HomeMy WebLinkAbout22A - ASPHALTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 6, 2007
TITLE:
CONTRACT RENEWAL FOR
ASPHALT CONCRETE MATERIALS
(SPEC. NO. OS-066)
C~-
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Vulcan Materials Co. for asphalt concrete materials
for a one-year period in an annual amount not to exceed $90,000.
DISCUSSION
The Public Works Agency (PWA) performs a variety of maintenance and repairs
to the City's water and sewer systems. Tasks include mainline leak repairs
to the city's 450-mile water main system, repairs and/or replacements of
the 47,000 water services, and repairs and/or replacements of the estimated
44,000 sewer laterals. As such, trench cuts are required in order to
perform these repairs. The PWA Water Resources Division requires temporary
asphalt concrete mix to perform trench repairs in asphalt concrete streets.
Permanent asphalt concrete trench resurfacing is provided under a separate
contract administered by the Maintenance Services Division.
On July 18, 2005, the City Council awarded a contract to Vulcan Materials
Co., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals. The vendor has agreed to renew the contract; however,
the vendor has requested a seven percent increase due to the rising costs
of petroleum-based products. In addition, Vulcan Materials Co. can only
offer fixed contract pricing for six months. The vendor is also requesting
a $1.00 increase on all contract items, following the initial six-month
contract term. Staff verified that the price increase is consistent with
the market and that Vulcan continues to offer the best price to the City.
The vendor has performed satisfactorily during the past contract period,
and staff recommends the second renewal of the contract.
22A-1
Contract Renewal for Asphalt Concrete Materials
August 6, 2006
Page 2
FISCAL IMPACT
Funds are available in the various departmental accounts
6391). The amount of the contract is estimated, as the actual
will depend upon the requirements throughout the annual period.
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM/05-066.2:uc
(object code
expenditures
22A-2