accurately 95% of the time. Linear
measurements should be considered accurate when they are within ±10% if re -measured, and
area measurements should be considered accurate when they are within ±20% if re -measured.
For the data to be acceptable, 90% of the re -inspected sections must be within ±10 PCI points.
If the results of the re -inspections do not meet the above criteria, all inspections should be
immediately halted and any differences should be identified and discussed. Corrective actions
should be taken immediately. The local jurisdiction should then perform re -inspections of an
additional 5% of the pavement sections.
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Prequalification/Calibration of Inspectors
Prequalification or calibration of inspectors ensures that proper procedures are followed and that
the results obtained are within acceptable variability ranges. This will be implemented by OCTA.
Briefly, the procedures to prequalify or calibrate inspectors are as follows:
a. OCTA will select approximately 20 pavement sections to be used as control or test sites.
Collectively, the control sites should exhibit common distress types and levels of severity
that will be encountered in the pavement network and should be across all functional
classes, pavement age, surface type, pavement condition and distresses.
b. Inspect the sections manually (walking survey) using at least two different experienced
inspectors and the established survey protocols (Appendix A and ASTM D6433), including
any modifications. This will establish the baseline PCI for each control section.
C. The candidate inspectors should then survey the same pavement sections within one
month of the control surveys established in Step (b). The data for the sections should be
collected and submitted to OCTA as soon as they are completed.
d. OCTA will calculate the PCIs based on the survey data collected by inspectors.
e. Compare the control PCI data with survey results by candidate inspectors. Identify the
differences and areas of variability.
Acceptability Criteria
The criteria for acceptability are:
a. nRMSE 5 1.4 where:
n RPCII — BPCII z
nRMSE = 1 SDPCI
n
Where:
nRMSE = Normalized root mean square error or deviation
RPCI; = Reported PCI for control section i
BPCI; = Baseline PCI for control section i
n = Number of control sections
and
SDPCI =
100 + 3(5.29 — BPCI)
5.29
b. Inspectors that obtain nRMSE values higher than 1.4 will be allowed to re -inspect and
re -submit PCI values for three control sections. OCTA will indicate the three control
sections where the inspectors showed the highest deviations from the baseline survey.
Re -inspections are allowed only once. The normalized root mean square error (nRMSE)
will be recalculated and the criteria described at point (a) applied.
c. All inspections must be performed independently by each inspector.
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d. Inspectors will be individually prequalified
e. At least one inspector of a consultant firm or local agency staff must be prequalified for
a submitted Pavement Management Plan to be considered compliant with these
Guidelines.
Pavement Management Software Training
Local agencies may utilize either MicroPAVER or StreetSaver® software for their PMPs, as long
as they conform to ASTM D6433 and these guidelines. At least one representative of the local
agency must be familiar with the PMP software utilized and have attended one training class. In
the case of MicroPAVER, training classes are conducted regularly. The American Public Works
Association (APWA) conducts "hands-on" MicroPAVER training for a fee, at least once a year (see
www.apwa.org for more information). Web -based training programs on specific modules are also
available for a fee and broadcast schedules are periodically posted on the APWA website.
The Metropolitan Transportation Commission (MTC) provides free training classes on their
StreetSaver® software program as well as field condition surveys. Typically, two field training
classes are conducted annually; one in Northern California and one in Southern California (see
mtc.ca.gov for more information). There are enough similarities between StreetSaver's and
MicroPAVER's condition surveys that this training class will benefit any inspector new to the
process.
OCTA offers limited software and field training focusing on those items to be included in the
biennial PMP submittals. However, the training is not mandatory but highly recommended for any
local agency submitting a Pavement Management Plan to OCTA. This training is sufficient to
satisfy the training requirement of these Guidelines. Both software and field training may be
offered online at the discretion of OCTA.
Pavement Management Data Files
The Pavement Management data files shall be submitted to OCTA in spreadsheet and Geographic
Information System (GIS) format (Appendix A). This must include the following information:
• Street name and limits for all public streets
• Street identifiers (Branch ID, Section ID)
• Direction (if applicable)
• Beginning and ending of each section
Length, widths and true areas
• Functional Classification (MPAH, local)
Number of travel lanes
• PCI and date of inspection
• Type of recommended treatment
• Cost of recommended treatment
• Street geometry as linear features
Public alleys formally accepted as part of the local agency's street system may be included in the
PMP submittal at the local agency's option. Public parking lots and private streets shall not be
included in this submittal.
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If the agency is unable to provide pavement data in the requested GIS format, a request for
exception must be submitted by the agency. When requesting an exception, the agency must
provide a letter signed by the Public Works Director with an explanation and a timeline of when
the agency will have capabilities of providing pavement data in the required GIS digital format.
Cost to convert pavement data to GIS digital format is an eligible expense under Local Fair Share.
