HomeMy WebLinkAboutCA, STATE, TRANSPORTATION - 2008
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District Agreement No. 12-568
FES 5 2008
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A-2008-008
l2-0RA-55 PM 6.917.0
Widen On-ramps
At MacArthur Boulevard
l2208-0H2900
District Agreement No. 12-568
COOPERATIVE AGREEMENT
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This AGREEMENT entered into effective on It: b (i.-\ ~ [11. L , 200X' is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred
to herein as "STATE", and
CITY OF SANTA ANA
A charter city
and municipal corporation
of the State of California,
referred to here as "CITY"
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District Agreement No. 12-568
RECITALS
1. STATE and CITY, pursuant to Streets and Highways Code Sections 114 and 130, are
authorized to enter into a Cooperative Agreement for improvements to the State
Highway System (SHS) within CITY's jurisdiction.
2. CITY desires to widen the eastbound on-ramps to the northbound and southbound
freeway on Route 55 at MacArthur Boulevard, referred to herein as "PROJECT".
3. CITY is willing to fund one hundred percent (100%) of all capital outlay and support
costs, except for the costs of STATE's Independent Quality Assurance (IQA) of
PROJECT development and STATE's costs incurred as the California Environmental
Quality Act (CEQA) Responsible Agency in the review, comment and concurrence, if
appropriate, of the PROJECT environmental documentation prepared entirely by
CITY.
4. STATE's funds will not be used to finance any of the PROJECT capital and support
costs except as set forth in this Agreement.
5. The terms of this Agreement shall supersede any pnor Memorandum of
Understanding (MOU) or agreement relating to PROJECT.
6. PROJECT construction will be the subject of a separate future Agreement.
7. This Agreement will define the roles and responsibilities of the California
Environmental Quality Act (CEQA) Lead Agency and CEQA Responsible Agency
regarding environmental documentation, studies and reports necessary for compliance
with CEQA.
8. The parties now define below the terms and conditions under which PROJECT is to
be developed, designed, and financed.
SECTION I
CITY AGREES:
1. To fund one hundred percent (100%) of all PROJECT development costs, except for
costs of STATE's IQA, STATE's review, comment and concurrence, if appropriate,
of the PROJECT environmental documentation for CEQA.
2. All PROJECT work performed by CITY, or performed on CITY's behalf, shall be
performed in accordance with all State and Federal laws, regulations, policies,
procedures, and standards that STATE would normally follow. All such PROJECT
work shall be submitted to STATE for STATE's review, comment, and concurrence
at appropriate stages of development.
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District Agreement No. 12-568
3. All PROJECT work, except as set forth in this Agreement, is to be performed by
CITY. Should CITY request that STATE perform any portion of PROJECT work not
set forth in this Agreement, CITY shall first agree to reimburse STATE for such work
pursuant to an amendment to this Agreement or a separate executed agreement.
4. To have a combined Project Study Report (PSR)/Project Report (PR), which includes
the environmental documentation (ED), and detailed Plans, Specifications, and
Estimate (PS&E) prepared, at no cost to STATE, and to submit each to STATE for
STATE's review, comment and concurrence at appropriate stages of development.
The PSR/PR and the final PS&E for PROJECT shall be signed on behalf of CITY by
a Civil Engineer registered in the State of California. To provide, if needed,
landscape plans prepared and signed by a licensed California Landscape Architect.
5. To have all necessary Right of Way Maps and Documents used to acquire right of
way by CITY prepared by or under the direction of a person authorized to practice
land surveying in the State of California. Each Right of Way Map and Document
shall bear the appropriate professional seal, certificate number, expiration date of
registration certification and signature of the licensed person in Responsible Charge
of Work.
6. To permit STATE to monitor, participate, and oversee the selection of personnel who
will prepare the PSR/PR, conduct and prepare environmental documentation,
including the investigative studies and technical environmental reports, prepare the
PS&E, provide the right of way engineering services, and provide right of way
acquisition services for PROJECT. CITY agrees to consider any request by STATE
to discontinue the services of any personnel considered by STATE to be unqualified
on the basis of credentials, professional expertise, failure to perform, and/or other
pertinent criteria.
