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HomeMy WebLinkAbout13B - EPICREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: June 4, 2007 TITLE: EARLY PREVENTION AND INTERVENTION COMMISSION BYLAWS CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Receive and file the bylaws as adopted by the Early Prevention and Intervention Commission (EPIC). DISCUSSION In January 2007, the City Council established the 17-member Early Prevention and Intervention Commission (EPIC) as an innovative public/private partnership dedicated offering Santa Ana youth alternatives to the gang involvement. The Commission has adopted a set of bylaws and has filed them with the City Council. FIS re is nb fiscal impact associated with this action. Ci W./ Fl 13B-1 RECOMMENDED ACTION DRAFT BYLAWS OF THE EARLY PREVENTION AND INTERVENTION COMMISSION ARTICLE I -PURPOSE The Early Prevention and Intervention Commission, hereinafter referred to as the Commission, was established by the City Council, in its Ordinance Nos. NS-2732 and NS-2738 to act in an advisory capacity to develop a more strategic, coordinated, and collaborative effort between the City, law enforcement agencies, social services, and the general public with the objective of enhancing opportunities for youth in Santa Ana to significantly reducing gang involvement. ARTICLE II -POWERS AND DUTIES In accordance with Section 2-554 of the Municipal Code, the Commission shall have the following powers and duties: • Promote a strong sense of community through advocacy and recommendafion of proactive policies, ordinances, and guidelines for eazly prevention and intervention of youth exposure to the influence of gangs. • Identify gang prevention solutions that are part of a comprehensive plan and do not require funding. • Make policy recommendations to City Council on gang prevention, intervention, diversion and suppression methods. • Identify local, state, and federal funding sources for front line law enforcement intervention and prevention. They shall also collaborate with boazds, agencies, and residents on gang issues. • Consider all matters that may be referred to it by the City Council or the city manager and shall render its recommendations, counsel and advice in regazds thereto; ARTICLE III -OFFICERS 1. The officers of the Commission shall be a Chair and aVice-Chair, initially elected by the voting members of the Commission at the first regulaz meeting following formation of the Commission and re-elected at the first meeting in January thereafter for a term of one (1) year . No member shall serve in the position of Chair for more than one term. Only voting members are eligible to serve as officers. 2. Nominations for officers shall be made in person by voting members of the Commission. 3. With the exception of the first yeaz, officers shall serve a term of one year from the January meeting at which they aze elected or until their successors aze duly elected. 13 B-2 DRAFT 4. The Chair shall preside at all meeting of the Commission, authorize calls for any special meetings, appoint members to committees and sub-committees created by the Commission, and execute all documents authorized by the Commission. 5. The Police Chief shall appoint an employee to serve as Secretary of the Commission, who shall keep a true and accurate record of all meetings of the Commission, shall issue notice of all regulaz and special meetings, and shall perform such duties as aze generally associated with that office. ARTICLE IV -MEETINGS 1. Regulaz meetings of the Commission shall be at least monthly, held at such times and places as established by the Commission and in accordance with Section 2-553 of the Municipal Code. 2. Special meetings may be called at the direction of the Chair, or by a majority of the voting members for the transaction of business as stated in the call for the meeting. 3. A quorum for the transaction of business at any meeting shall consist of a majority of the voting members as defined in Section 2-551 of the Municipal Code. In the case of an even number of voting members, quorum shall be one more than 50% of such members. 4. An affirmative vote of the majority of voting members present shall be necessary to approve any action by the Commission. 5. No member of the Commission shall abstain from any vote unless disqualified. If a member of the Commission feels that he/she is disqualified from voting, the member shall openly state the fact and the nature of the disqualification, and them leave the room during the debate and the vote on the matter. ARTICLE V -COMMITTEES 1. The Commission may create standing or ad hoc committee or sub-committees of less than a quorum of the body, for such specific purposed as the business of the Commission may require from time to time. An ad hoc committee shall be considered to be dischazged upon the completion of the purpose for which it was appointed and after the fmal report is made to the Commission. 2. All committees shall make progress reports to the Commission as needed. 3. All committees will have advisory powers only. ARTICLE VI -PARLIAMENTARY PROCEDURES 13B-3 DRAFT 1. All proceeding of the Commission shall be conducted in accordance with the Ralph M. Brown Act, California Government Code Sections 54950-54962, as amended from time to time. 2. The current edition of Robert's Rules of Order Newly Revised shall be the authority on all questions of pazliamentary procedure, unless in conflict with the Santa Ana Municipal Code, the laws of the State of California or these bylaws. ARTICLE VII -ADOPTION AND AMENDMENT OF BYLAWS These Bylaws shall be adopted and amended from time to time by a Z/3 affirmative vote of the voting members of the Commission with approval of the City Council. ADOPTED BY THE COMMISSION: Date: Chairperson Secretary APPROVED BY THE CITY COUNCIL Date: Clerk of the Council 13 B-4