HomeMy WebLinkAbout13B - COUNCIL CMTEE RPTSCITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
PARK, RECREATION, EDUCATION AND YOUTH
REGULAR MEETING
June 6, 2007
MINUTES
CALLED TO ORDER
The meeting convened at 5:40 p.m. in the City Hall, Room 831, 20 Civic Center Plaza,
Santa Ana, California.
ATTENDANCE
Council members present: Michelle Martinez (Chairperson), Vince Sarmiento
Absent: Sal Tinajero
Staff present: Gerardo Mouet, Exec. Director PRCSA; Ben Kaufman, City Attorney; Ron
Ono, Admin. Services Manager; Jenny Rios, Recreation Superintendent; Alma Flores,
Sr. Management Asst.
Public present: Glen Stroud; Julie Stroud; Lizann Martinez
1. APPROVAL OF MINUTES
• Minutes of March 23, 2007 and April 20, 2007 approved as presented.
2. YOUTH MASTER PLAN
• A draft resolution to develop a Youth Master Plan for the City of Santa Ana
was presented by staff. The resolution is scheduled for City Council approval
on July 2007. The master plan will be implemented in phases. Phase I will
focus on organized sports activity as a means to address obesity, gang
activity, crime, juvenile delinquency prevention. Staff will work through the
Youth Commission and the community with input from EPIC, Human
Relations Commission and the Planning Commission to develop the master
plan.
Phase II will include an audit of the athletic fields available in the City. This
component and need for additional improvements can be addressed in the
General Plan.
PREY Council Committee -Minutes 1 ~ 8 ~ 1 June 6, 2007
• Recommended Action:
o Change title to "Youth and Family Master Plan".
o Work with the community to identify the process to develop the master
plan and phases in the master plan.
o Establish a Blue Ribbon Committee to provide input for the process.
o The Youth Master Plan should be a fluid and working document.
o The plan should address sports and other passive type activities.
o Resolution needs to be wordsmith to include process, community input
and report back to the next PREY Committee.
• Public Comments:
o Place the process on the WEB site.
o Need to include the west portion of Santa Ana and the Garden Grove
Unified School District.
o Organized sports already exists in Santa Ana, the plan should include
Art Programs as a passive alternative for youth.
3. YOUTH IN LOCAL GOVERNMENT UPDATE
• A draft schedule of the Youth in Local Government Initiative was presented b~r
staff. The proposed plan will request the school district to identify (30) 8t
grade high school students to participate in the pilot program. Orientation of
the 30 students and participation from all City departments will take place on
September 15, 2007. The primary goal will be to enhance Civic Awareness
for youth. The students will hold a mock City Council meeting that will be
witnessed by 150 students in the audience.
• Recommended Action:
o Participating students must be a cross section of all the high schools.
o District should assist in tracking the progress of the students.
o Check into the Costa Mesa model.
• Public Comments:
o Difficulty will be for the school district to identify the students to
participate in the program.
4. STADIUM UPDATE
• Stadium Improvements
o A list of stadium projects that were recently completed, schedule of
future projects and budget amount was presented by staff. Projects
included Synthetic Turf Installation, Restroom/electrical room
renovation, purchase of Protective Covering, new Scoreboard, new
Marquee, Press Box HVAC System and Press Box Window
replacement. Improvements were funded through State Grants,
Metropolitan Water District, Park Acquisition and Development Funds
and Cell Tower Revenue.
PREY Council Committee -Minutes 1 ~8-2 June 6, 2007
Events at the Stadium
o A list of events scheduled for Summer 2007 was presented by staff.
Events included Mother's Day Mariachi Festival, SA College
Graduation Ceremonies, SAUSD High School Graduation Ceremonies,
SA College Football Scrimmage and SA College/High School Football
Games.
• Scoreboard and Marquee Advertisement
o Staff presented the process and funding for the new scoreboard and
marquee. The scoreboard installation is completed and marketing for
advertising on the scoreboard is being done by Daktronics Inc.
Daktronics indicated they contacted a number of businesses and are
having difficulty in obtaining sponsorship for the scoreboard. The City's
ordinance does not allow advertising on the marquee; however the
added exposure that marquee advertising provides would be a major
incentive for potential Stadium sponsors.