7. To submit to STATE for review and concurrence all Right of Way Engineering Land-
Net Maps and Right of Way Appraisal Maps, Records of Survey, and Right of Way
Record Maps in accordance with STATE's Right of Way Manual, Chapter 6, Right of
Way Engineering, STATE's Plans Preparation Manual, STATE's Surveys Manual,
applicable State laws, and other pertinent reference materials and examples as
provided by STATE.
8. Personnel who prepare the PS&E and environmental documentation, including
investigative studies and technical environmental reports, shall be made available to
STATE, at no cost to STATE, through completion of PROJECT construction to
discuss problems which may arise during PS&E, right of way acquisition,
construction and/or to make design revisions for contract change orders.
9. Personnel who prepare right of way maps, documents, and related materials shall be
made available to STATE, at no cost to STATE, during and after construction of
PROJECT until completion and acceptance by STATE of Right of Way Record
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District Agreement No. 12-568
Maps, Records of Survey, and title to any property intended to be transferred to
STATE.
10. To make written application to STATE for necessary encroachment permits
authorizing entry of CITY onto the SHS right of way to perform surveying and other
investigative activities required for preparation of the PSR/PR, environmental
documentation, and/or PS&E.
11. To identify and locate all utility facilities within the area of PROJECT as part of the
design responsibility for PROJECT. All utility facilities not relocated or removed in
advance of construction shall be identified on the PS&E for PROJECT.
12. If any existing utility facilities conflict with the construction of PROJECT or violate
STATE's encroachment policy, CITY shall make all necessary arrangements with the
owners of such facilities for their timely accommodation, protection, relocation, or
removal. The costs for PROJECT's positive identification and location, protection,
relocation, or removal of utility facilities whether inside or outside STATE's right of
way shall be determined in accordance with Federal and California laws and
regulations, and STATE's policies and procedures, standards, practices, and
applicable agreements including, but not limited to, Freeway Master Contracts.
13. To furnish evidence to STATE, in a form acceptable to STATE, that arrangements
have been made for the protection, relocation, or removal of all conflicting facilities
within the SHS right of way and that such work will be completed prior to the award
of the contract to construct PROJECT or as covered in the PS&E for said contract.
This evidence shall include a reference to all required SHS encroachment permits.
14. To acquire and furnish all right of way, if any, outside of the existing SHS right of
way and to perform all right of way activities, including all eminent domain activities,
if necessary, at no cost to STATE, and in accordance with procedures acceptable to
STATE. These activities shall comply with all applicable State and Federal laws and
regulations, subject to STATE's IQA to insure that the completed work is acceptable
for incorporation into the SHS right of way.
15. To utilize the services of a qualified public agency or a qualified consultant, as
determined by STATE's District Division Chief of Right of Way, in all matters
related to the acquisition of right of way in accordance with STATE's procedures as
published in STATE's current Right of Way Manual. Whenever personnel other than
personnel of a qualified public agency, or a qualified consultant, are utilized,
administration of the personnel contract shall be performed by a qualified Right of
Way person employed or retained by CITY.
16. To certify legal and physical control of right of way ready for construction and that
all right of way parcels were acquired in accordance with applicable State and Federal
laws and regulations, subject to review and concurrence by STATE prior to the
advertisement for bids for the contract to construct PROJECT.
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District Agreement No. 12-568
17. To deliver to STATE legal title to the right of way, including access rights, free and
clear of all encumbrances detrimental to STATE's present and future uses not later
than the date of acceptance by STATE of maintenance and operation of the SHS
facility. Acceptance of said title by STATE is subject to a review of a Policy of Title
Insurance in the name of the State of California to be provided and paid for by CITY.
18. To be responsible for, and to the STATE's satisfaction, the investigation of potential
hazardous material sites within and outside of the existing SHS right of way that
could impact PROJECT as part of performing any preliminary engineering work. If
CITY discovers hazardous material or contamination within the PROJECT study area
during said investigation, CITY shall immediately notify STATE.
19. If CITY desires to have STATE advertise, award, and administer the construction
contract for PROJECT, CITY shall provide STATE with acceptable plans prepared
by CITY or CITY's consultant on either 80 min/700mb CDs or DVDs 4.7 GB or 8.5
GB double capacity DVDs using Micro Station Version 08.05.02.47 .dgn files, One
copy of the data on CD/DVD including the Engineer's electronic signature and seal,
shall be provided to STATE upon completion of the final PROJECT PS&E.