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Chapter 3 — Agency Submittals
Local agencies must submit to OCTA the following as part of the biennial certification:
1. PMP Agency Submittal Template (See Appendix A)
2. PMP certification (see Page A-5)
3. QA/QC plan (see Pages A-17 — A-21)
4. Pavement management data files in a form useable by OCTA (see Page 2-7)
5. PMP "hard copies" which include the following:
a. Average (weighted by area) PCI as of June 30 of the submittal year for:
i. Entire pavement network
ii. MPAH roadways
iii. Local streets
b. Projected PCI under existing funding levels, by year, over the next seven years for:
i. Entire pavement network
ii. MPAH roadways
iii. Local streets
c. Seven-year plan for road maintenance and rehabilitation based on current and
projected budget, identifying street sections selected for treatment. Specific data to
be submitted are:
i. Street name
ii. Limits of work
iii. Lengths, widths
iv. Pavement areas
1. Each street
2. Total area for local streets
3. Total area for MPAH roadways
4. Total area for entire public streets network
V. Functional classification (i.e. MPAH or local street)
vi. PCI and most recent date of inspection
vii. Type of treatment
viii. Cost of treatment
ix. Year of treatment
d. Alternative funding levels required to:
i. Maintain existing average network PCI
ii. To improve average network PCI
e. Backlog by year of unfunded pavement rehabilitation, restoration, and reconstruction
needs.
f. Centerline mileage for MPAH, local streets, and total network.
g. Percentage of total network in each of the five condition categories based on centerline
miles.
6. In order to be eligible for the local match reduction of 10%, the local jurisdiction must
either:
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a. Show measurable improvement of paved road conditions during the previous reporting
period defined as an overall weighted (by area) average system improvement of one
PCI point with no reduction in the overall weighted (by area) average PCI in the MPAH
or local street categories;
or
b. Have road pavement conditions for the overall network during the previous reporting
period within the highest 20% of the scale for road pavement conditions in
conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher.
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Countywide Pavement Management Plan Guidelines
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Appendix A — Pavement Management Plan Submittal Template
The following template shall be used to submit the required Pavement Management Plan to
OCTA. The Word document is available for download at octa.net/OCGoEligibility.
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OCTA
Agency
Pavement
Management Plan
Prepared by: [Author Name]
Submitted to OCTA: [Date]
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I. Pavement Management Plan Certification
The City/County of Type Here certifies that it has a Pavement Management Plan in conformance with
the criteria stated in the Orange County Transportation Authority Ordinance No. 3. This ordinance
requires that a Pavement Management Plan be in place and maintained to qualify for allocation of
revenues generated from renewed Measure M2.
The plan was developed by Type here* using Type here, a pavement management system, conforming
to American Society of Testing and Materials (ASTM) Standard D6433, and contains, at a minimum, the
following elements:
• Inventory of MPAH and local routes reviewed and updated biennially. The last update of the
inventory was completed on Month, Year for Arterial (MPAH) streets and Month, Year for local
streets.
• Assessment of pavement condition for all routes in the system, updated biennially. The last field
review of pavement condition was completed on Month, Year.
• Percentage of all sections of pavement needing:
o Preventative Maintenance: Type here%
o Rehabilitation: Type here%
o Reconstruction: Type here%
• Budget needs for Preventative Maintenance, Rehabilitation, and/or Reconstruction of deficient
sections of pavement for:
o Current biennial period $Type here
o Following biennial period $Type here
• Funds budgeted or available for Preventative Maintenance, Rehabilitation, and/or
Reconstruction:
o Current biennial period $Type here
o Following biennial period $Type here
• Backlog by year of unfunded pavement rehabilitation, restoration, and reconstruction needs.
• The Pavement Management Plan is consistent with countywide pavement condition
assessment standards as described in the OCTA Countywide Pavement Management Plan
Guidelines adopted by the OCTA Board of Directors.
*An electronic copy of the Pavement Management Plan (with Micro Paver or StreetSaver compatible
files) has been, or will be, submitted with the certification statement.
A copy of this certification is being provided to the Orange County Transportation Authority.
Submitted by:
Click here to enter text.
Name (Print)
Signed
Click here to enter text.
Title (Public Works Director and/or City
Engineer)
Click here to enter text.
Jurisdiction
Click here to enter a date.
Date
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II. Executive Summary
Click here to enter text.
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III. Background (Optional)
Click here to enter text.
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ITA
V.
Countywide Pavement Management Plan Guidelines
Current Pavement Conditions (PCI)
Click here to enter
Click here to enter Click here to enter
Projected Pavement Conditions (PCI)
Should be by projected PCI by year under existing or expected funding levels for next seven fiscal years
("Today" is before June 30, 2024).
z6l Year
Current Funding
PCI
PA
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VI. Alternative Funding Levels
Countywide Pavement Management Plan Guidelines
Maintain Existing Average Network PCI
Fiscal Year
Maintain
Func
Entire Network
PCI
MPAH
Local
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Today
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enter
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Improve Average Network PCI
Fiscal Year
Current
Entire Network
MPAH
Local
Funding
PCI
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VII.
