HomeMy WebLinkAbout22C - VIDEO EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 20, 2007
TITLE:
CONTRACT AWARD FOR VIDEO
EQUIPMENT
(SPEC. N0. 07-054)
CFA ~v~-~- ~ ~ ~~. _
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to ProMax Systems, Inc., for video equipment in the amount
not to exceed $64,000.
DISCUSSION
The Police Department produces training and informational video programming
for internal use, for other city and public agencies, and for the
community. Major components of the existing video system are over ten
years old and are obsolete. The recommended action will replace old analog
equipment and allow staff to produce and distribute high quality media
programming consistent with current and projected video, television and
computer technologies.
Invitations for Bid were sent to twelve vendors and no bids were received.
Staff contacted the non-responsive vendors and only ProMax was able to
provide equipment, installation, and extended warranty as specified in the
bid. Due to staffing issues, ProMax indicated that they were unable to
complete their bid prior to the bid deadline and therefore did not submit a
bid. Upon review, staff determined that the equipment, installation and
extended warranty coverage offered by ProMax Systems, Inc., meets the
City's specifications. Staff believes an additional solicitation for bids
would be an idle act and recommends approval. To allow for unanticipated
requirements, a ten percent contingency has been included in the award
amount.
22C-1
Contract Award for Video Equipment
August 20, 2007
Page 2
FISCAL IMPACT
Funds are available in the Police Criminal Activities Fund Department of
Justice account (no. 26-343-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
J~ti~~ l ti~ ~ _ ~~ ~ /~ ~
Paul M. Walters ~j ~ancisco Gutierrez ~~:?
Chief of Police yJ~-Executive Director
Finance & Mgmt. Services Agency
PMW/BP/07-054.7:uc
22C-2