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Home My WebLink About06/06/07CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PARK, RECREATION, EDUCATION AND YOUTH REGULAR MEETING June 6, 2007 MINUTES CALLED TO ORDER The meeting convened at 5:40 p.m. in the City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Council members present: Michelle Martinez (Chairperson), Vince Sarmiento Absent: Sal Tinajero Staff present: Gerardo Mouet, Exec. Director PRCSA; Ben Kaufman, City Attorney; Ron Ono, Admin. Services Manager; Jenny Rios, Recreation Superintendent; Alma Flores, Sr. Management Asst. Public present: Glen Stroud; Julie Stroud; Lizann Martinez 1. APPROVAL OF MINUTES Minutes of March 23, 2007 and April 20, 2007 approved as presented. 2. YOUTH MASTER PLAN A draft resolution to develop a Youth Master Plan for the City of Santa Ana was presented by staff. The resolution is scheduled for City Council approval on July 2007. The master plan will be implemented in phases. Phase I will focus on organized sports activity as a means to address obesity, gang activity, crime, juvenile delinquency prevention. Staff will work through the Youth Commission and the community with input from EPIC, Human Relations Commission and the Planning Commission to develop the master plan. • Phase II will include an audit of the athletic fields available in the City. This component and need for additional improvements can be addressed in the General Plan. PREY Council Committee -Minutes 1 June 6, 2007 Recommended Action: o Change title to "Youth and Family Master Plan". o Work with the community to identify the process to develop the master plan and phases in the master plan. o Establish a Blue Ribbon Committee to provide input for the process. o The Youth Master Plan should be a fluid and working document. o The plan should address sports and other passive type activities. o Resolution needs to be wordsmith to include process, community input and report back to the next PREY Committee. Public Comments: o Place the process on the WEB site. o Need to include the west portion of Santa Ana and the Garden Grove Unified School District. o Organized sports already exists in Santa Ana, the plan should include Art Programs as a passive alternative for youth. 3. YOUTH IN LOCAL GOVERNMENT UPDATE • A draft schedule of the Youth in Local Government Initiative was presented b~r staff. The proposed plan will request the school district to identify (30) 8t grade high school students to participate in the pilot program. Orientation of the 30 students and participation from all City departments will take place on September 15, 2007. The primary goal will be to enhance Civic Awareness for youth. The students will hold a mock City Council meeting that will be witnessed by 150 students in the audience. • Recommended Action: o Participating students must be a cross section of all the high schools. o District should assist in tracking the progress of the students. o Check into the Costa Mesa model. • Public Comments: o Difficulty will be for the school district to identify the students to participate in the program. 4. STADIUM UPDATE • Stadium Improvements o A list of stadium projects that were recently completed, schedule of future projects and budget amount was presented by staff. Projects included Synthetic Turf Installation, Restroom/electrical room renovation, purchase of Protective Covering, new Scoreboard, new Marquee, Press Box HVAC System and Press Box Window replacement. Improvements were funded through State Grants, Metropolitan Water District, Park Acquisition and Development Funds and Cell Tower Revenue. PREY Council Committee -Minutes 2 June 6, 2007 Events at the Stadium o A list of events scheduled for Summer 2007 was presented by staff. Events included Mother's Day Mariachi Festival, SA College Graduation Ceremonies, SAUSD High School Graduation Ceremonies, SA College Football Scrimmage and SA College/High School Football Games. Scoreboard and Marquee Advertisement o Staff presented the process and funding for the new scoreboard and marquee. The scoreboard installation is completed and marketing for advertising on the scoreboard is being done by Daktronics Inc. Daktronics indicated they contacted a number of businesses and are having difficulty in obtaining sponsorship for the scoreboard. The City's ordinance does not allow advertising on the marquee; however the added exposure that marquee advertising provides would be a major incentive for potential Stadium sponsors. 5. JOINT USE UPDATE • Staff updated the council committee on the joint use activity and the agenda for the next Technical Advisory Committee. The Technical Advisory Committee meets every month to discuss and clarify issues related to the joint use programs and schedule for the use of the sports fields, sports court, gymnasium, performing arts facility and other school facilities. • Recommend Action: o Identify cost related to adding additional schools to the joint use agreement with the district. • Public Comments: o Concern that the City should not be giving money to the school district to add additional joint use sites to the agreement. 6. UPCOMING COUNCIL ACTIONS UPDATE S.A. Stadium Youth Soccer Player Development Program o The City released the attached Request for Proposal to retain an organization to offer a Youth Soccer Player Development Program at the Stadium. The non-profit organization should offer the soccer program free to youth, and include an academic and scholarship program to the participant. The City received three proposals. An evaluation committee will be formed to review and rate the proposals. Landscape Maintenance Contract Proposal o The existing landscape maintenance contract will expire in June 2007. A new landscape maintenance specification was released for bids, indicating the City will be divided into four districts and contracts will be awarded for two of the districts. This plan will provide competition and improved maintenance to 18 park sites. PREY Council Committee _ Minutes 3 June 6, 2007 • Civic Center Signage Proposal o The County of Orange will be presenting a signage plan to the City Council for improvement of the directional, informational, building, pedestrian and vehicular signage in the Civic Center. The signage proposal will be implemented in phases. 7. PUBLIC COMMENTS • The Council Committee was informed by the public that July is Parks and Recreation month, and it was requested that Council announce this at the next Council meeting. 8. COMMITTEE MEMBERS COMMENTS • None 9. ITEMS FOR FUTURE MEETINGS: • None 10. NEXT MEETING: To be determined Meeting adjourned at 6:53 p.m. Gerardo Mouet ~ Executive Director ~~" Parks, Recreation and Community Services Agency PREY Council Committee -Minutes 4 June 6, 2007