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Home My WebLink AboutMCMILLAN, ADRIENNEM ui07M :_uu -i.: O_u Please complete this form when the attached agreement is no longer in effect. Return form to the Sr. Deputy Clerk of the Council (M -30). Call 64 t23 Mybu questions. The agreement with M'— I No. was completed on (AW I b and final payment has been made. Revised 3 -2 -07 Department:f� (t Signature: f "OA Date:1 City of Santa Ana Clerk of the CI uncil JNSURA~ci: UI~ FILE WORK M!;Y PROCEED U II I , . iURANCE EXPIRES 'I ;;;5100 0cERK'llF COuNCil DATE: 51101 07 CONSULTANT AGREEMENT V: f~ ~)) THIS AGREEMENT made and entered into this gIlt day of M , 2007 CC.~ by and between ADRIENNE McMILLAN, an individual (hereinafter "Consultant" , and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). N-2007 -049 RECIT ALS A. The City desires to retain a consultant having special skill and knowledge in the field of teaching creative expression through "Storytelling" classes, to provide instruction to local children. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting finn in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $10,000.00 during the term ofthis Agreement. /11 0"; mL.Y b. Payment by City shall be made/within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2008, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended upon a writing executed by the Executive Director of Parks, Recreation and Community Services and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occunence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall be approved in form by the City Attorney. b. Reserved c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. 2 (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement. The Consultant further agrees to indemnify, hold hannless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages,just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 7. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. 8. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 3 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 With courtesy copy to: Executive Director of Parks, Recreation and Community Services City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 571-4235 To Consultant: Adrienne McMillan 1100 Irvine Boulevard, #325 Tustin, California 92780 Telefacsimile (714) 554-3290 A party may change its address by giving notice in writing to the other party. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, of subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 12. TERMINATION This Agreement may be terminated by t~i~pon'thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local caws and regulations, 14. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. 16. !MISCELLANEOUS PROVISIONS a. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: PATRiCIA, E. HEALY CIerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Lau eedy Assistant City Att rney RECOMMENDED FOR APPROVAL: GERARDO MOUI Executive Director Recreation and Coy Services CITY OF SANTA ANA DAVID N. RE City Manager CONSULTANT ADRIENNE McMILLAN Tax ID# S~~ -5~-(~ ~~,~ EXHIBIT A SCOPE OF SERVICES 1. Consultant will teach Creative Expression through Storytelling, Story Theater and Story Writing to children participating in the City's leisure class program. 2. Consultant will confer with City to set the time and location of the classes, including days and hours of class and holidays to be observed. The City reserves the right to preempt any class as City deems necessary. Thirty (30) day notice of such change will be provided, ifpossibla. Instructor may reschedule any class which has been preempted. 3. Consultant will provide and be responsible for equipment, records, personnel and clean up of the facilities and materials necessary to ensure the safety and effectiveness of said instruction. CLASS SIZE REGISTRATION 1. The minimum number or participants is 8 per class, the maximum is 16. 2. No registration will be accepted after the second week of classes. 3. In the event the minimum number of enrollees is not realized by the second week of classes, the class shall be cancelled, Consultant will be under no obligation to provide services and the City will have no obligation to pay Consultant compensation. FEES 1. Each participant shall pay a $30.00 class registration fee per monthly session. 2. No refunds will be made to participants after the commencement of a session unless the class is cancelled by the City. 3. City shall collect registration fees from each participant. Consultant shall refer interested students to City for registration, 4. Consultant shall receive seventy percent (70%) of the total fees collected each month. City and Consultant agree that City shall retain thirty percent (30%) of the fees collected as an administration fee. S. Consultant agrees City is entitled to audit Consultant's records and classes to ensure compliance with this Agreement, txc are ~~ 6. Consultant may not waive class participation/registration feesrN° R c~ ~~ Q.