HomeMy WebLinkAbout25K - COMPUTER DATA & TELEPHONE
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
MAY 21, 2007
TITLE:
AGREEMENT FOR COMPUTER DATA CENTER
AND TELEPHONE CENTER ELECTRICAL
CONTRACTING SERVICES AND
CONSULTING
APPROVED
D As Recommended
D As Amended
D Ordinance on 1" Reading
D Ordinance on 20d Reading
D Implementing Resolution
D Set Public Hearing For
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager to
execute an agreement with Ham's Electrical Inc. for data center
maintenance & support services for a three-year period with an option for
two one-year renewals in an amount not to exceed $60,000 for the first
year and $40,000 per year thereafter.
DISCUSSION
The City operates a major computer data center and telephone center in
City Hall and a computer data center in the police Administration
Building. These sophisticated technology centers support operations and
services for all City Agencies and Departments. Over 2,500 computerized
devices and 2,200 telephone devices are connected through these centers to
provide essential voice and data services. The electronic components which
make up these technology centers have critical electrical power
requirements. The electrical infrastructure for the computer data and
telephone centers must be carefully engineered and maintained to ensure
these vital systems are protected and will continue to run even under the
loss of normal utility power. The City has a need for highly specialized
electrical contracting services and consul ting in support of the ci ty
computer data and telephone centers.
A request for proposal (RFP) for required electrical-related services was
issued seeking a California licensed electrical contracting firm with
specialized experience in critical power systems for computer centers and
telephone centers to provide services in four areas: (1) Design and
installation of electrical infrastructure including providing parts and
equipment, (2) Preventive maintenance of specific electrical
infrastructure, (3) Corrective maintenance with an eight (8) hour
response, and (4) Other electrical services on an as required basis.
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Agreement for Computer Data Center and Telephone
Center Electrical Contracting Services and Consulting
June 4, 2007
Page 2
The RFP was proactively sent to six qualified electrical contracting
firms. A legal notice was also issued. Two proposals were received. An
evaluation team with representatives from the Information Services
Di vision and the Police Department's Technology Services reviewed these
proposals and applied the selection criteria. The results were Ham's
Electric Inc. 94 points and TCS, Inc. 68 points. Ham's Electric quoted the
lowest pricing.
The Information Services Division recommends that Ham's Electric, Inc. be
approved to provide critical electrical power system contracting services
for the City's computer data and telephone centers.
FISCAL IMPACT
Funds are available in various Other Contractual Services accounts in the
Technology Plan (accounts 109-200-6291, 109-300-6291, 109-400-6291, 109-
600-6291, & 109-700-6291); in the General Fund-Information Services (11-
179-6291) and in the Communications Services Internal Service Fund (102-
171-6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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