HomeMy WebLinkAbout22B - LIBRARYREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 7, 2008
TITLE:
CONTRACT RENEWAL FOR LIBRARY
CATALOGING AND PURCHASE OF
BOOKS AND MATERIALS
(SPEC. NO. 6-167)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contracts for library cataloging and purchase of books and
materials for a one-year period in the annual amounts as follows:
Vendor:
Location:
Amount:
Brodart Co.
Ingram Library
Services, Inc.
DISCUSSION
Williamsport, PA
La Vergne, TN
$ 540,000
$ 40,000
The Library provides adult and youth programs to 134,000 patrons annually.
Approximately 40,000 books and materials are purchased yearly including a
Spanish concentration of 25 percent. All books and AV materials purchased
are cataloged into the Library database and prepped with bar codes and
covers prior to placement on the shelves.
In November 2006, staff received and evaluated proposals for cataloguing
services. Subsequently, on January 2, 2007, the City Council awarded
contracts for a one-year period with provision for four, one-year renewals
to Brodart Co. and Ingram Library Services, Inc. Both vendors have
performed satisfactorily during the previous contract period and staff
recommends the first renewal of the contracts.
FISCAL IMPACT
Funds are available in the Library's Technology & Support Services
Operating Materials & Supplies Other Contractual Services accounts (nos.
11-216-6391 and 11-216-6291); Adult & Youth Services Books Records Video
accounts (nos. 11-212-6651 and 11-213-6651); Adult & Youth Services
Operating Materials & Supplies accounts (nos. 11-212-6391 and 11-213-6391);
and the Library Grant Fund account (no. 152-222-6651).
22B-1
Contract Renewal for Library Cataloging
January 7, 2008
Page 2
APPROVED AS TO FUND AND ACCOUNTS:
Ro` is and Francisco Gutierrez
Library Director Executive Director
Finance & Mgmt. Services Agency l-
a
BP
22B-2