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Home My WebLink About25K - ENGINEERING SVCSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 04, 2008 TITLE: THIRD AMENDMENT TO AGREEMENT WITH ME TCALF & EDDY FOR ENGINEERING SERVICES CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15~ Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached third amendment to the agreement with Metcalf & Eddy, Inc. in the amount of $24,500 for a maximum contract amount not to exceed $229,813, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 4, 2005, City Council awarded a contract to Metcalf & Eddy, Inc. in the amount of $167,513 for design of the West Pump Station Facility Upgrades (Exhibit 1). The improvements will include a new pump building, new booster pumps, motors and appurtenances as well as all new electrical panels and equipment. This project is partially funded with the Federal Grant from the Environmental Protection Agency (EPA). The EPA requested a cultural resources assessment of the site prior to giving final approval. On June 5, 2006, City Council approved an amendment to the contract with Metcalf and Eddy in the amount of $12,000 to provide the study. This amendment also extended the term of the agreement until project completion, which is anticipated to be mid-to-late 2009. On May 21, 2007, City Council approved a second amendment to this agreement for a not to exceed amount of $25,800 for a total contract amount of $205,313. This second amendment was for additional services not included in the original scope of work, such as landscape and irrigation plans, schematic drawings, and well pump operations programming . This third amendment further revises the original scope of work to provide for additional geotechnical assessment and calculations, new architectural floor plan and building sections, as well as additional electrical and instrumentation related work. The cost of these revisions is $24,500 which results in a new total contract amount of $229,813. 25K-1 Third Amendment to Agreement - Engineering Services with Metcalf & Eddy February 4, 2008 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The Federal Grant provides funding for 55$ of the design and construction costs. The City will be responsible for the remaining 450. Funds are available in the Water Enterprise Capital Construction Fund taccount no. 66-579-6635. APPROVED AS TO FUNDS AND ACCOUNTS: P' \{~~ e s ~ ..cum ~ cutive Director lic Works Agency Francisco Gutierrez Executive Director Finance & Management Services Agency 25K-2 ~, _/ ~~ ` 22 ~~ C 5 GpR ~ 4 ~ SANTIAGO Q E042'rJOp J $MIr~ 22 ~ 9 ~ - w eirrri0 Q ~`~ ~ : ~ a ~ WESTMINSTER` ~ ~ ~ ~~ z N o a ~ u SEVENTEENT m ~ r~ ~, ~c w~wxcrw ^ ~ ~~ CIVIC CENTER u ^ ~~ ~ ~~O ~% rrrn ~P DR. ~ O~ ~ ~~~~ Q ~~0 ~ N~Do°oaoooo ~~ SANTA D a o0 a ~~ I~~'----~~~ 000 ~~ FIRST ~~~~ooo~Toou ~~ V ~LJ~~ 0 0 7~ ~ g g ~ 3 < ~ ~ ~~ w z McFADDEN = 00 moo ~ # ~ McFADOEN EOINGER ~ `L ~ ~ ~ r ^ p 3 0 eonr.+~um ~ 3 a O ~ EDINGERLL m ~ N __ - ~~_ 22 WESfMIN15fER AVE 0 ~ ~ N ~ Vf 3 15f 5f Z G ~[ 2 O Q( • ~ 6 0 3 PROJEC LOCATION ~ w z (WEST PUM STATION AND RESERVOIR MGFAOOEN AVE PROJECT LOCATION NOT TO SCALE EXHIBIT 1 SANTA ANA Title P W A City Council Agenda Date THIRD AMENDMENT TO AGREEMENT FOR PUBLIC WRNS OGENCY February 4, 2008 ENGINEERING SERVICES WITH METCALF AND EDDY i I~ JGp,T~oN A i r~O ~s~ I I ', THIRD AMENDMENT TO CONSULTANT AGREEMENT THIS THIRD AMENDMENT TO CONSULTANT AGREEMENT is entered into on February 4, 2008, by and between METCALF & EDDY, a Delaware corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). Recitals: A. The parties entered into Agreement A-2005-077, dated April 4, 2005, (hereinafter "said Agreement") by which Consultant has provided engineering services, including preparing plans, specifications and construction inspection services. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services and Compensation to provide for additional services in relation to the West Pump Station Upgrade. Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Consultant Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to provide that Consultant will perform additional engineering services to address the City's Plan Check Review for the West Pump Station Upgrade Project as follows: Task 1 -Electrical and Instrumentation Related Work. A. Consultant takes the following Exceptions to the Plan Check Review comments: 1. Consultant will not accommodate City's request for added above- grade pullboxes for ductbanks feeding well pumps. 2. Consultant will not modify the size or layout of the electrical room. 3. Consultant will not change its approach to showing wiring for Chlorine Building. B. Scope of Work 1. Change communications protocol design form Modbus to Devicenet 2. Implement the use of Unitronics V570 PLC 3. Relocate the transformer pad to a farther west location. The approval of this relocation will be subject to SCE recommendations. 4. Relocated electrical panel to allow addition of a new door and door switch. 5. Add a groundfault for incoming feeder 6. Address and incorporate all other review comments with plans and specifications. 25K-4 Task 2 -Structural and Architectural Related Work. There will be no exceptions taken for this portion of the work. The Scope of Work includes: 1. Provide a new architectural floor plan. 2. Provide a new architectural roof plan. 3. Provide a Building sections in two directions. 4. Revise plans to show relocation and changes to the doors as MCC/ pump room. 5. Reanalysis of the roof diaphragm. 6. Addition of firestops to the mansard roof framing. Task 3 -Soil Engineering Certificate Work. The Scope of Work includes: 1. Review foundation plans and notes to ensure compliance with project's geotechnical reports recommendations are incorporated in the design and construction. 2. Sign foundation drawings. 3. Provide a letter as Geotechnical Engineer of Record to document Consultant's review. Consultant may, on the written request of the Executive Director of Public Works, provide additional services related to the West Pump Station Upgrade Project. Section 3.a., COMPENSATION, shall be amended to increase total compensation by $10,500 for the Electrical and Instrumentation related work; $11,000 for Structural and Architectural related work; and $3,000 for the Soil Engineering Certification work set forth above. Additional services may be compensated in a maximum amount of $6,000.00. The total amount expended pursuant to said Agreement shall not exceed $229,813.00. 3. Except as herein amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Consultant Agreement on the date and year first written above. ATTEST: CITY OF SANTA ANA PATRICIA E. HEALY Clerk of the Council DAVID N. REAM City Manager 25K-5 APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney METCALF & EDDY ASHOK DHINGRA Senior Vice President 25K-6