HomeMy WebLinkAbout55A - RESO UC/UNREPRESENTED EX MGMT
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
MAY 7, 2007
TITLE:
RESOLUTION PERTAINING TO UNAFFILIATED
CONFIDENTIAL AND UNREPRESENTED
EXECUTIVE MANAGEMENT EMPLOYEES
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 20d Reading
o Implementing Resolution
o Set Public Hearing For
r-i'D
r2/b;z~
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Adopt a Resolution regarding wages and benefits for Unaffiliated
Confidential classifications of employment.
2. Adopt a Resolution regarding wages and benefits for unrepresented
Executive Management classifications of employment.
DISCUSSION
The City Council has recently authorized amendments of its Memoranda of
Understanding with several of its employee bargaining units, extending the
term of existing contracts through June 30, 2010 and providing adjustments
in wages and certain benefits. Included in these negotiated changes is
the City's agreement to amend its contract with CalPERS to provide a 2.7%
at 55 retirement plan for miscellaneous employees to be effective on
January 1, 2009. In exchange for this enhanced benefit, City bargaining
units have agreed that beginning July 1, 2007, miscellaneous employees
will contribute incrementally toward the employer cost of the retirement
plan and that by July 1, 2009, these employees' contributions will pay for
the additional cost of the plan.
In conjunction with Council's approval of these wage and benefit changes
for represented employees, the subj ect action will provide for similar
changes for the City's unrepresented Unaffiliated Confidential (UC)
employees. Unaffiliated Confidential classifications are those assigned
to perform work in employee-employer relations activities. Included in
this group are employees holding positions as Executive Assistants, Legal
Secretaries, Management Analysts, some Executive Secretaries, and
employees in the Personnel Services Agency and in the City Attorney's
Office.
In addition, the subj ect action will provide similar wage and benefit
changes for unrepresented Executive Management (EM) employees. These
55A-1
Resolutions for Unaffiliated Confidential
and Unrepresented Executive Management Employees
May 7, 2007
Page 2 of 2
positions include all of the Executive Directors and Officers of the City.
Specifically, by this action, the City Council will approve wage and
benefit changes for unrepresented Executive Management classifications
similar to those provided to classifications represented by the Service
Employees International Union (SEIU) and the Santa Ana Management
Association (SAMA).
FISCAL IMPACT
Funds are available in the following affected departmental accounts:
Salary account (Object Code 6111) and Benefits account (Object code 6171).
APPROVED AS TO FUNDS AND ACCOUNTS:
Department
~M'\~\~li.:'-'~ ~~.~.
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
55A-2
RESOLUTION NO. 2007 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
ANA TO AMEND RESOLUTION NO. 82-110 TO AMEND THE BASIC
COMPENSATION PLAN FOR CLASSIFICATIONS OF EMPLOYMENT
DESIGNATED AS UNAFFILIATED CONFIDENTIAL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council hereby finds, determines and declares as follows:
A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City
Manager to prepare, install and maintain a position classification and pay plan
subject to civil service rules and regulations and the approval of the City Council.
B. On August 2, 1982, the City Council passed and adopted Resolution No. 82-110
revising and re-establishing the Basic Classification and Compensation Plan for
Officers and employees of the City of Santa Ana.
C. On December 21, 1987 the City Council passed and adopted Resolution No. 87-
94, amending Resolution No. 82-110 to establish a basic compensation plan for
classifications of employment designated as Unaffiliated Confidential (UC) and to
set forth certain levels of salaries and benefits for these classifications. Resolution
No. 82-110 has been amended from time to time to allow for adjustments to the
wages, benefits and other terms and conditions of employment for employees
designated as Unaffiliated Confidential (UC).
D. On November 20, 2006, the City Council authorized amendments of its
Memoranda of Understanding with several employee bargaining units, including
the Service Employees International Union (SEIU) and the Santa Ana
Management Association (SAMA), extending the term of existing contracts through
June 30, 2010. Other changes included certain adjustments in wages and benefits
including an agreement to amend the City's contract with the California Public
Employees' Retirement System (CaIPERS) to provide a 2.7% at 55 retirement
benefit for miscellaneous employees, effective January 1, 2009. In exchange for
this enhanced benefit, City bargaining units agreed that beginning July 1, 2007,
miscellaneous employees covered by CalPERS will contribute incrementally toward
the employer cost of the new retirement plan, and that by July 1, 2009, these
employee contributions will pay for the additional cost of the plan.
