HomeMy WebLinkAbout22A - METERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4, 2007
TITLE:
CONTRACT AWARDS FOR MULTI-JET
AND TURBINE WATER METERS
(SPEC. NOS. 07-014 AND 07-047)
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to Aqua-Metric Sales Co. for multi-jet water meters
for a one-year period with provision for one, one-year renewal, in the
annual amount not to exceed $84,173.
2. Award a contract to Performance Meter, Inc., for turbine water meters
for a one-year period with provision for one, one-year renewal, in the
annual amount not to exceed $32,314.
DISCUSSION
The Public Works Agency regularly performs installation, maintenance, and
replacement of residential and commercial water meters. The three types of
meters used by the City are positive displacement, multi-jet and turbine
meters. Positive displacement meters are used primarily for residential
applications. Multi-jet meters are used for multi-family residential,
irrigation, and commercial applications. Turbine meters are used for high
volume water users, including industrial, commercial, irrigation, and large
multi-family residential applications.
There are approximately 45,000 metered service locations in the City of
Santa Ana. The meters are purchased through the Central Stores warehouse
for distribution to the Public Works Agency as needed. Typically, a water
meter is replaced every 15 years. In February 2007, the Council approved
the contract renewal for positive displacement meters. This action is for
contracts for the remaining two types of meters. The annual amounts are
based upon past usage and staff's projection for the nAxt year. Meters are
ordered on an as-needed basis and approximately two percent of the
inventory was turned over last year.
The notice inviting bids for multi-jet water meters was advertised on
January 29 and 31, 2007 and bids were solicited. A summary of the bid
invitations and bids received is as follows:
22A-1
Contract Awards for Multi-Jet and Turbine Water Meters
June 4', 2007
Page 2
19 Invitations For Bid
5 Invitations For Bid
2 Bids received
Bids were received and opened on Febs
Aqua-Metric Sales Co. is responsive
City's requirements. Bid results are
mailed
mailed to Santa Ana vendors
uary 21, 2007. The bid received from
to the specifications and meets the
as follows:
Vendor: Amount: Location:
Aqua-Metric Sales Co. $ 84,173 Riverside
HD Supply $106,550 Rancho Santa Margarita
The notice inviting bids for turbine water meters was advertised April 4,
2007 and bids were solicited. A summary of the bid invitations and bids
received is as follows:
22 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
6 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on April 11, 2007, and evaluated (Exhibit 1).
The bid received from Performance Meter, Inc., is responsive to the
specifications and meets the City's requirements. Given the bid variance,
staff contacted the Santa Ana vendor who indicated that they are a
distributor so they would not be competitive in pricing with manufacturers.
The vendors who did not bid stated that they did not carry this specified
meter.
FISCAL IMPACT
Funds are available in the Water Utility Water Quality & Measurement
Operating Materials & Supplies account (account no. 64-578-6391).
/-''r ~
James s ~~
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
6d Executive Director
Finance & Mgmt. Services Agencyk~
~-' JGR/WO/07-014.9 & 07-047.9:uc
22A-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR TURBINE WATER METERS AND REPLACEMENT CHAMBERS
(Spec. 07-047)
Vendor Performance Elster AMCO Hersey Meter
Meter, Inc. Water, Inc. Co., LLC
Location Banning Ocala, FL Cleveland, NC
Terms Net 30 Net 30 Net 30
Turbine Meters $21,570.00 $29,261.00 $27,985.20
Turbine
Replacement
Chambers $ 8,420.00 $ 3,546.00 $ 7,083.28
Subtotal $29,990.00 $32,717.00 $35,068.48
Sales Tax @7.75% $ 2,324.23 $ 2,453.78 $ 2,717.81
Total Cost $32,314.23 $35,170.78 $37,786.29
1 % Local Vendor
Preference N/A N/A N/A
Vendor Badger Meter, HD Supply Irvine Pipe &
Inc. Waterworks Supply, Inc.
Location Milwaukee, WI Rancho Santa Santa Ana
Margarita
Terms Net 30 Net 30 Net 30
Turbine Meters $31,502.40 $37,770.00 $96,433.72
Turbine
Replacement
Chambers $15,506.60 $14,822.00 $15,281.42
Subtotal $47,009.00 $52,592.00 $111,715.14
Sales Tax @7.75% $ 3,643.20 $ 4,075.88 $ 8,657.92
Total Cost $50,652.20 $56,667.88 $120,373.06
1%Local Vendor
Preference N/A N/A $119,169.33
2~ -SIT 1
22A-4