5. JOINT USE UPDATE
• Staff updated the council committee on the joint use activity and the agenda
for the next Technical Advisory Committee. The .Technical Advisory
Committee meets every month to discuss and clarify issues related to the
joint use programs and schedule for the use of the sports fields, sports court,
gymnasium, performing arts facility and other school facilities.
• Recommend Action:
o Identify cost related to adding additional schools to the joint use
agreement with the district.
• Public Comments:
o Concern that the City should not be giving money to the school district
to add additional joint use sites to the agreement.
6. UPCOMING COUNCIL ACTIONS UPDATE
• S.A. Stadium Youth Soccer Player Development Program
o The City released the attached Request for Proposal to retain an
organization to offer a Youth Soccer Player Development Program at
the Stadium. The non-profit organization should offer the soccer
program free to youth, and include an academic and scholarship
program to the participant. The City received three proposals. An
evaluation committee will be formed to review and rate the proposals.
Landscape Maintenance Contract Proposal
o The existing landscape maintenance contract will expire in June 2007.
A new landscape maintenance specification was released for bids,
indicating the City will be divided into four districts and contracts will be
awarded for two of the districts. This plan will provide competition and
improved maintenance to 18 park sites.
PREY Council Committee -Minutes 1 ~7'~~3 June 6, 2007
Civic Center Signage Proposal
o The County of Orange will be presenting a signage plan to the City
Council for improvement of the directional, informational, building,
pedestrian and vehicular signage in the Civic Center. The signage
proposal will be implemented in phases.
7. PUBLIC COMMENTS
• The Council Committee was informed by the public that July is Parks and
Recreation month, and it was requested that Council announce this at the
next Council meeting.
8. COMMITTEE MEMBERS COMMENTS
• None
9. ITEMS FOR FUTURE MEETINGS:
• None
10. NEXT MEETING: To be determined
Meeting adjourned at 6:53 p.m.
~~~~z~
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services Agency
PREY Council Committee -Minutes 1 ~ 8 _4 June 6, 2007
CITY COUNCIL COMMITTEE ON
DEVELOPMENT
Meeting Minutes
July 19, 2007
CALL TO ORDER
The meeting was called to order at 12:20 p.m. in Room 831 of City Hall.
ATTENDANCE
The following Committee members were present: Miguel Pulido, Carlos Bustamante and
Vince Sarmiento.
Staff present were: Dave Ream, City Manager; Jay Trevino,. Executive Director Planning
and Building Agency; Joe Fletcher, City Attorney; Ben Kaufman, Chief Assistant City
Attorney; Melanie McCann, Associate Planner; and Itzia Heredia, Senior Office Assistant.
AGENDA ITEMS
APPROVAL OF MINUTES -JUNE 21, 2007 MEETING
Approved by a vote of 2:0 (Pulido absent).
2. PARKING STANDARDS
Mr. Trevino provided the Committee a handout detailing the State law illustrating
parking requirements for long-term affordable housing projects. Per State density
bonus law, the maximum parking a City can require for a two or three bedroom
residence covenanted as an affordable unit is 2 onsite parking spaces. Mr. Trevino
affirmed that staff will be working with a panel of parking experts to evaluate parking
standards, taking into account the surrounding land uses and proximity to transit
hubs.
3. HOUSING ELEMENT
Melanie McCann discussed the efforts to update the General Plan Housing Element.
As adopted by SCAG (Southern California Association of Governments) on July 12,
2007, Santa Ana's RHNA Regional Housing Needs Assessment allocation is 3,939
or approximately 4 percent of Orange County's overall allocation of 82,332 units. It
was noted, that with the exception of the City of Tustin's military housing, no other
Orange County cities were successful in their RHNA allocation appeals. The City of
Irvine's RHNA allocation remained at about 35,000 residential units, with 40% of
these units to be for Above Moderate income households.
In comparison, Santa Ana's Above Moderate income allocation was 43% of its
overall RHNA total. Concern was voiced by Committee members regarding building
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affordable housing in Santa Ana given the City's existing share of lower income
households and the need to repair and upgrade existing substandard residences.
