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HomeMy WebLinkAbout13A - COUNC CMTE RPTSMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH NOVEMBER 7, 2007 CALL TO ORDER The meeting convened at 5:30 p.m. in the City Hall; Room 831, 20 Civic Center Plaza, Santa Ana, California.- - ATTENDANCE Council members Present Michele Martinez (Chair); Vincent Sarmiento' Councilmember(s) Sal Tinajero Absent: Staff Present: Cathy Standiford, Assistant City Manager; Gerardo Mouet, Executive Director; Jose Sandoval, Assistant City Attorney; Ron Ono, Administrative Services Manager; Alma Flores, Sr. Management Assistant; Thom Serafin, SAPD; John Gabelman, SAPD; Hiram Uribe, Graphic Designer Public Present None 1. APPROVAL OF MINUTES • Minutes of August 16, 2007 approved as presented Councilmember Martinez requested the Police Athletic League item be moved up on the agenda. 2. POLICE ATHLETIC AND ACTIVITIES LEAGUE (PAAL) Staff presented a power point report on the Police Athletic Program at McFadden Center. This program is focused on a Youth Crime Prevention, Sportsmanship (teamwork, discipline, ma#urity and good citizenship) and Trust and Understanding between youth and law enforcement. It is known that youth involved in extracurricular activities are less likely to participate in high-risk illegal behavior. The Santa Ana Police .Department, The Santa Ana Police Officers Association and Parks, Recreation and Community Services Agency worked cooperatively to form PAAL on June 18, 2007 at McFadden Center. The program provides educational opportunities, athletic programs and recreational activities. There are currently 175 participants registered in the program and a waiting list of 70 kids between the ages of 7 and 12 years old. Discussion ensued PREY Regular Meeting -MINUTES ~ A w _~ November 7, 2007 3. TRUST FOR PUBLIC LAND The Trust for Public Land Feasibility Study of the City of Santa Ana, dated September 2007, was shared with the committee. The study provided options to the City to generate funding to acquire and improve more open space for the community. The options indicated in the report included Parcel Tax, Sales and User Tax, General Obligation Bonds, Districts Financing Mechanisms and Special Districts. Trust for Public Land indicated they needed a commitment by the City before November 1. Councilmember Sarmiento indicated Councilman Tinajero wanted to be here for the discussion and requested a special meeting to address the Trust for Public Land item. RECOMMENDED ACTION: Continue the Trust for Public Land item for a Special meeting in two weeks. 4. ATHLETIC FIELD RESERVATION PROCESS Staff presented a report on the Athletic Field Reservation Process. The report indicates the City has 45 fields that are programmed for baseball, football and soccer. The fields were overused, creating dirt fields, and the increasing demands for fields create complaints from residents and users of poor field condition and unauthorized activities. A Committee on Field Usage (COFU) was established in 2002, for users to voice concerns and a process to appeal field distribution. In 2004, a Field Policies and Procedure was established and Player Rosters were made a requirement in 2005. In 2006 Parks, Recreation and Community Services Agency purchased the Class Reservation Program which records all reservation information. In addition, the Agency uses the GIS system to map and record player addresses. If the correct information is submitted, this will ensure neighborhood parks are used by neighborhood kids. The reservation process currently identifies 6,019 youth soccer players and 4,493 adult players that use our facilities. Of the 6,016 youth players; 4,815 are residents and 1,203 are non-residents. Of the 4,493 adult players; 3,743 are residents and 750 are non-residents. The fields are only used 24 hours per week to ensure green fields and all adult play is .only scheduled at Centennial Park. All neighborhood parks are used for youth sports and activities. We still need to refine the process, verify rosters and perform background checks on the coaches. As part of the Santa Anita Gang Injunction, the City has partnered with the Santa Anita Neighborhood Association and Cal South. Cal South requires background checks on the coaches, provides coaches training and issues card identification for every player. This partnership will further refine the process. PREY Regular Meeting -MINUTES November 7, 2007 ~ 3A-2 Council Committee members indicated we need a balance of usage by different types of sports, and need to communicate with the community on their interest. Discussion ensued. PREY Committee Members recommended the following: 1) Continue the requirement for residency rosters. 2) Review rules and policies to further define "Tournaments". 3) Establish whether leagues are profit versus non-profit. Provide lead time for all leagues to be non-profit (501 c3). 4) Sports program need diversity, but not at the expense of others. 5) Consider the options of city program versus league operated program. 6) Background checks are needed to ensure city is protected. 7) Sports program should also include an education component. 8) All activities should include a component to include parents to be involved. 5. PUBLIC COMMENTS -None at this time 6. COMMITTEE MEMBERS COMMENTS -None at this time 7. STAFF COMMENTS - None at this time ADJOURNED: 7:10 p.m. . ~ V"V Ron Ono Ad inistrative Services Manager, PRCSA PREY Regular Meeting -MINUTES 3 November 7, 2007 13A-3 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH NOVEMBER 21, 2007 CALL TO ORDER The meeting convened at 4:21 p.m. in the City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Councilmembers Present Michele Martinez (Chair); Sal Tinajero; Vincent Sarmiento Staff Present: Cathy Standiford, Assistant City Manager; Gerardo Mouet, Executive Director; Ron Ono, Administrative Services Manager; Alma Flores, Sr. Management Assistant Public Present Sandra Viera, Edward Cisneros, Doug Irving, Mariana Sanchez, Lupita Rincon, John Gabelman, Tom Serafin, Juan Mejia, Crispin Salgado and Leah Fraser-Ersoylu 1. LATINO HEALTH ACCESS TRUST FOR PUBLIC LAND SURVEY The Assistant City Manager provided background information concerning the request for the City of Santa Ana, the Santa Ana Unified School District and Latino Health Access to financially participate in an Open