HomeMy WebLinkAbout22F - REPROGRAPHICS SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 5, 2007
TITLE:
CONTRACTS RENEWAL FOR
REPROGRAPHICS SERVICES
(SPEC. NO. 05-091)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contracts for reprographics services for a one-year period in a
total annual aggregate amount not to exceed $65,000 with:
Vendor:
American Reprographics Co
d/b/a Consolidated Reprographics
Bodourian Inc. d/b/a Color Copy Center
FedEx Kinko's Office and Print Services, Inc.
OCB Reprographics
SABP Reprographics
DISCUSSION
Various agencies utilize reprographic services in the course of routine
business. Public Works requires reproduction of engineering drawings sized
up to 36" X 48", as well as detailed project information released for bid.
Architectural plans are microfilmed onto 35mm film and are also printed.
Planning and Building laminates city maps and Community Development mounts
pictures and drawings for presentation. The Library, Personnel Services
and the Police Department utilize reprographic services for training
materials and brochures with color photos and spiral bookbinding. In
addition, personnel records are scanned onto CD's for archiving. These
specialized services are not available in-house because of the size of some
original documents, the process of record archiving and/or specialized
print processes required.
22F-1
Contracts Renewal for Reprographics Services
November 5, 2007
Page 2
On October 3, 2005, the City Council awarded contracts for a one-year
period with provision for two, one-year renewals. All five vendors held
their pricing for the first renewal in 2006. However, the vendors are
requesting a five to eight percent increase for this second renewal, due to
paper mill and gasoline price increases. Staff verified the price increase
is consistent with the market. All of the vendors have performed
satisfactorily during the past contract period and staff recommends the
final renewal of the contracts.
FISCAL IMPACT
Funds are available in the various departmental Other Contractual Services
accounts (object code 6291). The amounts of the contracts are estimated,
as the actual expenditures will depend upon the requirements throughout the
annual period.
~ ~g~ ~ r , _ ..~
Francisco Gutierrez
~ Executive Director ~'`'~
Finance and Management Services Agency
FG/KM/05-091R2.2:uc
22F-2