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Home My WebLink About2001-05-30MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA CALL TO ORDER ATTENDANCE PLEDGE OF ALLEGIANCE MAY 30, 2001 CITY HALL 20 CIVIC CENTER PLAZA 2ND FLOOR CONFERENCE ROOM 5:45 P.M. COUNCILMEMBERS present: PATRICIA McGUIGAN, Mayor Pro Tern CLAUDIA ALVAREZ ALBERTA CHRISTY JOSE SOLORIO (5:55 P.M.) COUNCILMEMBERS absent: LISA BIST BRETT FRANKLIN MIGUEL A. PULIDO, Mayor STAFF present: DAVID N. REAM, City Manager JOSEPH W. FLETCHER, City Attorney PATRICIA E. HEALY, Clerk of the Council MAYOR PRO TEM McGUIGAN Mayor Pro Tern Patricia McGuigan called the meeting to order. She requested that staff begin the presentations without a quorum present since the session was informational and no action was required of the Council. A quorum was attained when Councilmember Solorio arrived at 5:55 p.m. WORK STUDY SESSION WS.A. FISCAL YEAR 2001/2002 CITY BUDGET Presentation by Library Director Rob Richard; highlights of this presentation are as follows: • Proposed budget of $4.8 million Administration accounts for 22% of budget and includes staff to check books in and out at main library and prepare payroll, purchasing and delivery service among locations, overall management of the library, contracts for automation services and CITY COUNCIL MINUTES 194 MAY 30, 2001 the contract for an outside vendor to catalog and prepare books for circulation • Bookmobile costs account for 14.5% of the budget and support the checking out of books at remote locations throughout the City • Branch costs (14.5%) relate to lending books at two locations and providing homework and tutoring assistance • Central library expenditures (49%) support research activities, local history room, learning center and youth activities, magazine backfiles and shut in services at the main location • Library's value is that it is a safe and wholesome place for children to develop intellectual capacity and academic skills during out of school hours • City population and the number of library card holders has increased and library staff has decreased • To meet increased demands, Library focuses on core business (youth), trains staff in total quality service, eliminated activities not related to serving the highest priorities for the largest number of residents, automated work activities, eliminated middle management positions, and, contracts out for selected services • Santa Ana is significantly under the California and Orange County averages in per capita library expenditures, book collections per capita, staffing, total hours of service, and state facility standards • Library is incrementally going out of business; if population grows at a slightly slower pace, the City will still require an annual library budget of over $10 million to match the California average at the end of this decade • City needs to weigh options including imposing a special library parcel tax or creating a library assessment district During the Council discussion on this item, Councilmembers requested that the City Manager schedule a Work Study Session in the future addressing the issue of Library referenda and the success of these measures in other California cities. Councilmembers also requested a future Work Study Session relating to joint use facilities Presentation by Personnel Services Executive Director Enrique Alva; highlights of this presentation are as follows: • Personnel Services Agency proposed budget - 3% ($1,325,883) General Fund; 35% Employee Benefits ($13,854,490); 1 % Quality Training ($402,395); 31% Liability ($12,310,530); and, 30% Workers' Compensation ($12,085,725) • Major issues include the following: • Rising cost of medical insurance • Loss of choice in employee medical plans • The rising cost of property insurance • Ensuring adequate reserves for liability and workers' compensation • New labor law legislation CITY COUNCIL MINUTES 195 MAY 30, 2001 T7- - .. --- Pending contract negotiation with SEIU bargaining unit • Reactivation of Fire Management Bargaining Unit COUNCIL RECESSED AT 7:00 P.M. AND RECONVENED AT 7:06 P.M. WITH THE SAME MEMBERS PRESENT Presentation by Parks, Recreation, and Community Services Agency Executive Director Cleve Williams; highlights are as follows: • Proposed operating budget