Resolution No. 2007-
Page 1 of 6
55A-3
E. It is the City's desire that full-time Unaffiliated Confidential employees shall
continue to be subject to the same changes in wages and benefits as are provided
for employees represented by SEIU and the same changes in certain benefits
which are provided for employees represented by SAM A.
F. In consideration of the retirement contributions described above, it is the City's
desire to:
1. Increase the base salaries assigned to full-time unrepresented classifications
designated as Unaffiliated Confidential (UC) by the same percentage, on the
same dates and in the same manner as provided SEIU represented
classifications, as shown below:
Date
July 1, 2008
January 1, 2009
July 1, 2009
January 1, 2010
Salary Increase
Eight salary rate ranges (approximately 4%)
Five salary rate ranges (approximately 2.5%)
Eight salary rate ranges (approximately 4%)
Five salary rate ranges (approximately 2.5%)
2. Continue to treat full-time Unaffiliated Confidential classifications as subject to
the same Basic Classification and Compensation plan provisions and their
application as those pertaining to full-time classifications represented by SEIU.
3. Continue to provide full-time Unaffiliated Confidential employees with the same
changes in health, dental and retirement benefits, and other benefit changes,
based on similar conditions, as provided to full-time employees represented by
SEIU.
4. Continue to provide full-time Unaffiliated Confidential employees with the same
tuition reimbursement, long-term disability and medical retirement subsidy plan
changes as provided for full-time management employees represented by
SAMA.
G. It is now desired to amend Council Resolution No. 82-110 to effect these
objectives.
Section 2. That Section 3 of Resolution No. 82-110 Assiqnment of Classes of Emplovment to
Salary Rate Ranqes, as amended, is hereby further amended by assigning the following
classifications to the salary rate ranges, on the effective dates, as next hereinafter set out:
6 Step Salary Rate Range No. Effective:
Resolution No. 2007-
Page 2 of 6
55A-4
Classification Title 7/1/07 7/1/08 Imonthlv $ min-maxI1/1/09 7/1/09 1/1/10
Budget Analyst (UC) 642 650 (4978 - 6353) 655 663 668
Council Services Secretary (UG) 563 571 (3381 - 4317) 576 584 589
Executive Assistant (UC) 619 627 (4448 - 5678) 632 640 645
Executive Secretary to the Police Chief (UC) 594 602 (3935 - 5026) 607 615 620
Legal Office Assistant (UC) 518 526 (2717 - 3467) 531 539 544
Legal Secretary (UC) 562 570 (3365 - 4296) 575 583 588
Liability Claims Coordinator (UC) 667 675 (5623 - 7176) 680 688 693
Liability Claims Processor (UC) 567 575 (3449 - 4404) 580 588 593
Loss Control Analyst (UC) 627 635 (4624 - 5905) 640 648 653
Loss Control Office Specialist (UC) 567 575 (3449 - 4404) 580 588 593
Loss Control Technician (UC) 616 624 (4382 - 5596) 629 637 642
Management Aide (UC) 616 624 (4382 - 5596) 629 637 642
Management Analyst (UC) 642 650 (4978 - 6353) 655 663 668
Management Assistant (Exempt) (UC) 642 650 (4978 - 6353) 655 663 668
Outreach Program Coordinator (UC) 671 679 (5734 - 7319) 684 692 697
Paralegal (Exempt) (UC) 597 605 (3994 - 5101) 610 618 623
Payroll Systems Analyst (UC) 682 690 (6050 - 7723) 695 703 708
Payroll Technician (UC) 596 604 (3974 - 5076) 609 617 622
Personnel Analyst (UC) 627 635 (4624 - 5905) 640 648 653
Personnel Executive Secretary (UC) 584 592 (3747 - 4787) 597 605 610
Personnel Secretary (UC) 563 571 (3381 - 4317) 576 584 589
Personnel Services Receptionist (UC) 545 553 (3098 - 3954) 558 566 571
Personnel Services Specialist (UC) 555 563 (3253 - 4152) 568 576 581
Personnel Technician (UC) 596 604 (3974 - 5076) 609 617 622
Police Personnel Services Specialist (UC) 576 584 (3604 - 4601 ) 589 597 602
Secretary to the City Manager (UC) 640 648 (4930 - 6291) 653 661 666
Senior Budget Analyst (UC) 671 679 (5734 - 7319) 684 692 697
Senior Legal Management Assistant
(Exempt) (UG) 671 679 (5734 - 7319) 684 692 697
Senior Legal Office Assistant (UC) 545 553 (3098 - 3954) 558 566 571
Senior Legal Secretary (UC) 584 592 (3747 - 4787) 597 605 610
Senior Management Analyst (UC) 671 679 (5734 - 7319) 684 692 697
Senior Management Assistant (Exempt) (UG) 671 679 (5734 - 7319) 684 692 697