Mayor Pulido requested that staff confirm if RHNA credit can be granted when the
City substantially rehabilitates a multifamily residence, resulting in affordable units
with long term covenant and an overall reduction of residential units (Example given:
French Park multifamily project). In addition, the Police Department's Hot Spots
Task Force was mentioned as potential vehicle to address housing problems linked
to a concentration of neighborhood crime.
The contract to hire a consultant to assist in the Housing Element preparation will be
presented to the City Council on August 6, 2007. It is anticipated that efforts will
kick-off in early fall with a City Council housing policy visioning forum and community
workshops. The Housing Element update is mandated to be adopted by City
Council and forward to the State by June 30, 2008.
4. PUBLIC COMMENTS ON NON-AGENDA ITEMS -None
5. COMMITTEE MEMBER COMMENTS
Mr. Trevino provided an update for City Council Committee Meeting Schedule.
Meetings will take place on the third Thursday of the month at 12:00 p.m.
Councilmember Sarmiento asked what actions can be taken to address land use
patterns and improvements along corridors such as: Harbor Boulevard, 55 Freeway,
and First Street between Grand Avenue and the 5 Freeway. Mr. Trevino responded
that efforts to affect change in these areas would be accomplished through a
Comprehensive Update of the City's General Plan.
6. ITEMS FOR NEXT MEETING
A. Santa Ana Renaissance Specific Plan Development Plan
ADJOURNMENT -1:25 P.M.
J .Trevino
Executive Director
Planning & Building Agency
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Development Council Committee Minutes
July 19, 2007
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CITY OF SANTA ANA
COUNCIL COMMITTEE ON
PARK, RECREATION, EDUCATION AND YOUTH
SPECt4L MEETING
July 30, 2007
MINUTES
CALLED TO ORDER
The meeting convened at 6:10 p.m. in the City Hall -Ross Annex Building, Room 1600,
20 Civic Center Plaza, Santa Ana, California.
ATTENDANCE
Councilmembers Present: Sal Tinajero (Chairperson), Mayor Pro Tem Claudia Alvarez,
Vince Sarmiento.
Staff Present: Gerardo Mouet, Executive Director PRCSA; Joe Fletcher, City Attorney;
Ron Ono, Administrative Services Manager.
Public Present: Glen Stroud; Julie Stroud; Bill Cook; Rick Niedermayer; Doug Irving.
Pledge of Allegiance lead by Sal Tinajero
SANTA ANA STADIUM RFP- PLAYER DEVELOPMENT PROGRAM
• Staff presented that the stadium is a regional facility that serves as a home
field to local high schools and college football games. The stadium is also
used for a variety of special events open to the general public. The general
use of the stadium is divided into two seasons:
o Local competitive football/Youth Competitive Soccer (Sept to Dec)
o Local Recreational Youth and Adult Soccer (Dec to Aug)
• The Stadiums priority use are:
o City Sponsored Events
o City approved Commercial Events
o Local Resident League Events
o Non-Resident League Events
• There are over 6,000 youth soccer players using City fields. Most of these
youth are in recreational soccer and 20% of these youth are in competitive
soccer. Competitive soccer provides the youth a better chance of playing
soccer at colleges and universities. Santa Ana youths need to improve as
players and scholars in order to have an opportunity to succeed.
• On April 18, 2005 the City Council approved an agreement with Toros, a non-
profit Soccer Club organization to develop a player development program for
Santa Ana youth to improve their competitive soccer skills and to provide
PREY Special Meeting -Minutes
July 30, 2007
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educational support so they can go on to college. This program lasted two
years and was terminated on June 18, 2007, because Toros did not fulfill their
agreement with the city.
• The new synthetic turf at the stadium will allow the city to increase
programming in the stadium. Therefore, a second effort to provide a similar
youth soccer player development program was identified. A Request for
Proposal (RFP) was prepared to allow any non-profit soccer organization to
submit a proposal for this program. The program will allow the competitive
soccer organization to identify the stadium as their home field for practices
and games.
• The RFP was released on May 10, 2007 to nine Santa Ana Youth Soccer
Leagues with a due date of June 6, 2007. The RFP criteria stated the
organization selected must:
o be a 501(c)(3) non-profit organization
o Provide Santa Ana Youth an opportunity to develop their soccer skills
at no cost.
o Invest in the participants' academic development by providing tutoring
for high education.
o Enhance community outreach opportunities for Santa Ana Youth.
o Provide an annual marketing contribution at the Stadium and through
other media.
