HomeMy WebLinkAbout25F - TEMP TECHNICAL CONTRACTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2007
TITLE:
AGREEMENTS FOR TEMPORARY TECHNICAL
CONTRACT SERVICE PERSONNEL AND
CONSULTING SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1" Reading
^ Ordinance on god Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare, and authorize the City Manager and
Clerk of the Council to execute agreements for temporary computer-related
technical contract service personnel & consulting services in a total
amount not to exceed $3,900,000 for a period of one year, with provision
for four one-year renewals, with continuous uninterrupted service and
with the following:
Concorde Consulting, Inc.
SoftMaster, Inc.
Telefords
The Comdyn Group, Inc.
Dawna Whaley
DISCUSSION
In 1997, the City completed an information systems strategic plan that
identified city-wide automation needs for the City. In addition, the City
was faced with potential technology system impacts due to the Year 2000
(Y2 K) date change. As a result, the City required the need to enhance
existing staffing levels by contracting for a higher level of technology
expertise to supplement existing City staff. The use of contracted
technical personnel was a major factor in the City's successful
mitigation of serious operational impacts from Y2K. Since 1999, seventy-
four different individual contractors with varying levels of expertise
have been engaged.
To date, the Information Services Division continues to supplement its
full-time City staff with contracted positions. Currently, the City
utilizes fifteen contracted positions to complement a full-time City
staff of fifteen as well. The staffing structure provides stability and
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Agreement for Temporary Technical
Contract Service Personnel and Consulting Services
June 18, 2007
Page 2
historical knowledge with permanent staff while the temporary staffing
provides flexibility to adjust staff expertise depending on need.
Overall, these individuals are assigned to various teams within the
Information Services Division. The teams include the Application
Development and Support Team, the Telecommunications Services Team, the
Mainframe Computer Operations Team, Microcomputer Support Team, Network
Support Team, and Data Center Support Team. Each of these units supports
many systems, applications, and hardware. Some of the systems supported
include 600 mainframe-based application programs; 120 servers; 150+
network switches and routers; 2,380 voice, data and radio circuits; over
2100 microcomputer devices to name a few.
In March 2007, the Information Services Division (ISD) issued a Request
for Proposal (RFP) for "Temporary Technical Contract Service Personnel
and Consulting Services." Formal legal notice was posted in the
newspaper. The RFP was transmitted to 25 firms. A pre-proposal conference
was held to address questions. A total of 12 proposals were received.
Proposals were evaluated by members of the City's Information Services
Division and the Police Department's Information Services Unit.
Assessment was based on general qualifications, methods on securing
candidates, training, retention, pricing and reference checks. Based on a
total score of 200 points, the top firms were the following:
Top Ranked Proposers Assessment
Points
Telfords 194.3
SoftMaster, Inc. 190.6
The Comdyn Group, Inc. 187.5
Concorde Consulting, Inc. 167.0
In addition, staff is recommending the contract renewal for the
consultant assisting with the support of the payroll software, Dawna
Whaley. She provides programming and training services to the City on an
as-needed basis. Currently she is training new staff from Finance and
Personnel Services on the payroll software. It is also anticipated that
her services will be required in the development and implementation of an
enhanced direct deposit process.
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Agreement for Temporary Technical
Contract Service Personnel and Consulting Services
June 18, 2007
Page 3
FISCAL IMPACT
Funds are available in various Other Contractual Services accounts in the
Technology Plan (accounts 109-200-6291, 109-300-6291, 109-400-6291, 109-
600-6291, & 109-700-6291), in the Communications Services Internal
Service Fund (102-171-6291) and in the General Fund-Information Services
(11-171-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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