no
Countywide Pavement Management Plan Guidelines
Current and Projected Backlog by Year of Pavement Maintenance Needs
Fiscal Year
Ir""B"acklog
qr"
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71,
Backlog adb
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Increase PCI Ba
djo
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Current
2024-25
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2025-26
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2030-31
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Centerline Mileage
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Countywide Pavement Management Plan Guidelines
IX. Percentage of Network in Each of Five Condition Categories Based on Centerline
Miles
Percent
Area of
Percent
Centerline
Categor
PCI
Network
Area of
Pavement
Centerline
Mileage of
liftemenf
Network
Very Good
86-100
MPAH
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Local
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75-85
MPAH
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Good
Local
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Fair
60-74
MPAH
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Local
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41-59
MPAH
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Poor
Local
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IMPAH
Very Poor
0-40
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Local
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to enter%
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to enter
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to enter
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X. Reduction in Local Match
A local agency match reduction of 10% of the eligible cost for Project 0 submitted for consideration of
funding through the Comprehensive Transportation Funding Programs (CTFP) call for projects is
available if the local agency either:
a. Shows measurable improvement of paved road conditions during the previous reporting period
defined as an overall weighted (by area) average system improvement of one Pavement
Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in
the Master Plan of Arterial Highways (MPAH) or local street categories;
or
b. Have road pavement conditions during the previous reporting period, within the highest 20%
of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined
as a PCI of 75 or higher, otherwise defined as in "good condition".
If applicable, please use the space below to justify the local agency's eligibility for a reduction in Local
Match based on the statement above.
Click here to enter text.
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Countywide Pavement Management Plan Guidelines
XI. Appendix A — Seven -Year Road Maintenance and Rehabilitation Plan Based on
Current or Expected Funding Level and Maintenance of Current System PCIs
The seven-year plan for road maintenance and rehabilitation should be based on current and projected
budget. Street sections selected for treatment should be identified here. Specific data to be submitted
should follow the format below:
MPAH
Limits of Work
Street Name
From
To
Length of
Segment
Width of
Segment
Pavement
Area
Type of
Treatment
Cost of
Treatment
Year of
Treatment
LOCAL
Limits of Work
Street Name
From
To
Length of
Segment
Width of
Segment
Pavement
Area
Type of
Treatment
Cost of
Treatment
Year of
Treatment
Please attach the seven-year road maintenance and rehabilitation plan, following the above template,
after this sheet. The plan should be labeled Appendix A.
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Countywide Pavement Management Plan Guidelines
XII. Appendix B — Complete Listing of Current Street Conditions
A complete listing of current pavement conditions should be included in this report. Specific data to be
submitted should follow the format below:
MPAH
Street Name
From
To
Width of Segment
Area
Current PCI
Most Recent
Inspection Date
LOCAL
Street Name
From
To
Width of Segment
Area
Current PCI
Most Recent
Inspection Date
Please attach the complete street listing, following the above template, after this sheet. The pages
should be labeled Appendix B.
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XIII. Appendix C — GIS Digital Data
Introduction
The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly
consists of major arterial streets, roads, and highways. A key component of road information is
pavement condition. Maintaining an inventory of pavement condition will enhance OCTA's GIS
visualization and analysis capabilities and assist in understanding the transportation investment needs
throughout the region. Therefore, a GIS dataset in digital format should be included in this report.
If the agency is unable to provide pavement data in the requested GIS format, a request for exception
must be submitted by the agency. When requesting an exception, the agency must provide a letter
signed by the Public Works Director with an explanation and a timeline of when the agency will have
capabilities of providing pavement data in the required GIS digital format.
Structure of GIS Data
The GIS dataset must consist of linear geographic features that represent road/street segments. All
segments that are part of the report should be included in the GIS dataset. The attribute information
of each segment should generally follow the format of the Complete Listing of Current Street
Conditions in Appendix B above.
The GIS data requirements are discussed below. Most commercial and open -source GIS software
provide industry -standard tools to manage GIS data to meet these requirements.
GIS Dieital Data Format
The GIS data must be submitted in either one of the following formats:
• Esri Shapefile, or
• Esri File Geodatabase
Matariata
The GIS data are required to have associated metadata. The minimum metadata items required are:
• Title of Dataset
• Tags (A set of words that can be used by GIS to search for the resource. For example:
"pavement", "transportation", "roads")
• Summary (A brief purpose statement of the dataset)
• Description (A brief narrative of the dataset's content)
• Credits (A recognition of those who created or contributed to the resource)
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Spatial Geometry Type
The spatial geometry of the segment features must be lines that represent the roadway centerline as
accurately as possible.
Projection
The GIS data must have spatial reference information and have its coordinate system identified and
embedded in or associated with the data file(s). All GIS data submitted to OCTA should be in the
following projected coordinate system:
• NAD 1983 State Plane California VI FIPS O406 (US Feet) - More information about this system
can be found at: https://spatialreference.org/ref/epsg/nad83-california-zone-6-ftus/
GIS Feature Attributes
The required segment attributes are:
• Street name
• Unique segment identifier (Segment ID from original source if available)
• Name of intersecting road at the beginning of a segment
• Name of intersecting road at the end of the segment
• Current pavement condition index (PCI)
• Current PCI inspection date
• Length of road segment in feet
• Width of road segment in feet
• Paved area of road segment in square feet or square yards
• Projected PCI at end of Seven -Year Road Maintenance and Rehabilitation Plan
Additional attributes such as number of through travel lanes, direction of travel and pavement surface
type may be provided. An example of a GIS attribute table for road segments is shown below (Note
that there are additional attributes such as surface, functional class, and number of travel lanes).