• The concept was discussed with the Committee on Field Usage (COFU), of
which a member of COFU provided an update to the Board of Recreation and
Parks on May 23, 2007 and the RFP was placed on the June 6, 2007 agenda
of the PREY Committee for discussion.
• Apre-proposal conference was held on May 23, 2007 in which six soccer
organizations attended. Three proposals were received, one was disqualified
for non compliance and two proposals were evaluated by a committee from
various agencies. ConquistAmerica Soccer Club was selected based on 1)
experience, 2) Sustainability and 3) Past pertormance.
• ConquistAmerica offered the following commitment in their proposal:
o Hosting a minimum of four free soccer clinics per year for Santa Ana
Youth.
o Program fees are free to participants. Currently have 55 players of
which 98% are Santa Ana residents.
o Provides Princeton Review SAT and ACT Preparation free to their
participants.
o Provides laptop computers to their participants for homework.
o Provides Tutoring and Mentoring to their participants.
o Provides academic counseling and college transition support.
o Provides financial aide and scholarship guidance for college expense.
o Committed $25,000 per year to the city for program marketing on the
stadium scoreboard.
• On July 2, 2007 City Council continued the approval of the agreement and
requested staff to further review this item with the Parks, Recreation,
PREY Special Meeting -Minutes
July 30, 2007
13B-8
Education and Youth Committee (PREY) and the Board of Recreation and
Parks.
2. COMMITTEE 8~ PUBLIC COMMENTS
Claudia Alvarez:
o Was Toros cancellation discussed with COFU or PREY?
^ Response: Yes, Toros cancellation was discussed with COFU,
but not with- PREY.
o Why were we releasing the RFP if organizations that do not have
501(c)(3) can not qualify?
^ It was decided that the agreement needed to be with a soccer
organization that is anon-profit and not a business.
o Was Toros status ever discussed with COFU or other organizations?
^ Response: Yes:
o Out of the nine soccer organizations, how many have a 501(c)(3) non-
profit status?
^ Response: AYSO, Boys Scouts and ConsquistAmerica have
501(c)(3) non-profit status. Others indicate they will be obtaining
or are working on obtaining the 501 (c)(3) status.
o Who came up with the selection criteria? It wasn't COFU, the Board of
Recreation and Parks or PREY.
^ Response: The selection criteria is typical under most Request
for Proposals; which is Experience, Sustainability and
Performance.
o Who came up with the age group?
^ Response: The RFP did not provide an age group, but only
indicated the program is for SA Youth. The organizations
proposal identified the age group.
Rick Niedermayer (AYSO):
o The RFP was not on the May 23~d agenda, but the minutes indicate the
item was discussed.
o Has concerns about the RFP proposal, there are nine organizations
with 6,000 players. Each organization provides a unique program to
the community and all provide some type of player development
program. The player development program failed because it was
opened to a selected few.
o ConquistAmerica only has 55 players and only provides soccer
opportunity to boys, not girls.
• Glen Stroud:
o Member of COFU and past member of the Board of Recreation and
Parks and the Stadium Blue Ribbon Committee.
o ConquistAmerica Program only selects a competitive few that go onto
college. They need to serve all the kids.
PREY Special Meeting -Minutes 3 July 30, 2007
13B-9
o SA College has an excellent program they need to focus on sending
kids to SA College instead of the high universities.
o The $25,000 marketing payment to the city, how long is it for?
o Who provides the equipment storage at the stadium?
o They need to serve S.A. residents.
o Can the stadium be used for practices or do they have to go to other
fields?
o The city's reservation team meets weekly. COFU meets monthly and
makes recommendations to the city on facility use.
• Julie Stroud:
o The Board of Recreation and Parks representative at COFU only
indicated the RFP was mentioned at COFU.
o She was concerned that ConsquistAmerica's program only represents
boys not girls.
o The program needs to serve younger children.
o ConquistAmerica is strong on the educational component, not the
recreational component.
o ConquistAmerica only serves 55 kids; they need to serve more kids.
o Are the practices on Tuesday and Thursday going to be at Godinez
High School and. the Saturday and Sunday games at the Stadium?
