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Home My WebLink About80A - JT - CHILLER/PUMP REPLACEMENTREQUEST FOR COUNCIL/ AGENCY ACTION MEETING DATE: AUGUST 20, 2007 TITLE: CONTRACT AWARD FOR CHILLER AND PUMP REPLACEMENT (SPEC. NO. 07-070} AND COOPERATIVE AGREEMENT lX ' " CITY MA AGER E CUTIVE D ECTOR RECOMMENDED ACTION CITY COUNCIL ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1st Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt a resolution of the City Council making certain findings for the Community Redevelopment Agency to assist in the payment for the chiller and pump replacement at the Santa Ana Regional Transportation Intermodal Center. 2. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with ACCO Engineered Systems, in the amount not to exceed $130,000 to replace the chiller and pump at the Santa Ana Regional Transportation Intermodal Center. 3. Direct the City Attorney to prepare and authorize the City Manager to execute a Cooperative Agreement between the Community Redevelopment Agency of the City of Santa Ana and the City of Santa Ana, in the amount not to exceed $130,000 for the Santa Ana Regional Transportation Intermodal Center chiller and pump replacement. COMMUNITY REDEVELOPMENT AGENCY ACTION Direct the Agency General Counsel to prepare and authorize the Executive Director to execute a Cooperative Agreement between the Community Redevelopment Agency of the City of Santa Ana and the City of Santa Ana, in the amount not to exceed $130,000 for the Santa Ana Regional Transportation Intermodal Center chiller and pump replacement. 80A-1 Contract Award for Chiller and Pump Replacement and Cooperative Agreement August 20, 2007 Page 2 DISCUSSION The Community Development Agency manages and operates the City-owned Santa Ana Regional Transportation Intermodal Center. The 47,000 square foot facility houses the Santa Ana W/0/R/K Center and serves millions of commuters annually. The air conditioning chiller at the facility is over 29 years old and requires replacement. The contract will include removal of the existing chiller and pumps as well as installation and testing of a more energy efficient unit. The notice inviting bids was advertised on July 25, 2007, and bids were solicited. A summary of the bid invitations and bids received is as follows: 5 Invitations For Bid mailed 1 Bid mailed to a Santa Ana vendor 4 Bids received 1 Bid received from a Santa Ana vendor Bids were received and opened on August 6, 2007. The bid received from ACCO Engineered Systems is responsive to the specification and meets the City's requirements. To allow for unanticipated requirements, a ten percent contingency has been included in the award amount. ENVIRONMENTAI. IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from further review per section 15301 (d), which allows repair and restoration of deteriorated or damaged mechanical equipment for the purpose of meeting current standards for public health and safety. Categorical Exemption Environmental Review No. 2007-124 will be filed for this project. 80A-2 Contract Award for Chiller and Pump Replacement and Cooperative Agreement August 20, 2007 Page 3 FISCAL IMPACT Funds are available in the Merged Capital Improvement account (no. 570- 936-6621). APPROVED AS TO FUNDS AND ACCOUNTS: Nancy T. ,dwards ,,(OLrF'rancisco Gutierrez ~uf Zr-- Assistan Director v Executive Director Community Development Agency Finance & Management Services Agency FG/BP/07-070.21:uc H:\ACT:ON ITEMS \COONCIL\2007 CC\JT CC-CRA ContAwardChi ller&PumpReplace 8-20-07 V3.doc 80A-3 8/7/07LES RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA CONSENTING TO THE PAYMENT OF THE COST OF IMPROVEMENTS TO A PUBLICLY OWNED IMPROVEMENT, THE AIR CONDITIONING SYSTEM AT THE SANTA ANA REGIONAL TRANSPORTATION INTERMODAL CENTER, BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, PURSUANT TO SECTION 33445 OF THE HEALTH & SAFETY CODE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Community Redevelopment Agency of the City of Santa Ana (hereinafter referred to as the "Agency") is engaged in activities necessary to execute and implement the Redevelopment Plan for the Merged Project Area (the Redevelopment Plan"), in the area formerly known as the Inter City Project Area. B. Section 33445 of the Health & Safety Code, part of the California Redevelopment Law, provides that the Agency may pay for all or part of the cost of installation and construction of any building, facility, structure or other improvement which is publicly owned either within or without the project area, upon the consent of the City Council of the City of Santa Ana ("City"), if the following findings can be made: 1. That the public improvement is of benefit to the project area or the immediate neighborhood in which the project is located; 2. That no other reasonable means of financing the public improvement is available to the community; and 3. That the payment of funds for the cost of the public improvement will assist in the elimination of one or more blighting conditions inside the project area. C. The City is the owner of the Santa Ana Regional Transportation Intermodal Center (SARTIC), a regional transportation hub combining Amtrak, MetroLink, Orange County Transit Authority and other bus services, 80A-4 along with office space for various State, County and City departments. The SARTIC is located within the former Inter City Project Area. Patronage at the SARTIC has escalated in recent years to over one million persons annually. D. The City desires to modernize, reconstruct and improve the air conditioning chiller and pump ("air conditioning system") in order to bring the existing equipment up to current industry standards. The existing equipment is over twenty-four (24) years old and requires replacement as it is beyond the typical lifespan for this type of equipment. Work to be performed will include removal of the existing chiller and pumps as well as installation and testing of a more energy efficient unit. E. The improvements to be made to the air conditioning system at the SARTIC will be of benefit to the merged Project Area (and the former Inter City Project Area) as well as benefit the immediate neighborhood and all patrons of the SARTIC. F. The City lacks funds to pay for the replacement and installation of the modernization improvements needed by the SARTIC air conditioning system at this time, and there are no other reasonable means of financing said improvements. G. Replacement of the air conditioning system at the publicly owned transportation facility will assist in the elimination of one or more blighting conditions in that the new and improved air conditioning system will replace the antiquated system and provide the City with a more energy efficient unit. Section 2. In accordance with California Environmental Quality Act, the proposed project is exempt from further review pursuant to section 15301(d), which allows the replacement of deteriorated or damaged mechanical equipment for higher efficiency and safe operation. Categorical Exemption Environmental Review No. 07-124 will be filed for this project. Section 3. The City Council hereby consents to the payment by the Agency of up to $130,000.00 in Agency funds from the Merged Project Area for this publicly owned improvement, in accordance with that certain Cooperative Agreement to be executed between the Agency and the City. Section 4. The City Manager is hereby authorized to take all steps, and to sign all documents and instruments necessary to implement and carry out the Resolution on behalf of the City. Section 5. The Clerk of the Council shall attest to and certify the vote adopting this Resolution. 80A-5 ADOPTED this day of , 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Lisa E. Storck Assistant City Attorney AYES: NOES: ABSTAIN NOT PRESENT: Councilmembers: Councilmembers: Councilmembers: Councilmembers: CERTIFICATION OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2007- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of Council City of Santa Ana $~Q-s