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Home My WebLink About80A - JOINT-FOURTH ST IMPROVEMENTSREQUEST FOR COUNCIL/ AGENCY ACTION MEETING DATE: FEBRUARY 4, 2008 TITLE: APPROPRIATION ADJUSTMENT - CONTRACT AWARD FOR FOURTH STREET IMPROVEMENTS (PROJECT NO. 07-8053) _S~ CITY MANAGER EXECUTIVE I ECTOR CITY COUNCIL ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1st Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Approve an appropriation adjustment recognizing $300,000 from the Downtown Santa Ana Business Improvement District and appropriating the same. 2. Award a contract to Elite Bobcat Service, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $1,994,243.60 for construction of Fourth Street Improvements. 3. Approve a Funding Analysis with a total estimated construction cost of $2,492,800. 4. Authorize the City Manager and Clerk of attached Cooperative Agreement between the Community Redevelopment Agency Improvement Project (Phase II) in the to non-substantive changes approved by Attorney. COMMUNITY REDEVELOPMENT AGENCY ACTION the Council to execute the the City of Santa Ana and for the Fourth Street amount of $699,000, subject the City Manager and City Authorize the Executive Director and Agency Secretary to execute the attached Cooperative Agreement between the City of Santa Ana and the Community Redevelopment Agency for the Fourth Street Improvement Project (Phase II) in the amount of $699,000, subject to non- 80A-1 Fourth Street Improvements February 4, 2008 Page 2 substantive changes approved by the Executive Director and Agency General Counsel. DISCUSSION This project is a continuation of the streetscape beautification of Fourth Street that was completed in 2004. This project includes construction of street pavement, replacement of damaged concrete curbs, crosswalks, wheelchair ramps, and brick sidewalks on Fourth Street between Ross and Minter Streets (Exhibit 1). Once completed, these improvements will enhance the ride quality, surface drainage, and visual appearance of the street. To minimize disruption to the downtown merchants, construction will be performed in the evening. Additionally, daytime access to businesses, pedestrians, and parking will not be impaired. The Downtown Santa Ana Business Improvement District 2007 Budget adopted by the City Council on February 5, 2007, included the allocation of $300,000 towards Phase II of the Downtown Fourth Street streetscape Project. The Notice Inviting Bids was advertised on December 14 and 17, 2007, and bids were opened on January 10, 2008. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 20 Contractors requesting bidding documents: 27 Bids received: g Bids received from Santa Ana Contractors: 1 NAME OF BIDDER CITY BID AMOUNT 1. Elite Bobcat Service Corona $1,994,243.60 2. Shawnan Downey $2,266,968.00 3. Hillcrest Corona $2,275,525.00 4. All American Asphalt Corona $2,285,088.00 5. Sully Miller Anaheim $2,315,857.00 6. Excel Paving Long Beach $2,373,979.20 7. Alliance Streetworks Anaheim $2,378,367.00 8. Hardy & Harper Santa Ana $2,749,525.00 80A-2 Fourth Street Improvements February 4, 2008 Page 3 A total of eight bids were received and alI were responsive. The lowest bid was submitted by Elite Bobcat Service, for $1,994,243.60, which is above the Engineer's estimate of $1,932,700. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from further review. Categorical Exemption Environmental Review No. 2008-19 will be filed for this project. In addition, a Certification of Categorical Exclusion and Statutory Worksheet have been prepared in accordance with the National Environmental Policy Act. FISCAL IMPACT The funding analysis shows a total estimated construction cost of $2,492,800 for the project (Exhibit 2). Funds are available in the CDBG Fund (account no. 135-149-6631), the UDAG Repayment Fund, CDA (account no. 134-149-6631), the Merged Fund, Redevelopment (account no. 570-933-6631), and the Downtown Santa Ana Business Improvement District Fund (account no. 93-013-6631). /~ ,;~ APPROVED AS TO FUNDS AND ACCOUNTS: I lief G~ n r~-lJ~r ~i---~ Jamey G. Ros ~~ancisco Gutierrez ,r' ~ Executive Director Executive Director /"' Pudic Works Agency Finance & Mgmt. Services Agency Nancy T Edwards Assista Director Community Development Agency F:\RFCA'S\RFCA-Final\02 04 08 Award 07-8053.doc AG 80 WD 80A-3 ROSS ST ~t N.T.S_ BIRCH ST BROADWAY H W W H 2 F- O SYCAMORE ST MAIN ST BUSH ST SPURC~ON ST FRENCH ST MORTIMER ST MINTER ST PROJECT AREA EXHIBIT 1 SANTA ANA Pf"WA'~ A~ ~UARY 4, 2008 ~.,~ .