08JEC7D' Sec IQ Street Name
From
To
PCI Insp Date
Length
Width
Area Surface
FuncClass La-
1 I
43
4022 ARBORWOOD
HEDGELN
CANYONW06D
89 1/11/2013
254
48
12192 AC
SECONDARY
2
2
44
4025 ARBORWOOD
BETHESDA
YALE CT
92 1/11/2013
174
48
17957 AC
SECONDARY
2
3
45
4031 ARBORWOOD
WINTHROP
BETHESDA
89 1/11/2013
966
48
41568 AC
SECONDARY
2
4
46
4187 ARBORWOOD
VALE CT
HEDGE LN
89 1/11/2013
1691
48
31163 AC
SECONDARY
2
5
47
4195 ARBORWOOD
CITRUSGLEN
WINTHROP
90 1/11/2013
434
48
20832 AC
SECONDARY
2
6
109
1362 CAMPUSDR
CARLSON AVE
UNIVERSITY DR
99 12r1912012
3963
58
2O0334 AC
SECONDARY
4
7
110
a057 CAMPUSDR
MAC ARTHUR BLVD
VON KARMAN AVE
93 12/19/2012
1689
30
W70 AC
SECONDARY
4
8
111
2053 CAMPUSDR
VON KARMAN AVE
TELLER AVE
93 12/19/2012
1310
30
393W AC
SECONDARY
4
9
112
2950 CAMPUSDR
TELLER AVE
JAMBOREE RD
96 12/19/2012
700
24
183W AC
SECONDARY
4
10
116
9961 CAMPUSDR
JAMBOREE RD
CARLSON AVE
98 12/19/2012
1161
68
88752 AC
SECONDARY
2
11
117
4186 CANYONWOOD
MLADOWOO❑
ARBORWOOD
89 1/11/2013
1026
47
48472 AC
SECONDARY
2
12
118
1409 CARLSON AVE
MICHELSON DR
PALATINE
100 12J1912012
1146
55
74490 AC
SECONDARY
4
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XIV. Appendix D — Quality Assurance/Quality Control Plan
Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential
for accurate planning, analysis and design. This is particularly true for collecting pavement distress data
for a pavement management system.
The Quality Assurance/Quality Control (QA/QC) Plan establishes minimum quality standards for
performance and procedures for updates of the pavement management system.
If applicable, utilize the space below to include information on the agency's QA/QC policies:
Click here to enter text.
Objectives
This document constitutes a formal QA/QC Plan for the City/County. It was prepared on Select date
and last revised on Select date.
Specifically, it is intended for the Year Applicable Pavement Management Plan Update. The focus is on
the collection of network -level pavement distress data (defined by National Cooperative Highway
Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as
"Network -level data collection involves collection of large quantities of pavement condition data,
which is often converted to individual condition indices or aggregated into composite condition
indices.")
This document also addresses the QA/QC plan requirements of the Orange County Transportation
Authority (OCTA)'s "Countywide Pavement Management Plan Guidelines" (section 2.4), originally
adopted in May 2010.
Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used
• Accuracy required for data collection
• Inspector qualifications and experience
• Safety
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Condition Survey Procedures
The governing document in performing condition surveys for the Enter agency namFis ASTM D6433
"Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys." Both asphalt
concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The
following distresses are collected for each pavement type.
Asphalt Concrete AC Pavements
1. Alligator (fatigue) cracking
2. Bleeding
3. Block cracking
4. Bumps and sags
5. Corrugation
6. Depression
7. Edge cracking
8. Joint reflection cracking
9. Lane/Shoulder drop off
10. Longitudinal & Transverse cracking
11. Patching and utility cut patching
12. Polished aggregate
13. Potholes
14. Railroad crossing
15. Rutting
16. Shoving
17. Slippage cracking
18. Swell
19. Weathering
20. Raveling
Portland Cement Concrete (Jointed)
1. Blowup/buckling
2. Corner breaks
3. Divided slab
4. Durability ("D") cracking
5. Faulting
6. Joint seal damage
7. Lane/shoulder drop off
8. Linear cracking
9. Patching (large) and utility cuts
10. Patching (small)
11. Polished aggregate
12. Popouts
13. Pumping
14. Punchout
15. Railroad crossing
16. Scaling, map cracking and crazing
17. Shrinkage cracks
18. Spalling (corner)
19. Spalling (joint)
Any exceptions to the above procedures are discussed before any surveys are performed. These are
documented in the paragraphs below.
[Note to agency: these are usually related to distresses or situations that are not covered in the manuals.
Examples include roller check marks or edge cracking on streets with no curbs and gutters. Others
include the raveling of surface seals or the use of open -graded asphalt concrete mixes where the surface
appears to have large voids present. Any modifications must be documented and included in this
document. Photos are extremely helpful.]
All surveys are performed as Indicate type of surveys - walking, windshield, semi -automated etc.
surveys, and a minimum 10% sampling rate is utilized. Field crews are typically composed of Click here
to enter field crew informatic (Typically a one -person crew on residential streets and some collectors,
and up to two -person crews for major arterials, depending on traffic volumes and speeds. Edit as
appropriate). The safety of field personnel is paramount in all instances.
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The sample unit selected must be representative of the entire pavement section. This assumes that the
section is homogenous; if it is not homogeneous, then the section must be split according to the criteria
agreed upon by the agency. Typically, the criteria used are:
• Pavement condition
• Construction age, if known
• Maintenance history, if known
• Traffic volumes (or functional classification as a surrogate)
• Surface types (e.g. asphalt concrete or Portland cement concrete)
• Geometric elements (e.g. widths)
Any modifications to the section inventory data are documented in the pavement management report.