STATE reserves the right to modify these CD/DVD requirements and STATE shall
provide CITY advance notice of any such modifications. Files may be submitted on
up to five (5) CDs or, iflarger, on DVDs. All submittal files shall be compressed and
shall be successfully run through AXIOM FILEFIXER software or EDG.
Reimbursement to STATE for costs incurred by STATE to advertise, award, and
administer the construction contract for PROJECT will be covered in the separate
Cooperative Agreement referred to in Article 19 of Section III of this Agreement.
20. CITY shall provide electronic "As-builts" within sixty (60) days of completion and
acceptance of the construction contract for PROJECT in the format stated above in
Article 22 of this Section 1.
21. All aerial photography and photogrammetric mapping shall conform to STATE's
current standards.
22. A copy of all original survey documents resulting from surveys performed for
PROJECT, including original field notes, adjustment calculations, final results, and
appropriate intermediate documents, shall be delivered to STATE and shall become
property of S TATE. For aerial mapping, all information and materials listed in the
document "Materials Needed to Review Consultant Photogrammetric Mapping" shall
be delivered to STATE and shall become property of STATE.
23. All original recorded land title documents created by PROJECT shall be delivered to
STATE and become property of STATE.
24. To submit to STATE a list of Caltrans horizontal and vertical control monuments
which will be used to control surveying activities for PROJECT.
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District Agreement No. 12-568
25. Since the PROJECT construction phase is subject of a future agreement, CITY in
administering and contracting to perform the other phases of the PROJECT, namely
preliminary engineering, design and right of way, agrees to include a "conflict of
interest" requirement in the PROJECT design consultant contracts that prohibits that
design consultant from being employed or under contract to the future PROJECT
construction contractor.
SECTION II
STATE AGREES:
1. At no cost to CITY, to complete STATE's review as CEQA Responsible Agency of
the environmental documentation, including the investigative studies and technical
environmental reports, prepared and submitted by CITY and to provide IQA of all
CITY work necessary for completion of the PSR/PR and PS&E for PROJECT done
by CITY, including, but not limited to, investigation of potential hazardous material
sites and all right of way activities undertaken by CITY or its designee, and provide
prompt reviews and concurrence, as appropriate, of submittals by CITY, while
cooperating in timely processing of documents necessary for completion of the
environmental documentation, PSR/PR, and PS&E for PROJECT.
2. Upon proper application by CITY and by CITY's contractor, to issue, at no cost to
CITY and CITY's contractor, the necessary encroachment permits for required work
within the SHS right of way as more specifically defined elsewhere in this
Agreement.
SECTION III
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature, State Budget Act authority, and the
allocation of funds by the California Transportation Commission (CTC).
2. The parties to this Agreement understand and agree that STATE's IQA is defined as
providing STATE policy and procedural guidance through to completion of the
PROJECT preliminary engineering; PS&E; and right of way phases administered by
CITY. This guidance includes prompt reviews by STATE to assure that all work and
products delivered or incorporated into the PROJECT by CITY conform with then
existing STATE standards. IQA does not include any PROJECT related work
deemed necessary to actually develop and deliver the PROJECT, nor does it involve
any validation to verify and recheck any work performed by CITY and/or its
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District Agreement No. 12-568
consultants or contractors and no liability will be assignable to STATE, its officers
and employees by CITY under the terms of this Agreement or by third parties by
reason of STATE's IQA activities. All work performed by STATE that is not direct
IQA shall be chargeable against PROJECT funds as a service for which STATE will
invoice its actual costs and CITY will payor authorize STATE to reimburse itself
from then available PROJECT funds.
3. The basic design features (as defined in Attachment 4 of the Scope of Work for
PROJECT) shall comply with those addressed in the approved PSRJPR, unless
modified as required for environmental documentation.
