HomeMy WebLinkAbout22D - COMPUTER EQUIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2007
TITLE:
CONTRACTS AWARD FOR
COMPUTER EQUIPMENT AND SOFTWARE
(SPEC. NO. 07-025)
~~~~~~..r_______-
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s~ Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing Fort
CONTINUED TO
FILE NUMBER
I. Reject the bid from Ma Laboratory, Inc., as non-responsive.
2. Award contracts for the purchase of computer equipment and software
for a two-year period, with provision for three, one-year renewals in an
annual aggregate amount not to exceed $1,000,000 with the following
vendors:
Direct Manufacturers:
Dell Computer Corporation
Gateway Companies, Inc.
Hewlett Packard
MPC-G
DISCUSSION
Value-Added Resellers:
ASAP Software
En Pointe Technologies, Inc.
Govplace
PC Mall Gov, Inc.
Sehi Computer Products, Inc.
The City of Santa Ana utilizes various computer hardware and software
throughout the organization to facilitate daily operations. For fiscal
year 2007-08 the estimated cost of replacing and adding computer
workstations, network servers, printers and other various hardware and
software is $1,000,000. This includes adding personal computers for new
recreation, library and police programs and acquiring six new network
servers that will replace the computer mainframe with the implementation of
the new finance management software. The City will also be replacing
approximately two hundred personal computers and twenty network servers
exceeding their useful life of four years or when warranties expire.
The City is seeking to establish a
network servers, desktops computers,
computer equipment, and software
significant savings based on quantity
list of qualified vendors to provide
printers, laptops, other peripheral
to provide quality products at a
pricing.
22D-1
Contracts Award For Computer Equipment
June 18, 2007
Page 2
The notice inviting bids from value-added
and 22, 2007, and bids were solicited.
and bids received is as follows:
resellers was advertised March 21
A summary of the bid invitations
12 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
8 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on April 13, 2007, and evaluated (Exhibit 1).
The bids received from ASAP Software, En Pointe Technologies, Inc.,
Govplace, a Santa Ana vendor, PC Mall Gov, Inc., and Sehi Computer
Products, Inc., are responsive to the specifications and meet the City's
requirements.
The Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. The
Western States Contracting Alliance (WSCA) establishes California Multi-
State Cooperative Agreements for Commodities, IT Goods & Services, and
Telecommunication Goods and Services. WSCA agreements are available to all
State of California governmental entities that expends public funds for the
acquisition of both goods and services. Authorized desktop computer
manufacturers include Dell Computer Corporation, Gateway Companies, Inc.,
Hewlett Packard and MPC-G.
Staff recommends awarding contracts to the direct manufacturers and value-
added resellers to allow for solicitation of competitive quotes. The
action will provide the most efficient method of obtaining necessary
computer hardware and software without interrupted service to the City
agencies.
FISCAL IMPACT
Funds are available in the PC Strategic Plan Fund account (account no. 110-
179-6641).
~wifi2li~L (tiL(~~-~
n,yFrancisco Gutierrez
~~ Executive Director
`D'"Finance and Management Services Agency
FG/PA-K/07-025.2:uc
22D-2
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