Senior Personnel Analyst (UC) 671 679 (5734 - 7319) 684 692 697
Senior Personnel Receptionist (UC) 563 571 (3381 - 4317) 576 584 589
Senior Personnel Services Specialist (UC) 576 584 (3604 - 4601) 589 597 602
Senior Personnel Technician (UC) 616 624 (4382 - 5596) 629 637 642
Senior Workers' Compensation Claims
Assistant (UC) 591 599 (3880 - 4954) 604 612 617
Senior Workers' Compensation Claims
Examiner (UC) 646 654 (5076 - 6478) 659 667 672
Training Coordinator (UC) 671 679 (5734 - 7319) 684 692 697
Workers' Compensation Claims
Assistant (UC) 567 575 (3449 - 4404) 580 588 593
Workers' Compensation Claims
Examiner (UC) 616 624 (4382 - 5596) 629 637 642
Resolution No. 2007-
Page 3 of6
55A-5
Section 3. That Section 12 of Resolution No. 82-110 Employee Benefits for Full-Time
Unaffiliated Confidential Employees, as amended, is hereby further amended as set forth
below:
A. The first paragraph of Section 12 shall read as follows:
"Section 12. Employee Benefits for Full-Time Unaffiliated Confidential Employees. Each
full-time employee in a classification of employment designated in Section 3 of this
Resolution as Unaffiliated Confidential (UC) shall continue to receive as additional
compensation, any and all employee benefits which they were entitled to receive on June
30,2007 by prior action of the City Council, except as modified below."
B. Subsection L. Medical Retirement Subsidv Plan shall read as follows:
"L. Medical Retirement Subsidv Plan. The City shall contribute toward the medical
retirement subsidy plan of all full-time employees in classifications designated as
Unaffiliated Confidential (UC) in the same amount, in the same manner and under similar
conditions as provided for management employees represented by SAMA."
C. Subsection N. Parkinq shall be replaced with a new Subsection "N "which shall read as
follows:
"N. 2.7% at 55 Retirement Benefit for CalPERS Miscellaneous Members. Effective
January 1, 2009, the City shall amend its retirement contract with CalPERS to provide
miscellaneous employees with the 2.7% at 55 retirement benefit. Pursuant to CalPERS
regulations, this new formula will apply to employees that are in active status on the date
this amendment takes effect. This new formula will apply to each year of eligible service
credited with the City of Santa Ana.
Effective July 1,2007, CalPERS miscellaneous employees shall contribute two percent
(2%) of their salary toward the 2.7% at 55 retirement benefit. To the extent permitted by
CalPERS and Internal Revenue Service regulations, this additional 2% contribution shall
be implemented through payroll deduction on a pre-tax basis.
Effective July 1,2008, CalPERS miscellaneous employees shall contribute an additional
two percent (2%) of their salary, for a total of four percent (4%), toward the 2.7% at 55
retirement benefit. To the extent permitted by CalPERS and Internal Revenue Service
regulations, this additional 2% contribution shall be implemented through payroll
deduction on a pre-tax basis.
Effective July 1,2009, CalPERS miscellaneous employees shall contribute an additional
two and three tenths percent (2.3%) of their salary, for a total of six and three tenths
percent (6.3%), toward the 2.7% at 55 retirement benefit. To the extent permitted by
CalPERS and Internal Revenue Service regulations, this additional 2.3% contribution
Resolution No. 2007-
Page 4 of 6
55A-6
2.3% contribution shall be implemented through payroll deduction on a pre-tax basis."
D. The first paragraph of Subsection O. Other Compensation Plan Chanqes shall be
amended to read as follows:
1. General. Unless specified otherwise above, full-time Unaffiliated Confidential
employees will be subject to the same changes in compensation plan provisions,
including but not limited to, advancement and reductions in salary steps; bilingual pay;
applicable assignment/incentive pay; overtime work; holidays; vacation, bereavement
and other leaves of absence; longevity vacation cash out; employee insurance,
including health, dental and life insurance; access to participate in the City's vision
plan; retirement; work week schedule, as provided or as will be provided to full-time
CalPERS miscellaneous general service employees represented by SEIU, on or after
July 1,2007."
