HomeMy WebLinkAbout22G - OEM PARTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 5, 2007
TITLE:
CONTRACTS AWARD FOR
OEM VEHICLE PARTS AND REPAIRS
(SPEC. NO. 07-087)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for OEM vehicle parts and repairs for a one-year period,
with provision for two, one-year renewals, in the annual aggregate amount
not to exceed $200,000 with the following vendors:
Power Chevrolet Irvine
Showcase Chevrolet
McCoy Motor Co. inc. d/b/a Mills Ford
Power Ford Tustin
Villa Ford
DISCUSSION
The Finance and Management Services Agency (FMSA) Fleet Maintenance
Division is responsible for the maintenance and repair of over 600 City
vehicles, including 110 patrol sedans. In some cases, it is necessary to
utilize Original Equipment Manufacturer (OEM) parts to stay within
warranty. Fleet maintains an inventory of 1300 stock items, some of which
are OEM parts; parts not stocked are purchased on an as-needed basis. Fleet
maintains contracts with multiple auto parts vendors for non-OEM parts.
This contract is for OEM parts and repairs with Chevrolet and Ford
certified shops, in order to maintain warranty coverage.
The notice invitin
were solicited. A
follows:
18
1
8
g bids was advertised on September 27, 2007, and bids
summary of the bid invitations and bids received is as
Invitations For Bid mailed
Invitation For Bid mailed to a Santa Ana vendor
Bids received
22G-1
Contracts Award for OEM Vehicle Parts & Repairs
November 5, 2007
Page 2
Bids were received, opened on October 11, 2007, and evaluated (Exhibit 1).
The bids were evaluated on the ability to deliver parts within two hours
(necessary in some cases), as well as pricing. The bids from the
recommended vendors are responsive to the specifications and meet the
City's requirements. Contact was made with the Santa Ana Chevrolet dealer
to verify the invitation to bid was received and to provide an opportunity
to answer any questions. The vendor elected not to submit a bid. Staff
recommends awarding contracts to both Chevrolet and Ford vendors to provide
service as required. The aggregate annual amount is based upon past usage
and staff projections for the next contract period.
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operation account
(no. 75-111-6391).
c~jr Francisco Gutierrez p(
Executive Director
Finance and Management Services Agency
FG/KM/07-087.2:uc
22G-2
ABSTRACT OF BIDS
CONTRACT AWARD
OEM VEHICLE PARTS AND REPAIRS
(SPEC. 07-087)
DRAFT $$2
VENDOR - CHEVROLET
LOCATION
TERMS
SHOP LABOR RATE / PER HR
BILLED INCREAMENTS/ HR
OEM PARTS
DEALERS COST + ~ MARKUP
MILES ONE WAY
VENDOR - FORD
LOCATION
TERMS
SHOP LABOR RATE / PER HR
BILLED INCREAMENTS/ HR
OEM PARTS
DEALERS COST + ~ MARKUP
MILES ONE WAY
SUMMARY OF BID AWARD: CHEVROLET DEALERS:
FORD DEALERS:
SHOWCASE POWER WONDRIES
CHEVROLET CHEVROLET CHEVROLET
WESTMINSTER IRVINE ALHAMBRA
NET 30 NET 30 NET 30
$ 86.85 $ 91.00 $ 75.00
1/10 / HR 1/10 / HR 1/10 / HR
15~ 205 15~
10.47 MI 15 MI 35 MI
POWER FORD
TUSTIN MILLS
FORD VILLA FORD
TUSTIN ANAHEIM ORANGE
NET 30 NET 30 NET 30
$ 85.00 $ 65.00 $ 79.50
1/10 / HR 1/10 / HR 1/10 / HR
8~ 20~ 6~
4.7 MI 9.2 MI 10 MI
TUTTLE BOB WONDRIES
cLZCx FORD FORD
IRVINE ALHAMBRA
NET 30 NET 30
$ 98.00 $ 75.00
30 MINUTES 1/10 / HR
25~ 15~
15 MI 35 MI
SHOWCASE CHEVROLET
POWER CHEVROLET
POWER FORD - TUSTIN
MILLS FORD
VILLA FORD
Exhibit 1.
22G-3
22G-4