HomeMy WebLinkAbout25G - AUDIO VISUALREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4, 2007
TITLE:
AGREEMENT WITH TROXELL
COMMUNICATIONS, INC. FOR AUDIO-
VISUAL EQUIPMENT AND
INSTALLAT
CI Y MANA
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on 2n° Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Troxell Communications,
Inc. to provide and install audio-visual equipment and software in an amount
not to exceed $133,000 for the expansion of Santa Ana's Technological
Approach to Target Responses Against Crime process.
DISCUSSION
On December 19, 2005, the City Council accepted the COPS 2005 Technology
Grant from the U.S. Department of Justice, Office of Community Oriented
Policing. The grant award funds specific technology expansions to enhance
Santa Ana's Technological Approach To Target Responses Against Crime (STAT-
TRAC) by equipping the field officer Roll Call Room and the Community Room
with the same technology and equipment currently utilized in the STAT-TRAC
room. The new equipment will provide field officers with vital information
such as current crime patterns, trends and statistics.
On April 4, 2007, requests for proposal (RFP) were sent to 12 vendors. On
May 16, 2007, two proposals were received and evaluated for compliance with
minimum requirements, overall responsiveness to the RFP, ease of equipment
operation, experience and references, technical proposal, and total project
cost (Exhibit 1). The proposal from Troxell Communications, Inc. was
responsive and meets the City's requirements. An additional contingency
amount of $22,123 is included to allow for unanticipated purchases.
FISCAL IMPACT
Funds are available in the COPS 2005 Technology Grant fund (account no. 127-
357-6291).
' APPROVED AS TO FUNDS AND ACCOUNTS:
t % /~ ~1,
:~f'^Pau"1 M. Walters Francisco Gutierrez
Chie of Police Executive Director
Police Department ~ 5G_~Finance k Mgmt. Services Agency
Agreement for Audio-Visual Equipment
June 4, 2007
Page 2
EXHIBIT 1
Audio-Visual Equipment and Installation RFP Evaluation Scores
Company Name
Troxell Communications, Inc.
CompView
Evaluation Scores
203
137
25G-2