Section 4. That Section 13 of Resolution No. 82-110 Other Unaffiliated Confidential Employee
Riqhts and Privileqes, as amended, shall be further amended to read as follows:
"Section 13. Other Unaffiliated Confidential Employee Riqhts and Privileqes. Each
employee in a classification of employment designated in Section 3 of this Resolution
as Unaffiliated Confidential (UC) shall continue to enjoy the same rights and privileges
to which they were entitled as of June 30, 2007."
Section 5: That except as amended by this Resolution, all other provisions of Resolution No.
82-110, as amended, shall remain in full force and effect.
Section 6: That this Resolution shall be operative, unless specified otherwise above, from and
after July 1,2007.
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
By:
Joseph Straka
Assistant City Attorney
AYES:
Council members:
Resolution No. 2007-
Page 5 of6
55A-7
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2007- to be the original resolution adopted by the City Council of the City
of Santa Ana on ,2007.
Date:
Patricia E. Healy
Clerk of the Council
City of Santa Ana
Resolution No. 2007-
Page 6 of6
55A-8
RESOLUTION NO. 2007 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
ANA TO AMEND RESOLUTION NO. 91-066 TO AMEND THE BASIC
COMPENSATION PLAN FOR CLASSIFICATIONS OF EMPLOYMENT
DESIGNATED AS UNREPRESENTED EXECUTIVE MANAGEMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council hereby finds, determines and declares as follows:
A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the
City Manager to prepare, install, and maintain a position classification and pay
plan subject to civil service rules and regulations and the approval of the City
Council.
B. On July 1, 1991, the City Council passed and adopted Resolution No. 91-066 re-
establishing the Basic Classification and Compensation Plan for classifications of
employment designated as unrepresented Executive and Middle Management.
C. The City Council has amended Resolution No. 91-066 on numerous occasions
since its adoption.
D. On December 17, 2001, the City Council passed and adopted Resolution No.
2001-089 which amended Resolution No. 91-066 to provide that the salary rate for
the unrepresented Executive Management classification of Fire Chief shall be
increased to provide the same percentage increase as is provided to members of
the Fire Management Association.
E. On November 20, 2006, the City Council authorized amendments of its
Memoranda of Understanding with several employee bargaining units, including
the Service Employees International Union (SEIU) and the Santa Ana
Management Association (SAMA), extending the term of existing contracts through
June 30, 2010. Other changes included certain adjustments in wages and
benefits including an agreement to amend the City's contract with the California
Public Employees' Retirement System (CaIPERS) to provide a 2.7% at 55
retirement benefit for miscellaneous employees, effective January 1, 2009. In
exchange for this enhanced benefit, City bargaining units agreed that beginning
July 1, 2007, miscellaneous employees covered by CalPERS will contribute
incrementally toward the employer cost of the new retirement plan, and that by
July 1, 2009, these employee contributions will pay for the additional cost of the
plan.
Resolution No. 2007-
Page 1 of7
55A-9
F. It is the City's desire that with the exception of salary for the Fire Chief, that
unrepresented Executive Management officers and employees shall continue to
be subject to the same adjustments in wages and benefits as are provided for
Middle and Administrative Management employees represented by SAM A.
G. In consideration of the retirement contributions described above, it is the City's
desire to:
1. Adjust the base salaries assigned to unrepresented Executive Management
classifications by the same percentage, on the same dates and in the same
manner as provided represented Middle Management, Administrative
Management, and general service employee classifications as shown below:
July 1, 2008: 4.0%
January 1, 2009: 2.5%
July 1, 2009: 4.0%
January 1, 2010: 2.5%
2. Continue to provide the unrepresented Executive Management classification of
Fire Chief with the same percentage salary increase(s) as are or as will be
provided to members of the Fire Management Association.
3. Continue to provide unrepresented Executive Management officers and
employees with the same changes in retirement and other benefits, based on
similar conditions, as provided to represented management employees.
H. It is now desired to amend Council Resolution No. 91-066 to effect these
objectives.
Section 2. That Resolution No. 91-066, as amended, is hereby further amended as follows:
A. Subsection A of Section 2 Schedule of Salaries shall read as follows: "A. Salary
Schedules for unrepresented Executive Management classifications for the period
July 1, 2008 through June 30, 2010 are listed below. Salary Schedule EM-08 is
attached hereto and made a part hereof as though set forth herein and will be
used to develop future salary schedules to provide the salary increases on the
effective dates specified below:
Unrepresented Cateqorv of Emplovment
Executive Management (EM)
Salary
Schedule
No.