4. The design, right of way acquisition, and preparation of environmental
documentation, including the investigative studies and technical environmental
reports for PROJECT shall be performed in accordance with all applicable Federal
and STATE standards and practices current as of the date of performance. Any
exceptions to applicable design standards shall first be considered by STATE for
approval via the processes outlined in STATE's Highway Design Manual and
appropriate memoranda and design bulletins published by STATE. In the event that
STATE proposes and lor requires a change in design standards, implementation of
new or revised design standards shall be done as part of the work on PROJECT in
accordance with STATE's current Highway Design Manual Section 82.5, "Effective
Date for Implementing Revisions to Design Standards". STATE shall consult with
CITY in a timely manner regarding effect of proposed and/or required changes on
PROJECT.
5. CITY will be the CEQA Lead Agency and STATE will be a CEQA Responsible
Agency. CITY will assess PROJECT impacts on the environment and CITY will
prepare the appropriate level of environmental documentation and necessary
associated supporting investigative studies and technical environmental reports in
order to meet the requirements of CEQA. CITY will submit to STATE all
investigative studies and technical environmental reports for STATE's review,
comment, and concurrence as the CEQA Responsible Agency. The environmental
document and/or categorical exemption determination, including the administrative
draft, administrative final, and final environmental document, as applicable, will
require STATE's review, comment, and concurrence as the CEQA Responsible
Agency, prior to public availability.
If, during preparation of preliminary engineering, preparation of the PS&E,
performance of right of way activities, or performance of PROJECT construction,
new information is obtained which requires additional environmental documentation
to comply with CEQA, this Agreement will be amended to include completion of
these additional tasks by CITY.
8. CITY agrees to obtain, as a PROJECT cost, all necessary PROJECT permits,
agreements, and/or approvals from the appropriate regulatory agencies, unless the
parties agree otherwise in writing. If STATE agrees in writing to obtain said
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District Agreement No. 12-568
PROJECT permits, agreements, those said costs shall be paid by CITY, as a
PROJECT cost.
9. CITY shall be fully responsible for complying with and implementing any and all
environmental commitments set forth in the environmental documentation, permit(s),
agreement(s) and/or environmental approvals for PROJECT. The costs of said
compliance and implementation shall be a PROJECT cost.
10. If there is a legal challenge to the environmental documentation, including supporting
investigative studies and/or technical environmental report(s), permit(s),
agreement(s), environmental commitments and/or environmental approval(s) for
PROJECT, all legal costs associated with those said legal challenges shall be a
PROJECT cost.
11. CITY, as a PROJECT cost, shall be responsible for preparing, submitting, publicizing
and circulating all public notices related to the CEQA environmental process,
including, but not limited to, notice(s) of availability of the environmental document
and/or determinations and notices of public meetingslhearings.
12. CITY, as a PROJECT cost, shall be responsible for planning, scheduling and holding
all public meetingslhearings related to the CEQA environmental process, including,
but not limited to, public meetingslhearings on the environmental document. CITY
shall provide STATE the opportunity to provide comments on any public
meetinglhearing exhibits, handouts or other materials at least ten (10) days prior to
any such public meetingslhearings.
13. In the event CITY would like to hold separate and/or additional public meetings
regarding the PROJECT, CITY must clarify in any meeting notices, exhibits,
handouts or other material that CITY is the CEQA Lead Agency and STATE is the
CEQA Responsible Agency. Such notices, handouts and other materials shall also
specify that public comments gathered at such meetings are not part of the CEQA
public review process. CITY shall provide STATE the opportunity to provide
comments on any meeting exhibits, handouts or other materials at least ten (10) days
prior to any such meetingslhearings. STATE will maintain final editorial control of
exhibits, handouts or other materials to be used at the public meetinglhearing solely
with respect to text or graphics that could lead to public confusion over CEQA related
roles and responsibilities.
14. All administrative reports, studies, materials, and documentation, including, but not
limited to, all administrative drafts and administrative finals, relied upon, produced,
created or utilized for PROJECT will be held in confidence pursuant to Government
Code section 6254.5( e). The parties agree that said material will not be distributed,
released or shared with any other organization, person or group other than the parties'
employees, agents and consultants whose work requires that access without the prior
written approval of the party with the authority to authorize said release and except as
required or authorized by statute or pursuant to the terms of this Agreement.
