HomeMy WebLinkAbout25D - TRAFFIC COUNTING SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER O1, 2007
TITLE:
AGREEMENTS FOR ANNUAL
CONTRACT FOR TRAFFIC COUNTING
SERVICES PROJECT (PROJECT NO.
5512,)
ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute agreements with National Data &
Surveying Services and Transportation Studies, Inc. to provide traffic
counting services, each for an amount not to exceed $50,000, with an
option to extend the agreements for one additional year.
DISCUSSION
The City contracts for annual traffic counting services to conduct
counts for neighborhood studies, the bi-annual citywide traffic volume
study, and the annual traffic signal and left-turn priority studies.
These contracts also include data collection and speed surveys in
support of the speed hump program.
A Request for Proposals (RFP) for annual traffic counting services was
mailed on Monday June 18, 2007 to seven qualified consulting firms. One
of the firms was based in Santa Ana. Only two of the seven consultants
submitted proposals. The proposals received are from qualified
consultants with extensive work experience in Santa Ana.
The proposals were reviewed by a four-member committee comprised of
Public Works Agency staff. The ratings were based on experience,
qualifications, project understanding, scheduling, past performance, and
the overall proposal. Once rated, the sealed bids of the two firms were
opened.
To compare the fees of the firms, the RFP required each firm to submit
their proposed costs for a particular scenario of work specified in the
RFP, based on their fee schedules for services. The costs for the
25D-1
Agreements for Annual Contract for Traffic
Counting Services Project (Project No. 5512)
October O1, 2007
Page 2
scenario were for comparison purposes only and not related to the
contract amount.
The proposal scores and total costs for the scenario are:
FIRM
1. National Data & Surveying
Services
90 $ 40,944
2. Transportation Studies, Inc. 75 $ 46,700
Due to the limited number of proposals received, the rating and/or cost,
and staff familiarity with the above two firms, it is recommended that
National Data & Surveying Services and Transportation Studies, Inc., be
retained for an amount not to exceed $50,000 each for annual traffic
data collection services.
The consultants will be paid only for the services performed as
requested by staff and in accordance with the rates submitted in the
proposal. The contracts will include an option to extend the agreements
for one additional year.
RNVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total cost of each agreement is not to exceed $50,000 per year.
Funds in the amount of $100,000 are available in the Select Street
Construction fund (account no. 33-631-6631, 48-631-6631, 34-631-6631 and
49-631-6631).
~~
~s G. Ross
cutive Director
lic Works Agency
AVERAGE SCENARIO
SCORE COST
APPROVED AS TO FUNDS AND ACCOUNTS:
~~~ C~~ -
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25D-2