EM-09
EM-10
EM-11
EM-12
Effective
Date
7/1/08
1/1/09
7/1/09
1/1/10
Percentage
Increase
4.0%
2.5%
4.0%
2.5%"
Resolution No. 2007-
Page 2 of7
55A-10
B. Subsection A of Section 3 DesiQnation of ManaQement Classes and AssiQnment
of such Classes to Salary Rate RanQes shall read as follows:
"A. Unrepresented Executive ManaQement Classifications
Classification Title
15 Step Salary Rate
RanQe Effective 7/01/07
Assistant City Manager (EM)
Deputy City Manager for Development Services
Executive Director of Community Development (EM)
Executive Director, External Affairs (EM)
Executive Director of Finance and Management Services (EM)
Executive Director of Parks, Recreation & Community Services (EM)
Executive Director of Personnel Services (EM)
Executive Director of Planning and Building Safety (EM)
Executive Director of Public Works (EM)
Fire Chief (EM)
Library Director (EM)
Police Chief (EM)
EM-39
EM-41
EM-31
EM-24
EM-32
EM-31
EM-30
EM-31
EM-35
EM-34*
EM-28
EM-47
* Note: Effective July 1, 2002, and in future years, the salary rate for the
classification of Fire Chief shall be increased to provide the same percentage
increase, on the same effective date, as is provided to members of the Fire
Management Association. "
C. Subsection 4.3 of Section 4 Special Salary Compensation Provisions shall read
as follows:
"4.3 Compensation Plan ChanQes for Unrepresented Executive ManaQement
Classifications. Unless specified otherwise herein, unrepresented Executive
Management officers and employees will be subject to the same changes in
compensation plan provisions, including but not limited to, bilingual pay; sick leave
maximum accrual; bereavement leave; holidays; longevity vacation cash out;
health and dental insurance; access to participate in City's Vision Plan; retirement;
medical retirement subsidy plan; and work week schedule, as provided or will be
provided to SAMA represented management employees on or after July 1,2007."
D. Subsection C of Section 6.1 Retirement Plan Contributions shall read as follows:
"C. 2.7% at 55 Retirement Benefit for CalPERS Miscellaneous Members.
Effective January 1, 2009, the City shall amend its retirement contract with
CalPERS to provide miscellaneous employees with the 2.7% at 55 retirement
benefit. Pursuant to CalPERS regulations, this new formula will apply to
employees that are in active status on the date this amendment takes effect. This
Resolution No. 2007-
Page 3 of7
55A-11
new formula will apply to each year of eligible service credited with the City of
Santa Ana.
Effective July 1, 2007, CalPERS miscellaneous employees shall contribute two
percent (2%) of their salary toward the 2.7% at 55 retirement benefit. To the
extent permitted by CalPERS and Internal Revenue Service regulations, this 2%
contribution shall be implemented through payroll deduction on a pre-tax basis.
Effective July 1, 2008, CalPERS miscellaneous employees shall contribute an
additional two percent (2%) of their salary, for a total of four percent (4%), toward
the 2.7% at 55 retirement benefit. To the extent permitted by CalPERS and
Internal Revenue Service regulations, this additional 2% contribution shall be
implemented through payroll deduction on a pre-tax basis.
Effective July 1, 2009, CalPERS miscellaneous employees shall contribute an
additional two and three tenths percent (2.3%) of their salary, for a total of six and
three tenths percent (6.3%), toward the 2.7% at 55 retirement benefit. To the
extent permitted by CalPERS and Internal Revenue Service regulations, this
additional 2.3% contribution shall be implemented through payroll deduction on a
pre-tax basis."
E. Section 8. Other Unrepresented Executive Manaoement and Employee Riohts
and Privileoes shall read as follows:
"Section 8. Other Unrepresented Executive Manaoement Employee Riohts and
Privileoes. Each employee in a classification of employment designated in Sub-
section 3A of this Resolution as unrepresented Executive Management (EM) shall
continue to enjoy the same rights and privileges to which they were entitled as of
June 30, 2007."
Section 3. That except as amended by this Resolution, all other provisions of Resolution No.
91-066, as amended, shall remain in full force and effect.
Section 4. That this Resolution shall be operative, unless specified otherwise above, from
and after July 1, 2007.
Resolution No. 2007-
Page 4 of7
55A-12
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
By:
Joseph Straka
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Council members
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2007- to be the original resolution adopted by the City Council of the City of
Santa Ana on
Date:
Resolution No. 2007-
Page 5 of?
Patricia E. Healy
Clerk of Council
City of Santa Ana
55A-13
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