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District Agreement No. 12-568
15. CITY's share of all changes in development and construction costs associated with
modifications to the basic design features as described above shall be in the same
proportion as described in this Agreement, unless mutually agreed to the contrary by
STATE and CITY in a subsequent amendment to this Agreement.
16. Any hazardous material or contamination of an HM-I category found within the
existing SHS right of way during PROJECT shall be the responsibility of STATE.
Any hazardous material or contamination of an HM -I category found within the local
road right of way during PROJECT shall be the responsibility of CITY. For the
purpose of this Agreement, hazardous material of HM-I category is defined as that
level or type of contamination which must be remediated by reason of its mere
discovery, regardless of whether it is disturbed by PROJECT or not. STATE shall
sign the HM-I manifest and pay all costs for required remedy or remedial action
within the existing SHS right of way, except that if STATE determines, in its sole
judgment, that STATE's cost for remedy or remedial action is increased as a result of
CITY's decision to proceed with PROJECT, that additional cost identified by STATE
shall be borne by CITY. CITY shall sign the HM-I manifest and pay all costs for
required remedy or remedial action within the local road right of way or other
property. While STATE will exert every reasonable effort to fund the remedy or
remedial action for which STATE is responsible, in the event STATE is unable to
provide funding, CITY will have the option to either delay PROJECT until STATE is
able to provide that corrective funding or CITY may proceed with the remedy or
remedial action as a PROJECT expense without any subsequent reimbursement by
STATE.
17. The remedy or remedial action with respect to any hazardous material or
contamination of a HM-2 category found within and outside the existing State
highway right of way during investigative studies shall be addressed by CITY in the
ED, PR, and, as necessary, the PS&E for PROJECT. For the purposes of this
Agreement, any hazardous material or contamination of HM-2 category is defined as
that level or type of contamination which said regulatory control agencies would have
allowed to remain in place if undisturbed or otherwise protected in place had
PROJECT not proceeded. Costs for any required remedy or remedial action shall be
addressed in the cooperative agreement for construction of PROJECT.
18. If hazardous material or contamination of either HM-I or HM-2 category is found on
new right of way to be acquired by or account of CITY for PROJECT, CITY, shall be
responsible, at CITY's expense, for all required remedy or remedial action and/or
protection in the absence of a generator or prior property owner willing and prepared
to perform that corrective work.
19. Remedial actions proposed by CITY on SHS right of way shall be pre-approved by
STATE and shall be performed in accordance with STATE's standards and practices
and-standards and practices mandated by those Federal and State regulatory agencies.
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District Agreement No. 12-568
20. A separate Cooperative Agreement will be required to cover responsibilities and
funding for the construction phase of PROJECT.
21. Nothing in the provisions of this Agreement is intended to create duties or obligations
or to rights in third parties not parties to this Agreement or to affect the legal liability
of either party to the Agreement by imposing any standard of care with respect to the
development, design, construction, operation or maintenance of SHS and public
facilities different from the standard of care imposed by law.
22. Neither STATE nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by
CITY under or in connection with any work, authority or jurisdiction conferred upon
CITY and arising under this Agreement. It is understood and agreed that CITY shall
fully defend, indemnify and save harmless STATE and all its officers and employees
from all claims, suits or actions of every name, kind and description brought forth
under, including, but not limited to, tortious, contractual, inverse condemnation and
other theories or assertions of liability occurring by reason of anything done or
omitted to be done by CITY under this Agreement.
23. Neither CITY nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by
STATE under or in connection with any work, authority or jurisdiction conferred
upon STATE and arising under this Agreement. It is understood and agreed that
STATE shall fully defend, indemnify and save harmless CITY and all its officers and
employees from all claims, suits or actions of every name, kind and description
brought forth under, including, but not limited to, tortious, contractual, inverse
condemnation and other theories or assertions of liability occurring by reason of
anything done or omitted to be done by STATE under this Agreement.
24. Prior to the commencement of any work pursuant to this Agreement, either STATE or
CITY may terminate this Agreement by written notice to the other party.