Vince Sarmiento:
o Expressed appreciation for everyone's involvement in this matter. Now
there's some structure to identify and serve Santa Ana kids. With the
completion of the synthetic turf fields we are at the stage to allocate
fields.
o Conquest America has a proven program to serve kids in education
and athletics. We need to serve both sexes.
o This subcommittee needs to provide direction and analyze if this is a
fair process.
o Do we want to revisit the process since 2/3 of the nine organizations
were ineligible or limit the term of the agreement to one year?
^ Response: We should probably revisit the process, but not limit the
term.
Claudia Alvarez:
o Will not support the one year term of the agreement.
o Concern of the potential conflict that exist with one of the council
members and the company.
o Feels the process was not fair and the public was not aware this item
was going to be discussed at COFU and Board meetings.
o The synthetic turf project was approved with the understanding it will
serve more participants and not exclusive to one organization.
o If it is such a good program, why shouldn't we make it available for
free?
^ Response: It is free to the players.
PREY Special Meeting -Minutes 4 July 30, 2007
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• Sal Tinajero:
o Thanked everyone for attending the meeting.
o Recommended staff to re-open the process with the following
conditions:
^ Serve younger children
^ Serve both sexes
^ Organizations to obtain 501 (c)(3) non-profit status
^ Consider a lottery system to distribute field
• Claudia Alvarez:
o Consider recommending that COFU come up with the criteria with the
Board of Recreation and Parks.
• Vince Sarmiento:
o Does the organization need to be a legal body?
^ Response: City Attorney responded - "it's better if the organization
is a legal entity. The 501 (c)(3) non profit status provides another
oversight other than the city."
• Rick Niedermayer:
o The park policy procedure is used for all the parks, but not used for the
stadium. Why is the stadium treated differently?
o ConsquistAmerica has a great program that needs to be presented to
the other leagues.
Claudia Alvarez:
o RECOMMENDED ACTION:
1) Take the program back to COFU to discuss if:
a. Should the city consider a player development
program?
b. If so, should the program be at the stadium?
c. Do they agree with the criteria?
2) Take COFU's recommendation to the Board of Recreation
and Parks to consider and formulate a
position/recommendation.
3) Take COFU and the Board of Recreation and Parks
recommendations to PREY for review and recommendation
to City Council.
PREY Special Meeting -Minutes 5 July 30, 2007
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3. NEXT MEETING:
• To be determined.
4. ADJOURNMENT:
• Meeting adjourned at 7:23 p.m.
~.
Gerardo Mouet
Executive Directo
Parks, Recreation and Community Services Agency
PREY Special Meeting -Minutes 6 July 30, 2007
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SANTA ANA CITY COUNCIL COMMITTEE
PUBLIC SAFETY
Minutes of Meeting
July 31, 2007
CALL TO ORDER
The meeting was convened at 5:40 p.m. at City Hall, 20 Civic Center Plaza, Stn
Floor, Santa Ana, California.
ATTENDANCE
Council members present: Claudia Alvarez and David Benavides.
Council member Sal Tinajero absent.
Staff present: Assistant City Attorney Paula Coleman, Police Chief Paul Walters,
Fire Marshal Lori Smith, Police Deputy Chief Pete Jensen, Police Deputy
Director Mike Lewellen, Community Preservation Manager Bruce Dunams, Sr.
Community Preservation Inspector Alvaro Nunez, Police Training Commander
John Gableman, Sgt. Javier Esparza, Officer Tom Serafin, Asst. to the City
Manager Mark Lawrence, and Recording Secretary Janet Chop.
Public present: Doug Irvine, OC Register
SUMMARY OF DISCUSSIONS
APPROVAL OF MINUTES
Approved Minutes of the June 26, 2007 meeting with an addition to Item 3
to include the two specific sites of the 800 block of South Townsend and
the 1000 block of East Bishop in the expanded areas of the original Weed
and Seed sites.