A sample unit must be between 2,500 ± 1,000 square feet in conformance with ASTM D6433 protocols.
Typical sample unit dimensions are 100 feet long by the width of the street. Streets that are wider than
40 feet wide will have shorter lengths (generally 50 feet) or if they are divided by a raised median,
separate sample units will be taken in each direction.
Any pavement areas that are not representative of the section will be noted and surveyed as an
additional sample unit.
Accuracy Required for Data Collection
The accuracy required for data collection has two components, both of which are further described in
the following paragraphs.
• Re -inspections
• PCI comparisons with past surveys
Random and Systematic Re -Inspections
Random Re -inspections
Random re -inspections will include a representative selection across the following categories:
• Functional classes (i.e. MPAH, locals);
• Surface types (e.g. asphalt concrete or Portland cement concrete);
• Pavement conditions (e.g. good, fair, poor);
• Inspectors;
• Geographical areas, if applicable.
Systematic Re -inspections
For systematic re -inspections, this could be due to noticed trends such as specific treatment types (e.g.
open -graded mixes), a specific inspector or geographical area. In such cases, more than 5% will be re-
inspected.
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Acceptability Criteria
At the time of re -inspection, the actual distresses will be re -inspected and verified, and any
corrections made, if necessary. Distress types and severities must be the same and re -measured
quantities within ±10% of the original measured quantity.
If corrections are required on more than 10% of the re -inspected sample unit, then an additional 5%
will be re -inspected. This will continue until more than 95% of the re -inspected sections meet the
acceptability criteria.
PCI Comparison with Past Surveys
As another level of quality control, the new PCIs are compared with the previous PCIs. If they differ by
more than ±10 PCI points, these sections are automatically flagged for further investigation.
If PCI Increases 10 points
The section is investigated to see if a maintenance and rehabilitation event has occurred since the last
survey, but has not been recorded. Typically, it may include activities such as:
• Crack sealing activities —changes medium or high severity cracking to low severity
• Patching activities — alligator cracking that has been removed and patched, so that the
resultant PCI is increased.
• Surface seals
• Overlay
• Others
Therefore, an up to date maintenance and rehabilitation history file in the pavement management
database is desirable, both for historical accuracy as well as to provide additional quality control.
If PCI decreases 10 points
The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is
exceeded. If the drop in PCI is within range of what is acceptable, no further action is required. If the
drop is more than the acceptable range, a re -inspection will be performed. The default performance
curves in the pavement management software form the basis for what is acceptable.
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Countywide Pavement Management Plan Guidelines
Inspector's Qualifications and Experience
The Enter agency here inspectors have attended formal training on pavement condition distress
surveys. This training was conducted prior to performing any work using the ASTM D6433 protocols,
consistent with OCTA's requirements.
Date of ASTM D6433
Inspector Name
Training Conducted By:
Training
Click here to enter
Click here to enter
Click here to enter
Click here to enter
Click here to enter
Click here to enter
Resumes of the technicians utilized on this project are included as an attachment.
Safety Procedures
The Enter agency here administers a health and safety program in compliance with the Cal
Occupational Safety and Health Administration (OSHA) Title Vill, Section 3203. The program is
documented in Enter document name herE .
Generally, the safety procedures include (Edit as applicable to agency):
• Inspectors to wear a Class 2 or 3 safety vest at all times;
• Flashing beacon on all vehicles utilized for surveys; and
• Stopped vehicles to be parked at locations away from moving traffic (e.g. nearby parking,
shoulders, etc.).
• Enter safety protocol here.
On streets where there is a high volume of traffic or high speeds, additional measures may be
necessary, such as:
• Surveys to occur during off-peak periods or on weekends;
• Additional inspector to watch out for traffic; and
• Traffic flaggers in extreme cases.
Attachment — Appendix C: Resumes of Field Inspectors
---End of QA/QC Plan
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XV. Appendix E — Pavement Management Data Files
The Pavement Management data files shall be submitted to OCTA in spreadsheet format. This
must include the following information:
• Street name and limits for all public streets
• Street identifiers (Branch ID, Section ID)
• Direction (if applicable)
• Beginning and ending of each section
• Length, widths, and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• PCI and date of inspection
• Type of recommended treatment
• Cost of recommended treatment
• Street geometry as linear features
The Pavement Management data files are submitted here as an electronic copy sent via email as
an attachment, via a link to an online storage device site, such as DropBox and/or OneDrive, or
USB drive , and/or included as Appendix E.
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XVI. Appendix F — GIS Maps — Current Conditions (Optional)
If included, attach and label Appendix F.
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Appendix B — Prequalified Pavement Inspection Consultants and
Local Agencies
The Prequalified Pavement Inspection Consultants and Local Agencies can be found on
the Eligibility Website: https://www.octa.net/OCGoEligibility
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Appendix C — Recommendations for Pavement Inspectors
Since 2011, OCTA has completed prequalification studies which involved
over 60 different pavement control sections. From one prequalification cycle to the next, OCTA
made an effort to streamline and improve the process by learning from the observations made
during each prequalification cycle. Following are recommendations for inspectors interested in
participating in the prequalification program:
General
• Inspectors should have in their possession the latest edition of the Paver pocket guides
for easy reference to distress definitions and severity levels during field surveys.
