HomeMy WebLinkAbout22E - SPEC 07-057 BRASS WATERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 16, 2007
TfTLE:
CONTRACT AWARD FOR
BRAS5 WATER SERVICE FITTINGS
(SPEC. NO. 07-057)
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
CITY~I ANAGER
RECOMMENDED ACTION
Award contracts
with provision
follows:
Vendor:
FILE NUMBER
for brass water service fittings for a one-year period,
for three, one-year renewals in the annual amounts as
S & J Supply Co „ Inc
Ferguson Waterworks
Location: Amount:
Santa Fe Springs $110,000
Santa Ana $ 30,000
Last year, the Public Works Agency (PWA) Water Division delivered 46,000
acre feet of water to businesses and residents in Santa Ana, To do so, PWA
maintains an extensive distribution system that includes 20 active wells,
seven .pumping stations and reservoirs, and seven import water connections,
as well as miles of water pipe. In order to perform maintenance and
repairs on this extensive system, PWA requires an assortment of materials
such as bushings, flanges, nuts, and stops. The materials are purchased
through the Central Stores warehouse for distribution, The contract for
brass water service fittings is designed to provide quality products at a
significant savings based on quantity pricing.
The notice inviting bids was advertised on June 8, 2007, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
17 Invitations For Bid mailed
6 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
2 Bids received from Santa Ana vendors
22E-1
Contract Award
July 16, 2007
Page 2
for Brass Water Service Fittings
Bids were received, opened on June 26, 2007, and evaluated (Exhibit 1).
The bids received from S & J Supply Co., Inc., and Ferguson Waterworks, a
Santa Ana vendor, are responsive to the specifications in their respective
categories and meet the City's requirements. The annual amounts are based
upon past usage and staff's projection for the next year.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and
Water Quality & Measurement accounts (nos. 64-575-6391 and 64-578-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
~amds G. Ross
Execcutive Director
(P~lic Works Agency
JGR/WO/07-057.9:uc
TnE~1CQ,~j C.~ ~ ~
~f,Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
22E-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR BRASS WATER SERVICE FITTINGS (Spec. 07-057)
Vendor S & J Supply Co.,
Inc.
Location Santa Fe
Springs
Payment Terms Net 30
CENTRAL STORES STOCK ITEMS
CATEGORIES
A Meter Adapters
B Angle Meter Stops
C Meter Bushing
D Corporation Stops
E Meter Couplings
F 45° & 90° Couplings
G Curb Stops
H Meter Flanges
I Copper Tube Nut
J Brass Gate Valve
K Copper Couplings
L Gaskets
$ 228.32
N/R
$ 1,968.00
$ 11,475.25
N/R
$ 4,012.85
$ 39,321.57
$ 335.40
$ 36.85
N/ti
N/B
N/R
Total Cost
Estimated Annual
Usage-Stock Items
(Including Sales Tax)
$ 57,376.04
$ 110,000.00
Ferguson
Waterworks
Santa Ana
Net 30
$ 360.00
$ 12,189.50
$ 2,520.00
$ 14,102.45
$ 17,430.25
$ 4,960.50
$ 47,809.45
$ 413.00
$ 47.50
$ 1,251.75
$ 134.25
$ 2,507.50
$ 16,083.00
$ 24,000.00
Wells Supply
Company
Santa Ana
Net 30
$ 270 .40
N/R
$ 2,472 .00
$ 13,389 .25
$ 17,255 .85
$ 4,799 .75
N/R
$ 392 .00
$ 53 .00
N/B
$ 200. 75
$ 5,166. 70
N/B = No Bid
N/R =Non Responsive
g~'~-3
22E-4