~/o /~.6 7. City shall prepare class rosters and provide a copy to Consultant. Only~registered ~"~"' ~"`~' participants may participate in class. /+ q 04/25/2097 17:01 7152464257 CLOWNSOFTFIEIJS PAGE 02/07 Av °~ CERTIFICATE OF LIABILITY INSURANCE °"'~'""°°"""' 0425@007 PRODUCER I$ CERTIFICATION S AS A MATTER TqN RJF Apendes. kle. Pyeloutlm ONLY AND CONFERS NO RNiI1TS UPON TFIE CERTIFICATE 6000 f4aIhM1 Lane NoM, SWte 400 HOLDER. THtB CERTIFICATE DOER NOT AMEND. EXTEND OR Milxx:apotis, MN ti5az ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. N - 2(~O~I - 0 ~ 4 INSURERS AFFORD{NG COVERAGE NAIC r PedOrmBra Otlhe U.S S CWb Members -Phone: 715-Z40-0906 ABre Stephanie Weiss -Fax: 715-24&1257 PO Box 24 New Wctmora, VN 5[017 THE POLICIES INSURANCE LISTED BELOW HAVE SEEN INEDT THE INSURED NAMED ABOVE FOR THE PERIOD INDICATE .NOTVNTHSTANOING ANV REDUIREMENT, TER4 OR CONDITIai t>F AMy CONTRACTOR OTHER DOCUMENT VVITII RESPECT YO YMIICH THIS CERTIFlCATE /MY BE ISSUED OR MAY PtERTANJ, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN LS SUBIECTTO ALL THE TERMS, EXCLUSIONS AND CONDrt10N5 OF SUCH POLICIES. AGGREGATE U WTS SHONM MAY HAVE BEEN REDUCED BY PAD OIAIMS. Q p YEx TR TYPEOFMSUMNDE PDLrCNgIlllaaR 0~7E WODm ~ ~m WIrB GEJIERALwMUtt CE07CGL00772000 04252007 04252008 encH OCCURRENCE s 1,000,000 A X COMMPAGALOENERAL LIAMUTY aya,o f 50.000 nJUMSMAOE QX OCCUR uEOPJWIwpansyawV j 5,000 X CG201011 $5 PERSONAL aAwINJURY j 1.000.000 X 00200211.85 GENERAL AOGIffGATE i 2.000.000 GENT AGGREGATE LIMIT APPLIES PERK pRODUCiS •CWPA'W ASiG S 2•~•~ X POLICY h T LOC 3 AUl 0Y0a1LEUABILITY COMBNEDfNGLE Leet S ANY AVID tEa acdamy xLGANEOAUros BDDRY INJURY S SCHEDULED AUTOS (PK PRaon) HWEDNJTOS BODILY INJURY S NON-0IMIED AlfTOa (P~raedsudJ PRCPERTY0.AMAOE tPS auMeAU j cAIUGELA:eam nuro aNLY-EAACAxOEM s ANYALITD OTHER THAN ~"~ S AVTOONLY: PDD j l7ICESSANABAfiU l1ABLlTV AR5160513 04!262007 04!252008 Ee.CN aDwRRENCE s 2.000.000 A X OCCUi ~C1NM5 MADE AGGREGATE f 2,000,000 S DEDUCTIBLE S RETENTION i O S VN)11 PERS CDMPHJRATN)NANO TORY LIWTS ER EMP ANY LOYtJIa' wNLm PROPRIETOWPARINERIE%ECUPVE l.L. GCH ACCIDENT a oIER:EWMEMBEIt E%CWDEDi EL pSEABE•EA EMPLOYE S a7.a Gadlb wqN IN. EL DISEASE •PWCY LadT j OTHER DESCRIPTION OF OPEMTIONaIIGCARONaI VE/YCLEa/q(qyfqN$A00®BY INDORfEM61Tl9pECMl pRO`AagN3 Pedorrtler Is an ulwJed as a member of Performers Dt tlIe U.S. (Form CG2002 17-65): Adrk+nne Chavez McMMan Additkrnal Inwred: COy at Santa Ana, its DfScerc, a0enls, employees, reproseMaOves, and volunteers. -~----- - ..;LCIa 11.L' SL_„ a ,..kd19nL Llty Atl r.:cy SNWLD ANY OF THE ABOVE DESCRIBED POLICIES 0E Glrtp 1 CD BEFORETNEExPIM1xIN City Ot Santa Ana DARTHEtiEOF,TNE ISwWGMSOREA YALIF°^ • romMAIL ~ DAYS wWTfftJ Parks. Recreatan,6COmmunlty Services AOeney NOTICEIG THE CERIIFIGTE HOLDER NAMED TO TIE IER~eYiFe.~.,ocmm_y ABn: Coda Mack-Thompkins P.O. Box 7988 M-23 Santa Ana, CA 92702 u,rNwD~ aEewcsENT - [2M f /Z CLOWhIS~T}~L1S PAGE 03/07 64/25/2007 17:01 7152464257 POLICY NUMBER: CE07CGL00772900 ~. AR54ti0513 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -(FORM. B) Tbis endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Pcraoa or Organization: A~ person or organizatioa for whom you are performing operations when you and such person or organization Lave agreed in writing in a contract ar agreement that such person or organization be added as an additional insured on yoar policy. City of Santa Ana Its officers, employees, agents, volunteers end representatives 20 Civic Center Plaza Santa Ana, CA 92701 Additional Insured with regard to liability and defenseof suits arising from the operations and uses pertortned on behalf of Adrienne Chavez McMiAan. With respect to claims arising out of the operations and uses performed by Adrienne Chavez McMUlan, such insurance as is afforded by this policy is primary and is not additiona! to or contn'buting with arty other insurance carried by or for the benefd of the additional insured. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have a claimant if not so included. With respect to the additional insured, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701 Effective Apri125, 2007, this endorsement form as a part of policy numbers CE07CGL00772900 & AR5460513 Issued to Performers of the US & its club members. (lf no entry appears above, information required to complete this endorsement will be shown io [he Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section >n is amended to include as as insured the person or organization shown in the Schedn1e, bnt only with respect to liability arising ont of "your work° for that insared by or for you. CG 20 ]0 11 85 Copyright, Insurance Services Office, Ina 1984 p~~ `~br~M Air"r?O~iL'J l.S ~~-zl- Lacca Sr.[L y;...,e.ly