It is important to accurately measure crack width in order to correctly identify the
severity of distress.
It is strongly advised that inspectors have a second person watch for traffic while they
are conducting the surveys. Visually approximating quantities of distress and severities
will most certainly result in inaccurate estimates of the PCI.
PCC Pavements
• There are a limited number of concrete pavements in Orange County. The majority of
these pavements are old and in some instances the slabs are more than 50 feet long.
According to ASTM D6433, slabs longer than 9m (29.5 feet) must be divided into
imaginary joints that are considered to be in perfect condition.
Missing joint seal on concrete pavement is recorded as high severity joint seal damage
for the entire length of joints affected. Most PCC pavements in the county completely
lack joint sealant.
When surveying a PCC section, it is very important to make sketch of the slabs being
evaluated. Without the sketch, it will be very difficult to correctly count and report
distress.
Asphalt Concrete Pavements
• Several types of distress may occur in the same area. With few exceptions, all types of
distress have to be recorded: e.g. raveling and alligator cracking.
Measurements of rutting require the use of a straight edge of minimum 6 feet length.
Repeated measurements are required to correctly identify the areas of rutting and
severity levels. This type of measurement requires the help of a second person to watch
for traffic. Remember that OCTA does not provide traffic control.
Surface Treatments
• ASTM D6433 does not include distresses specific to surface treatment such as slurry
seals or chip seals. Inspectors should use their best judgment to evaluate the condition
of the original asphalt concrete surface underneath the surface treatment.
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EXHIBIT 3
AGREEMENT WITH BUCKNAM INFRASTRUCTURE GROUP, INC. TO PROVIDE
PAVEMENT MANAGEMENT PROGRAM UPDATE SERVICES
THIS AGREEMENT is made and entered into on the 1 st day of April, 2025 by and between
Bucknam Infrastructure Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On November 26, 2024 the City issued Request for Proposal ("RFP") No. 24-133, by which
it sought qualified consultants to provide pavement management program update services
for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the City.
Consultant represents that it is able and willing to provide the services described in the
scope of work that was included in RFP 24-133.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to
fully and adequately complete the services described and set forth in the scope of work that
was included in RFP No. 24-133, which is attached hereto as Exhibit A and incorporated
in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges identified in Exhibit B. The total amount to be expended
during the term of this Agreement shall not exceed One Hundred and Thirty -Five
Thousand Dollars ($135,000), including any extension periods.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonable be expected by City.
3. TERM
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This Agreement shall commence on April 1, 2025 and end on March 31, 2028, unless
terminated earlier in accordance with Section 16, below. The term of this Agreement may be
extended for up to one (1), two-year period upon a writing executed by the City Manager and the
City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless form any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
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Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require any subcontractors to obtain and maintain insurance as described below for the
entire Term of this Agreement against claims for injuries to persons or damage to property which
may arise from or in connection with services, products and materials supplied to City. Total cost
of such insurance shall be borne by Consultant.
MINIMUM SCOPE AND LIMIT OF INSURANCE
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00
01covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met
with primary and umbrella/excess insurance policies.
2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any
auto), with limits no less than $1,000,000 combined single limits. In the event Consultant
does not maintain commercial automobile liability insurance, City will accept evidence of
personal automobile insurance.
3. Workers' Compensation: as required by the State of California, with Statutory Limits,
and Employer's Liability Insurance with limit of no less than $1,000,000 per accident,
policy or employee, for bodily injury or disease. Coverage is not required if Consultant has
no employees and signs request to waive such insurance.
4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or
claim, and $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimum requirements for
each line of coverage shown above, City requires and shall be entitled to the broader coverage
and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of
the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following
provisions:
1. City, its City Council, its officers, officials, employees, agents, and volunteers are to
be covered as additional insureds, under Consultant's CGL, Professional Liability, and
Automobile Liability policies, with respect to any liability arising out of work or
operations performed by or on behalf of the Consultant including materials, parts,
equipment, and personnel furnished in connection with such work or operations.
2. Consultant's Insurance company(ies) agrees to waive all rights of subrogation against
City, its City Council, its officers, officials, employees, agents, and volunteers for
losses paid under the terms of any policy which arise from work performed by
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Consultant under this Agreement.
3. For any claims related to this contract, Consultant's insurance coverage shall be
primary and any insurance maintained by City, its City Council, its officers, officials,
employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring
that Consultant's insurance shall apply separately to each insured against whom a claim
is made or suit is brought, except with respect to the insurer's limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or
materially changed except after thirty (30) days prior written notice has been given to
City. Ten (10) days prior written notice shall be provided to City for policy cancellation
or non -renewal due to non-payment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa
Ana, Attention: Hayley Gilbert, 20 Civic Center Plaza M-36, Santa Ana, CA 92701.
The name and location of project must be included in the Description of Operations
section of each certificate.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the
Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses
and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California
with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage required
by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all
policy endorsements before work begins. However, failure to obtain the required documents prior
to the work beginning shall not waive Consultant's obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
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negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with. the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to the
costs incurred under this Agreement and any services, expenditures, and disbursements charged to
the City for a minimum period of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records and invoices shall
be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and
make transcripts or copies of such records and any other documents created pursuant to this
Agreement during regular business hours. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to this Agreement for a period of three (3) years
from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
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information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
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16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-5635
To Consultant:
Bucknam Infrastructure Group, Inc.