25. Detailed steps of the PROJECT development process are attached to this Agreement
as Attachment 1 - Scope of Work, Attachment 2, Attachment 3, and Attachment 4,
and are incorporated herein by this reference. The Attachments are intended as a
guide to STATE's and CITY's staff. If there are any conflicts between the
Attachment 1 - Scope of Work, Attachment 2, Attachment 3, and Attachment 4, and
the terms of this Agreement, the terms of this Agreement shall control.
26. No alteration or variation of the terms of this Agreement shall be valid unless made
by a formal amendment executed by the parties hereto and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
27. Those portions of this Agreement pertaining to the completion of PROJECT shall
terminate upon the satisfactory completion of all post-construction obligations of
CITY and the delivery of required PROJECT construction documents, with
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District Agreement No. 12-568
concurrence of STATE, or on December 31, 2009, whichever is earlier in time,
except that the ownership, operation, maintenance, indemnification, environmental
commitments, legal challenges, and claims articles shall remain in effect until
terminated or modified, in writing, by mutual agreement. Should any construction-
related or other claims arising out of PROJECT be asserted against one of the parties,
the parties agree to extend the fixed termination date of this Agreement, until such
time as the construction related claims are settled, dismissed or paid.
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District Agreement No. 12-568
STATE OF CALIFORNIA
CITY OF SANTA ANA
Department of Transportation
WILL KEMPTON
Director
B/2L~~~
rDavid N. m
City Manager
By:
Y'~
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Att~.~~~ .
Patricia E. Healy
Clerk of the Council
APPROVED AS TO FORM AND
PROCEDURE:
APPROVED AS TO FORM:
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By: ~J,,~u u ) (~ (J,-4l
Attorney './ '
Department of Transportation
CERTIFIED AS TO FUNDS:
RECOMMENDED FOR
APPROV
By:
CERTIFIED AS TO FINANCIAL TERMS
AND POLICIES:
By: " \.~--\~ ",,-, \~;~.:\.
'\')' Accounting Adfuinistrator
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District Agreement No. 12-568
ATTACHMENT 1
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for various PROJECT
development activities for the proposed widening of the on-ramps from Eastbound
MacArthur Boulevard to State Route 55.
1. CITY and STATE concur that the proposal is a Category 4B as defined in STATE's
Project Development Procedures Manual.
2. CITY will submit drafts of investigative studies and technical environmental reports
and individual sections of the draft environmental documents to STATE, as they are
developed, for review and comment and concurrence. Traffic counts and projections
to be used in the various reports shall be supplied by STATE if available, or by
CITY. Existing traffic data shall be furnished by CITY.
3. STATE will review, monitor, and concur and, if applicable, approve all PROJECT
development reports, studies, and plans, and provide all necessary IQA activities up
to but not including advertising of PROJECT.
4. The existing freeway agreement need not be revised.
5. All phases of PROJECT, from inception through construction, whether done by
CITY or STATE, will be developed in accordance with all policies, procedures,
practices, and standards that STATE would normally follow.
6. Detailed steps in the PROJECT development process are attached to this Scope of
Work as Attachments 2, 3, and 4. These Attachments are intended as a guide to
STATE's and CITY's staff. If there are any conflicts between the Scope of Work,
Attachments 2, 3, and 4, and the terms ofthe Agreement, the terms of the Agreement
shall control.