Space Survey preformed by the Trust for Public Land. The Survey is to obtain public comments related to open space issues in the City. The City's cost to participate in the Survey is approximately $5,000. Staff indicated a Public Safety poll was recently done by the Police Officers Association and the concern would be conflicting survey information, along with the current economic climate uncertainty. Latino Health Access staff indicated they need to move forward with the preliminary survey, even if the Santa Ana Unified School District and the City did not participate. The Santa Ana Unified School District has not formally indicated if they would financially participate in the survey. The PREY Committee will support the Survey under the condition Latino Health Access and the Trust for Public Land obtains the support from the Santa Ana Unified School District and Police Officers Association. ADJOURNED: 4:37 p.m. Ron Ono Ad nistrative Services Manager, PRCSA 13A-4 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH NOVEMBER 7, 2007 CALL TO ORDER The meeting convened at 5:30 p.m. in the City Hall, Room 831,20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Council members Present Councilmember(s) Absent: Staff Present: Michele Martinez (Chair); Vincent Sarmiento' Sal Tinajero Public Present Cathy Standiford, Assistant City Manager; Gerardo Mouet, Executive Director; Jose Sandoval, Assistant City Attorney; Ron Ono, Administrative Services Manager; Alma Flores, Sr. Management Assistant; Thorn Serafin, SAPO; John Gabelman, SAPO; Hiram Uribe, Graphic Designer None 1. APPROVAL OF MINUTES · Minutes of August 16, 2007 approved as presented Councilmember Martinez requested the Police Athletic League item be moved up on the agenda. 2. POLICE ATHLETIC AND ACTIVITIES LEAGUE (PAAL) Staff presented a power point report on the Police Athletic Program at McFadden Center. This program is focused on a Youth Crime Prevention, Sportsmanship (teamwork, discipline, maturity and good citizenship) and Trust and Understanding between youth and law enforcement. It is known that youth involved in extracurricular activities are less likely to participate in high-risk illegal behavior. The Santa Ana Police Department, The Santa Ana Police Officers Association and Parks, Recreation and Community Services Agency worked cooperatively to form PAAL on June 18,2007 at McFadden Center. The program provides educational opportunities, athletic programs and recreational activities. There are currently 175 participants registered in the program and a waiting list of 70 kids between the ages of 7 and 12 years old. Discussion ensued. PREY Regular Meeting - MINUTES November 7, 2007 13A-5 3. TRUST FOR PUBLIC LAND The Trust for Public Land Feasibility Study of the City of Santa Ana, dated September 2007, was shared with the committee. The study provided options to the City to generate funding to acquire and improve more open space for the community. The options indicated in the report included Parcel Tax, Sales and User Tax, General Obligation Bonds, Districts Financing Mechanisms and Special Districts. Trust for Public Land indicated they needed a commitment by the City before November 1. Councilmember Sarmiento indicated Councilman Tinajero wanted to be here for the discussion and requested a special meeting to address the Trust for Public Land item. RECOMMENDED ACTION: Continue the Trust for Public Land item for a Special meeting in two weeks. 4. ATHLETIC FIELD RESERVATION PROCESS Staff presented a report on the Athletic Field Reservation Process. The report indicates the City has 45 fields that are programmed for baseball, football and soccer. The fields were overused, creating dirt fields, and the increasing demands for fields create complaints from residents and users of poor field condition and unauthorized activities. A Committee on Field Usage (COFU) was established in 2002, for users to voice concerns and a process to appeal field distribution. In 2004, a Field Policies and Procedure was established and Player Rosters were made a requirement in 2005. In 2006 Parks, Recreation and Community Services Agency purchased the Class Reservation Program which records all reservation information. In addition, the Agency uses the GIS system to map and record player addresses. If the correct information is submitted, this will ensure neighborhood parks are used by neighborhood kids. The reservation process currently identifies 6,019 youth soccer players and 4,493 adult players that use our facilities. Of the 6,016 youth players; 4,815 are residents and 1,203 are non-residents. Of the 4,493 adult players; 3,743 are residents and 750 are non-residents. The fields are only used 24 hours per week to ensure green fields and all adult play is only scheduled at Centennial Park. All neighborhood parks are used for youth sports and activities. We still need to refine the process, verify rosters and perform background checks on the coaches. As part of the Santa Anita Gang Injunction, the City has partnered with the Santa Anita Neighborhood Association and Cal South. Cal South requires background checks on the coaches, provides coaches training and issues card identification for every player. This partnership will further refine the process. PREY Regular Meeting - MINUTES 2 November 7, 2007 13A-6 Council Committee members indicated we need a balance of usage by different types of sports, and need to communicate with the community on their interest. Discussion ensued. PREY Committee Members recommended the following: 1) Continue the requirement for residency rosters. 2) Review rules and policies to further define "Tournaments". 3) Establish whether leagues are profit versus non-profit. Provide lead time for all leagues to be non-profit (501 c3). 4) Sports program need diversity, but not at the expense of others. 5) Consider the options of city program versus league operated program. 6) Background checks are needed to ensure city is protected. 7) Sports program should also include an education component. 8) All activities should include a component to include parents to be involved. 5. PUBLIC COMMENTS - None at this time 6. COMMITTEE MEMBERS COMMENTS - None at this time 7. STAFF COMMENTS - None at this time ADJOURNED: 7:10 p.m. .00 Ron Ono Ad inistrative Services Manager, PRCSA PREY Regular Meeting - MINUTES 3 November 7,2007 13A-7