3548 Seagate Way, Suite 230
Oceanside, CA 92056
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Jennifer Hall
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Kyle , llesen
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Digitally signed by
labil Saba
Nabil Saba Da e:2025.03.17
14:31:22-07'00'
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Alvaro Nunez
City Manager
CONSULTANT:
Pet J. Bucknam
President/Project Manager
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EXHIBIT A
CITY OF SANTA ANA
EXHIBIT I
SCOPE OF SERVICES
Introduction -
The City of Santa Ana is seeking a qualified consultant to perform pavement condition surveys and
budgetary analysis as part of the update to the City's Pavement Management Program (PMP). The PMP
surveys and analysis shall comply with Orange County Transportation Authority (OCTA) guidelines.
The City's roadways consist of approximately 450 centerline miles of paved streets and alleys. The
roadways are divided into three networks: Master Plan of Arterial Highways (MPAH), Local Street, and
Alley. The MPAH Network contains approximately 105 centerline miles of Major Arterial, Primary Arterial,
Secondary Arterial, and Collector streets with AC and PCC surfaces. The Local Street Network contains
approximately 317 centerline miles of residential and nonresidential/ industrial streets with AC and PCC
surfaces. The Alley Network contains approximately 28 centerline miles of alleys with AC and PCC
surfaces. The database includes 4,417 street sections in all three networks and these sections were last
surveyed from 2023-2024. These data were input into StreetSaver software; therefore, all works for this
scope of services shall utilize the latest version of StreetSaver software.
Description of Work:
The proposal should include the following tasks and fees and any additional tasks and fees deemed
necessary by the Consultant shall be clearly identified in the proposal. Additionally, the City reserves the
right to provide Notice To Proceed (NTP) for any, all or none of the following optional tasks:
Database:
Task 1 - Management and Administration
The Consultant shall monitor project progress and maintain project files. Other responsibilities
include supervising and reviewing the inspection process for conformance with OCTA guidelines.
The Consultant shall meet with City staff to review schedule, budget, project documents, project
goals, format of deliverables and clarify responsibility of each party.
Task 2 - Pavement Condition Surveys
Collect and record pavement distress data, as per ASTM D6433 and OCTA guidelines. The
pavement distress data shall be collected using the walking survey method; windshield surveys
will not be accepted in lieu of walking surveys.
Input pavement distress data into the City's database and calculate Pavement Condition Index
(PC[) for each segment utilizing the latest version of StreetSaver software. The consultant shall
keep a log of any discrepancies between the database information (i.e. surface type, etc.) and
actual field conditions, and shall coordinate with City staff to correct the database as necessary.
The Consultant shall provide the City with a list of street sections with a difference of more than
10 PCI values since the last inspection and the explanation for such major changes.
Corrections/changes to the database shall not be made without prior City staff approval.
Task 3 — Customize Database
To monitor the progress of various maintenance and rehabilitation (M&R) treatments, the
database shall update the customized field to track project updates for example details of
treatment types (i.e. 2" AHRM over 3/8" ARAM, over 2" AC over native).
Additionally, the Consultant shall coordinate with StreetSaver developer to prepare a customized
report to include the following fields (all of these fields are currently in the database but there is
no single report output including all of them) in one single report:
• Local Street Preventative Maintenance's date
• Pavement treatment data in pavement section table
• Project number in M&R section
• Number of slabs (PCC streets only)
• Verify treatment history to be reflected on each pavement section
Furthermore, the City frequently prepares various reports for City Council. Therefore, the
Consultant shall coordinate with StreetSaver developer to prepare up to five custom maps.
Task 4 - Budgetary Analysis
The City will provide the list of completed streets over the past two fiscal years to be updated in
the database and the list of streets planned for repair over the next seven fiscal years for the
budgetary analysis.
Forecast future PCI values for each segment and create OCTA-required budget scenarios for
each network utilizing the latest version of StreetSaver software. The consultant shall coordinate
with City staff to develop a 7-year maintenance & rehabilitation strategy (including but not limited
to selecting segments, treatment type, costs, and year of implementation).
Task 5 - Final Report
The consultant shall prepare a final Pavement Management Program report and any other
required submittal items, as per OCTA guidelines. The report shall include, without limitation, the
methods, findings and recommendations of the consultant, which shall be presented in a single
comprehensive document which, should include findings generated as part of other tasks
described herein.
Task 6 - Database Update and GIS Map Integration
Anticipate approximately 30 or less segments of roadway to be added/deleted/combined from
database (City will confirm if this scope is needed and will provide a list).
The Consultant shall integrate GIS mapping (ESRI) with StreetSaver database / Generate
updated GIS shapefile and provide data upon City request. Consultant to provide
recommendation for integrating StreetSaver with City's GIS platform via ESRI. Additionally, as -
needed GIS integration services upon request.
Run at least five (5) Budget and/or Target -Driven scenario analyses and show the impacts
through the use of GIS maps with the StreetSaver GIS toolbox. Two of the five scenarios should
include:
a. Future pavement condition based on historical funding of pavement maintenance.
b. Anticipated annual funding needed to acquire and maintain a minumum PCI of 75
Citywide.