of $12,732,250 including park maintenance (38%), Youth and Community Services (18%), Facilities Maintenance (2%), Zoo (14%), Management and Support Services (13%), Stadium (2%), Recreation and Cultural Arts (8%), Community Affairs (4%) • FY 2001-02 budget additions include $70,000 for Project PRIDE, $200,000 for Custodial Maintenance, $39,130 for a Senior Park Maintenance Supervisor, and $573, 250 for Park Utilities • Agency provides tutoring and transition at Lathrop Intermediate, Bentley Apartments, and Holiday Estates Mobile Homes, and reading readiness at Jerome, Walker, and Minnie Street • Skill development clinics at Minnie Street and Triangle teach the basics in soccer, street hockey, and basketball 522 participants per day in the After -School Arts Program at eight sites • Over 59,000 youths participate in youth sports including baseball, track and field, basketball, softball, football, soccer, tennis, boxing and aquatics • Over 21,000 participants per year in adult citywide sports • 150 participants per day at the Santa Ana Senior Center and the Southwest Senior Center • Agency has completed playground area renovations at Santiago and Morrison Parks; parking lot resurfacing at El Salvador, Jerome and Riverview Parks • Future improvements include modernizing zoo exhibits and improving custodial and grounds maintenance with a focus on restrooms, tot lots and turf During the Council discussion on this item, Councilmember Christy suggested that the Library consider increasing fees for adult programs due to the increase in utility costs of City facilities. Councilmember Solorio asked staff to provide a comparison of park ranger compensation to other agencies. COUNCIL RECESSED AT 7:45P.M. AND RECONVENED AT 7:50 P.M. WITH THE SAME MEMBERS PRESENT CITY COUNCIL MINUTES 196 MAY 30, 2001 Presentation by Police Chief Paul Walters; highlights of this presentation are as follows: Grant Funds have been extremely important to the Police Department; from 1995 to the present, $20,783,529 received for various grants Examples of Grant funds include COPS, SLESF, Domestic Violence Grant, Local Law Enforcement Block Grant, Office of Traffic Safety, and, Weed and Seed • National average ratio of officers to population is 2.9; in Santa Ana, the average officers per capita is 1.19 • Staffing levels in Santa Ana Police Department are significantly lower than cities of similar population size such as Oakland, Sacramento and Long Beach Number of Bilingual Employees has increased 56% percent combined for sworn and Non -sworn personnel since 1992 • During the period 1988-2001 Asset Forfeiture Funds expended totaled $25,061,590. • Asset Forfeiture Funds received have been reduced due to changes in the law which require a higher burden of proof on agencies before seizure of assets • Technology has played a significant role in replacing antiquated methods of filing and report writing and in improving the efficiency of operations • Overtime expenditures are significantly less than expenditures in cities of comparable size such as Anaheim, Sacramento and Oakland Crime index in Santa Ana is the lowest since 1963 Crime has been reduced as a result of C.O.P./P.O.P. Philosophy, community buy -in, Council support, Citywide TQS, Grants, and Technology • 81 % of budget is spent on salaries and benefits Major budget issues include unfunded retirement pay -outs totaling $1.2 to $1.5 million, and under -funded overtime costs totaling $1.5- $2.9 million Future considerations include funding from grants, technology improvements, personnel requirements, projected population increases and criminal sophistication Councilmember Solorio left the meeting at 8:55 P.M. Since no Council action was required, discussion of the Police Department budget continued. At the conclusion of the budget presentations, Mayor Pro Tem McGuigan noted for the record that Mayor Pulido, and Councilmembers Bist and Franklin had requested to be excused from the Council meeting. CITY COUNCIL MINUTES 197 MAY 30, 2001 COMMENTS There were no public or Council comments. ADJOURNMENT - 9:20 p.m. - to Thursday, May 31, 2001 at 5:30 p.m. at City Hall, 2nd Floor Conference Room, 20 Civic Center Plaza, Santa Ana, California Patricia E. Healy VVJ Clerk of the Council CITY COUNCIL MINUTES 198 MAY 30, 2001