HomeMy WebLinkAbout22A - COMPACT PICKUP TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 1, 2007
TITLE:
CONTRACT AWARD FOR
COMPACT PICKUP TRUCKS
(SPEC. NO. 07-076)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Lake Chevrolet for the purchase of 17 compact pickup
trucks in the amount not to exceed $346,787.
DISCUSSION
The Finance and Management Services Agency (FMSA) Fleet Division's
Equipment Replacement Program is in the City's annual budget, and
identifies vehicles scheduled for replacement as well as identifies
additions to the City fleet. For Fiscal Year 2007-2008, 14 trucks have
been identified for replacement and three trucks have been approved as
additions. Funding is monitored through a depreciation schedule
established with each department. Additionally, vehicle acquisitions are
reviewed in accordance with the City's Hybrid and Alternative Fuel Vehicle
Acquisition Policy. Currently, hybrid vehicles are not available in the
pickup category.
Compact pickup trucks are used by many agencies, including Fire Inspectors,
Treasury and Customer Service meter readers, and park maintenance crews.
Police Department Non-patrol Division also uses pickup trucks in the sub-
stations and Crime Prevention Division. The Public Works Agency is
replacing five pickup trucks currently in use in the Construction, Design
Engineering, Transportation, and Project Management divisions. The three
new pickup trucks are for use in Water Utility, Water Administration and
Engineering, and Street Trees divisions.
The notice inviting bids was advertised on August 24, 2007, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
10 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
5 Bids received
1 Bid received from a Santa Ana vendor.
22A-1
Contract Award for Compact Pickup Trucks
October 1, 2007
Page 2
Bids were received, opened on September 11, 2007, and evaluated
(Exhibit 1). The bid received from Lake Chevrolet is responsive to the
specification and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement account (no. 76-145-6641)
for $283,530.88; Water Utility Water Production & Supply account (no. 64-
574-6641) for $20,641.80; Water Admin & Engineering account (no. 64-579-
6641) for $23,471.32; and Sanitation Fund Public Works Street Trees account
(no. 68-637-6641) for $19,143.
;a
~C(-James ~. oss
Executi e Director
Public oaks Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
~L~ancisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ~~
a
JGR/KM/07-076.9:uc
22A-2
ABSTRACT OF BIDS
CONTRACT AWARD COMPACK PICKUP TRUCKS
(SPEC. 07-076)
VENDOR
LOCATION
TERMS
17 P/U TRUCKS
TOTAL QTE
SALES TAX 7.75%
TIRE FEE
SUB-TOTAL
1% SA VENDOR DISC.
GRAND TOTAL
DELIVERY
VEHICLE
LAKE CHEVROLET CLIPPINGER WONDRIES GUARANTY GEORGE
CHEVROLET FLEET GROUP CHEVROLET CHEVROLET
LAKE ELSINORE W.COVINA ALHAMBRA SANTA ANA BELLFLOWER
NET 30 DAYS NET 30 DAYS NET 30 DAYS NET 30 DAYS NET 30 DAYS
$ 321,706.00 $ 324,725.00 $ 324,644.00 $ 329,844.06 $ 335,151.39
$ 24,932.22 $ 25,166.19 $ 25,159.9 $ 2,562.92 $ 25,974.24
$ 148.75 INCL $ 148.75 $ 148.75 $ 148.75
$ 346,786.97 $349,891.19 $ 349,952.66 $ 355,555.73 $ 361,274.38
($3,555.56)
$ 346,786.97 $349,891.19 $349,952.66 $ 352,000.17 $ 361,274.38
90-110 110 60-90 60 TO 90 90-120
DAYS DAYS DAYS DAYS DAYS
CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET
2008 2008 2008 2008 2008
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
LAKE CHERVOLET
TOTAL AWARD $ 346,787
Exhibit 1.
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