General Requirements
• All work shall be performed in conformance with the City and OCTA's policies,
procedures, and standards.
• The Consultant has total responsibility for the accuracy and completeness of all inspections
performed and documents prepared. The documents furnished under the Agreement shall be
of a quality acceptable to the City. The criteria for acceptance shall be a product of neat
appearance, well organized, and technically and grammatically correct. The assumption of
the number of review rounds is not allowed.
• The City has traditionally used paper distress forms but electronic data collection (using
laptop/tablet computers) will be acceptable. The paper distress forms shall be submitted to
the City for the City's records or the methodology for upload of electronic data collected shall
be clearly defined and a method for data verification provided.
Project Deliverables
• Updated database in StreetSaver.
• Final PMP report, backup documents not limited to spreadsheets, digital file sent via email,
and 1 hard copy.
• Updated GIS portfolio.
Proiect Schedule and Milestones
• Kickoff Meeting & Notice To Proceed August 01, 2025
• Complete inspection & submit inspection data for review December 01, 2025
• Complete Budgetary Analysis December 31, 2025
• Submit Draft Pavement Management Report March 2, 2026
• Complete Final Pavement Report May 1, 2026
• City Council Approve PMP Report June 1, 2026
Payment and Invoicing
Selected Consultant shall invoice the City based on time and material according to the City's
standard invoice template. Tasks and hours shall be clearly identified and all rates must match
those included in the approved agreement. City shall retail ten percent (10%) of the invoice
amount from each payment until the completed Project has been accepted by the City.
EXHIBIT B
Fee Proposal
Fee Proposal
Task Items 1 through 4 can be accomplished on a time and materials, not -to -exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee is projected to
be $119,395 for the duration of the contract. We have included our fee schedule below for the
City's consideration.
D—, pti—
2025-26 Base Fee
Principal
$315/hr
Project
Manager
$225/hr
GIS
Manager
$165/hr
Senior Field
Technician Technician(s)
$155/hr 5310/hr
Admin
$100/hr
Total by Task
Task 1
Project Implementation
Task 1.1
Project Kickoff _
2
$605
Task 1.2
Project Status Meetings- QualityControl Program
6
_-1�
qi 60
$8 570
Task 2
CRant Satisfactlon
Task 2.1
Project Deliverables
1
2
2
1
2
51,405
$1450
Task 3
1 ProJect Schedule
—
- -
Task 3.1
lWorldlow / Project Schedule
4
2
1 2
Task
_
Scope of Work
_ _
$2,520
$68190
Task 4.1
Update Maintenance and Rehabilitation Activities
2
21 16
Task 4.2
Pavement Condition Surveys
_
- Arterial 1 Collector, Local and Alley Su (approx. 450 miles
6
4
_ 4 _5_96
8
Task 4.3
Customize Database and Maps
3
16
1
1
$4,295
$1055
$8 810
$2 495
Pro-bono
Task 4.4
Maintenance and Rehabilitation Assessment I Priorities
4
_ _ _ _ _ _
1
Task 4.5
Ci ide CIP / OCTA Com fiance Bud t Re orts
1
30
3
_ _
6 2
Task 4.6
PMP - GIS Mapping
1
10
_
41
Task 4.7
Santa Ana M Roadsa PMP Web -Portal
All deliverables will become property of the G of Santa Ana
All Tasks are na otlable
Total Hours Staff _
2
60
37
22
685
4
2025-26 Total Base Fee
S 630
$ 13,W
$ 43os
$ 3A30
$ 75,350
S 4W
Optional Tasks
Optional / As -needed Tasks
520,006
2025-26 Total Base Fee + Optional Tasks
Additional services outside of this contract will be negotiated with the City where we will use the Standard Hourly Rate Schedule shown here.
'Notes / Assumptions:
All All Tasks - Bucknam and inspectors are qualified through ASTM D64333 / OCTA until FY 2026
All It is Bucknam's understanding that annaul StreetSaver license fees will be paid by the City outsize this contract
Task 4.6 Buckram will work with the Cit 's IT/GIS staff to ensure all GIS data is published within StreetSaver and Cit 's GIS Enterprise
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties.
jai I 7-1
Pavement Management Program Update
Fee Proaosal
Standard Hourly Rate Schedule
Category Rate
Principal
$ 315
Pavement Management Project Manager
225
Senior Project Manager
215
Management Analyst
180
Project Engineer / Planner
170
Sr. Engineer / GIS Manager / Sr. Inspector
165
Assistant Engineer / Sr. Technician / GIS Analyst
155
CADD Operator
120
Field / GIS Technician
110
Administrative Assistant
100
Clerical / Word Processing
100
Reimbursables
Mileage $0.77/mile
Subconsultant Services Cost + 15%
Reproduction Cost + 15%
Travel & Subsistence Cost + 15%
Fees & Permits Cost + 15%
Computer Services (External) Cost + 15%
Rates Effective 7/1/24
3548 Seagate Suite nsde CA90230
56
{ T:kna -inc.c 29
INFRASTRUCTURE GROUP, www.bu760)2inc.com
7-2
Pavement Management Program Update