~ ~ Tdle~ FOURTH STREET IMPROVEMENTS (PROJECT NUMBER 07-8053) 80A-4 FUNDING ANALYSIS PROJECT N0. 07-8053 FOURTH STREET IMPROVEMENTS Construction Contract Contract Administration Inspection and Testing Survey Staking Contingencies TOTAL ESTIMATED CONSTRUCTION COSTS Exhibit 2 $1,994,243 $64,133 $150,000 $85,000 $199, 424 $2,492,800 80A-5 FOURTH STREET IMPROVEMENT PROJECT (PHASE II) COOPERATIVE AGREEMENT THIS AGREEMENT is entered into this 4`h day of February, 2008, by and between the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, a public body corporate and politic (the "Agency"), and the CITY OF SANTA ANA, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (the "City"). WITNES SETH A. The Agency is undertaking certain activities necessary for the execution of the City of Santa Ana redevelopment projects (the "Projects") under the provisions of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) and pursuant to the redevelopment plans for the Projects. B. The Agency desires to contract with the City for the City to provide for the construction and rehabilitation of public improvements projects which, in this case, will consist of the street resurfacing and rehabilitation of Fourth Street (Phase II) Street Improvements (Project # 07-8053 and 08-8062). Such work will be referred to hereinafter as "Publicly Owned Improvements" in connection with the Agency's redevelopment activities. C. The Agency is willing in connection with the provision of such Publicly Owned Improvements by the City, to pay for a portion of the total rehabilitation costs of such Publicly Owned Improvements. D. The City has initially paid or will initially pay for said Publicly Owned Improvements on the condition that the Agency contribute to the costs of such rehabilitation work on the Publicly Owned Improvements. NOW, THEREFORE, the parties hereto do mutually agree as follows: SCOPE OF WORK The City will be contracting with the lowest and best bidder to perform Phase II of the Fourth Street Improvements pursuant to plans and specifications to be prepared by the City. The project includes construction of new raised planters, irrigation, landscaping, decorative lighting, pavement, replacement of damaged concrete crosswalks, wheelchair ramps, and brick sidewalks on Fourth Street between Ross and Minter Streets (the Publicly Owned Improvements). The Agency shall contribute to the rehabilitation of the Publicly Owned Improvements in an amount not to exceed Six Hundred Ninety Nine Thousand Dollars ($699,000.00), with the breakdown of project costs as shown in Exhibit A attached hereto and incorporated herein. 1 80A-6 2. COMPENSATION AND METHOD OF PAYMENT The Agency shall pay the City the actual cost incurred by the City for the Publicly Owned Improvement rehabilitation work set forth in Section 1. The amount to be paid by the Agency hereunder shall be paid in the same fiscal year as the year in which the debts are incurred by the City. LIABILITY AND INDEMNIFICATION In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it, or any of its officers, agents or employees bylaw for injury caused by negligent or wrongful act or omission occurring in the performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above-stated purpose each party indemnifies and holds harmless the other party for any loss, costs or expense that maybe imposed upon such other party solely by virtue of said Section 895.2. The provisions of Section 2778 of the California Civil Code are made apart hereof as if fully set forth herein. 4. EFFECTIVE DATE OF AGREEMENT This Agreement shall take effect from and after the date of adoption and approval by the City and the Agency pursuant to official action of the governing bodies thereof and shall be effective for a duration not to exceed the time necessary for the City to complete the work and for the Agency to pay the City in full. This Agreement shall apply to all activities carried out by the City as set forth in Section 1 hereto. 2 80A-7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Patricia E. Healy Clerk of the Council CITY OF SANTA ANA By David N. Ream City Manager ATTEST: Patricia E. Healy Secretary APPROVED AS TO FORM: Joseph W. Fletcher City Attorney/Agency General Counsel By: Lisa E. Storck Assistant City Attorney/Assistant Counsel 3 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA by Stephen G. Harding Executive Director 80A-8