HomeMy WebLinkAbout22A - JANITORIAL SVCS
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
MAY 07, 2007
TITLE:
(2
APPROVED
o As Recommended
o As Amended
D Ordinance on 1 st Reading
o Ordinance on 2Cd Reading
o implementing Resolution
o Set Public Hearing For
CONTRACT RENEWAL FOR
JANITORIAL SERVICE
(SPEC. NO. 04-038)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Renew the contract with OMS Janitorial for janitorial service at various
locations for a one-year period in the amount not to exceed $348,544.
DISCUSSION
On May 3, 2004, the City Council awarded a contract to OMS Janitorial for a
two-year period with provision for three, one-year renewals for janitorial
services for sixteen City buildings and recreational facilities and twenty-
two park restrooms. Services performed under the contract include
vacuuming, dusting, mopping, trash disposal, cleaning and restocking of
restrooms, machine-buffing tile floors, and carpet shampooing.
Currently, City staff maintains the hardwood gymnasium floors at Salgado
and Jerome centers. The gymnasiums are used extensively throughout the
year for basketball and volleyball, as well as various youth and community
events. The Salgado gym flooring was installed approximately ten years ago
and has been resurfaced twice in order to preserve the high quality
surface. The Jerome gym floor will be replaced next year as part of the
Jerome Center renovation project. To protect these investments, the Park
Maintenance Superintendent recommends adding routine maintenance of the
floors to the OMS contract. Also the additions recommended to the contract
are as follows: janitorial services for Santa Ana Stadium events on an as-
required basis, maintenance of two newly-constructed rest rooms at
Centennial Park, and a one-time detail cleaning of all park restrooms to
enhance the cleanliness of the facilities for park patrons.
In 2006, building maintenance and recreation staff conducted a cost-benefit
analysis of in-house versus contracting out janitorial services and found
contracting the service represents a savings of 45 percent. The vendor has
performed satisfactorily during the past contract period and has agreed to
renew the contract with a 4 percent price increase to offset increased
labor and supply costs. The recommended award amount includes costs for the
enhanced services and a ten percent contingency for unanticipated service
22A-1
Contract Renewal for Janitorial Service
May 7, 2007
Page 2.
needs. Staff recommends the second renewal of the contract with the
enhanced services included.
FISCAL IMPACT
Funds are available in the Building Maintenance Fund Janitorial &
Housekeeping Services account (account no. 73-106-6241); the Stadium, the
Park Services, and the Park Building Services Other Contractual Services
accounts (account nos. 11-244-6291, 11-250-6291 and 11-260-6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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If Francisco Gutierrez CI--JJ
Finance & Mgmt. Services Agency
Executive Director
Gerardo Mouet
Parks, Rec. & C mm. Svcs. Agency
Executive Direc or
GM/BP/04-038R2. :uc
22A-2