2. SANTA ANA POLICE ATHLETICS AND ACTIVITIES LEAGUE (SAPAAL)
Chief Walters introduced Officer Tom Serafin who is responsible for the
new SAPAAL Program. Officer Serafin gave a power point presentation
on the new program, which is a youth crime prevention program operating
at the McFadden Library Learning Center. There are currently 45
children, age 7 to 12, participating in all types of activities such as sports,
cooking, crafts, tutoring, etc. The purpose of the program is to encourage
youths to stay in school, resist the temptation to join gangs, and to combat
violence. It is believed that -youth who are involved in supervised
extracurricular activities are significantly less likely to participate in high-
risk illegal behavior. Commander Gabelman and Sergeant Esparza
reinforced the benefits of the program.
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The Committee members inquired as to using other centers in the City for
the program. The cost and hiring of additional part time staff will be
provided to the committee at the next meeting. Chief Walters said that
private funding will be sought to support the program.
3. USE OF CAMERAS ON WATER TOWERS FOR ENFORCEMENT
Deputy Chief Pete Jensen reviewed the infrastructure hardening project
that began in 2004 that involved securing critical well and tank sites
throughout the City. Due to heightened priorities to protect our critical
infrastructure from acts of terrorism, the Water Resources Division
identified gaps in the overall security of the City's water supply.
Improvements were made at the six critical sites using funding from the
federal Urban Areas Security Initiative (UASI) grant. Cameras were
installed at some sites. When cameras detect motion or a lock is
tampered with, an alarm is immediately sent to the Control Center. The
monitoring employee. is able to then view and record whatever action is
taking place at the site. In case the City power supply is interrupted, a
back-up portable generator was also purchased using UASI grant funds.
4. AFTER-ACTION REPORT ON ILLEGAL FIREWORKS
Fire Marshal Lori Smith reviewed any structural fires during the 4th of July
holiday. Dep. Director Lewellen gave a report regarding the handling of
illegal fireworks complaints and that this year they all came directly to the
Police Department rather than the Fire Department. Illegal fireworks
enforcement focused more on confiscating them when encountered rather
than making arrests as in years past. This was a better use of manpower
and was a more effective way to get as many illegal fireworks off the
streets as possible. He also reviewed the educational campaigns and
media coverage used by the Police and Fire Departments.
5. STOLEN SHOPPING CARTS ENFORCEMENT
Deputy Chief Jensen reviewed the shopping cart enforcement procedure
and the enforcement that has been occurring in the Downtown and Civic
Center areas. Bruce Dunams reviewed what Code Enforcement is doing
to assist the contractor for shopping cart retrieval. He said that
abandoned shopping carts that need to be picked up can be reported to
714-667-2780. Stores can be cited if they do not meet criteria for
prevention of theft of shopping carts, and he felt strides are being made to
eliminate the problem.
6. ACQUISITION AND REHABILITATION OF 1002 N. FRENCH
This item was continued until the next Public Safety Committee meeting.
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7. CRIME TRENDS
Deputy Director Lewellen reviewed the Part One crime comparing the
years 2005 and 2006, which showed a 12.55% decrease, and also a
comparison of the first six months of 2006 to the first six months of 2007.
Part One crime includes homicide, rape, assaults, robbery, burglary,
larceny-theft, and auto theft. Since January of this year, this dramatic
drop in the crime rate has continued with a 7.65% decrease through June
2007.
Committee member Alvarez requested a report for the first six months of
2005 also, in order to show athree-year comparison. Deputy Director
Lewellen will provide the report to the Committee members.
8. POLICE AND FIRE DEPARTMENTS ASSESSMENT NEEDS
There was nothing new to report on the assessment needs at this time.
9. PUBLIC COMMENTS
There were no public comments.
10. COMMITTEE MEMBER COMMENTS:
There were no additional Committee Member comments.
11. ITEMS FOR NEXT MEETING
A. Top 10 Problem Locations in Each Policing District
(includes Continued Item Concerning 1002 N. French)
B. Graffiti Enforcement Update
C. Update on 800 block of South Townsend and the 1000 block of
East Bishop
D. Fireworks Enforcement Comparison between Garden Grove and
Santa Ana
E. Profile of Homicide Victims for 2007
F. Proposed Massage Parlor Ordinance
G. Expand SAPAAL to Other Community Centers
H. Police and Fire Departments Assessment Needs
12. NEXT MEETING DATE: August 28, 2007, 5:30 p.m.
ADJOUR((wwNMENT: 7:20 P.M.
li~~~~
PAUL M. WALTERS
Chief of Police
jc
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