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District Agreement No. 12-568
A TT ACHMENT 2
PLANNING PHASE ACTIVITIES
PROJECT ACTIVITY
1. ENVIRONMENTAL ANALYSIS & DOCUMENT PREP ARA TION
Establish Project Development Team (PDT)
Approve PDT
Project Category Determination
Prepare Preliminary Environmental Assessment
Identity Preliminary Alternatives and Costs
Prepare and Submit Environmental Studies and Reports
Performs Quality Control and Quality Assurance
Performs Independent Quality Assurance (IQA)
Review and Approve Environmental Studies and Reports
Review and Concur Environmental Studies and Reports
Prepare and Submit Draft Environmental Document (DED)
Review and Concur DED
Review and Approve DED
Prepare and Submit Final Environmental Document (FED)
Review and Approve FED
Review and Concur FED
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis
Prepare Future Traffic Volumes for Alternatives
Prepare Project Geometrics and Profiles
Prepare Layouts and Estimates for Alternatives
Prepare Operational Analysis for Alternatives
Performs Quality Control and Quality Assurance
Performs IQA
Review and Approve Project Geometrics and Operational Analysis
3. PROJECT APPROVAL
Lead Agency for Environment Compliance Certifies ED in Accordance
with its Procedures
Performs Quality Control and Quality Assurance
Performs IQA
Prepare Draft Project Study Report! Project Report (PSR/PR)
Finalize and Submit Project Report with Certified ED for Approval
Approve Project Study ReportJProject Report
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STATE
RESPONSIBILITY
x
X
X
X
X
X
X
X
X
X
LOCAL
AGENCY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
A TT ACHMENT 3
DESIGN PHASE ACTIVITIES
PROJECT ACTIVITY
1. PRELIMINARY COORDINATION
Request I - Phase EA
Field Review of Site
Performs Quality Control and Quality Assurance
Performs IQA
Provide Geometries
Approve Geometries
Obtain Surveys & Aerial Mapping
Obtain Copies of Assessor Maps and Other R!W Maps
Obtain Copies of As-Builts
Send Approved Geometries to Local Agencies for Review
Revise Approved Geometries if Required
Approve Final Geometries
Determine Need for Permits from Other Agencies
Request Permits
Initial Hydraulics Discussion with District Staff
Initial Electrical Design Discussion with District Staff
Initial Traffic & Signing Discussion with District Staff
Initial Landscape Design Discussion with District Staff
Plan Sheet Format Discussion
2. ENGINEERING STUDIES AND REPORTS
Performs Quality Control and Quality Assurance
Performs IQA
Prepare & Submit Materials Report & Typical Section
Review and Approve Materials Report & Typical Section
Prepare & Submit Landscaping Recommendation
Review & Approve Landscaping Recommendation
Prepare & Submit Hydraulic Design Studies
Review & Approve Hydraulic Design Studies
Prepare & Submit Bridge General Plan & Structure Type Selection
Review & Approve Bridge General Plan & Structure Type Selection
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District Agreement No. 12-568
STATE
RESPONSIBILITY
x
X
X
X
X
X
X
X
X
X
X
X
X
LOCAL
AGENCY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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District Agreement No. 12-568
RESPONSIBILITY
STATE
LOCAL
AGENCY
PROJECT ACTIVITY
3. R/W ACQUISITION & UTILITIES
(Used when qualified Local Agency is performing RIW activities.)
Request Utility Verification X
Request Preliminary Utility Relocation Plans from Utilities X
Prepare RIW Requirements X
Prepare RIW and Utility Relocation Cost Estimates X
Submit RIW Requirements & Utility Relocation Plans for Review X
Performs Quality Control and Quality Assurance X
Performs IQA X
Review and Comment on RIW Requirements X
Longitudinal Encroachment Review X
Longitudinal Encroachment Application to District X
Approve Longitudinal Encroachment Application X
Request Final Utility Relocation Plans X
Check Utility Relocation Plans X
Submit Utility Relocation Plans for Approval X
Approve Utility Relocation Plans X
Submit Final R/W Requirements for Review & Approval X
Fence and Excess Land Review X
R/W Layout Review X
Approve RIW Requirements X
Obtain Title Reports X
Complete Appraisals X
Review and Approve Appraisals for Setting Just Compensation X
Prepare Acquisition Documents X
Acquire RIW X
Open escrows and Make Payments X
Obtain Resolution of Necessity X
Perform Eminent Domain Proceedings X
Provide Displacee Relocation Services X
Prepare Relocation Payment Valuations X
Provide Displacee Relocation Payments X
Perform Property Management Activities X
Perform R/W Clearance Activities X
Prepare and Submit Certification of RIW X
Review and Approve Certification ofRIW X
Transrer RIW to STATE X
Approve & Record Title Transfer Documents X
Prepare RIW Record Maps X
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District Agreement No. 12-568
PROJECT ACTIVITY
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Performs Quality Control and Quality Assurance
Performs IQA
Prepare and Submit Preliminary Stage Construction Plans
Review Preliminary Stage Construction Plans
Calculate and Plot Geometries
Cross-Sections & Earthwork Quantities Calculation
Prepare and Submit BEES Estimate
Put Estimate in BEES
Local Review of Preliminary Drainage Plans and Sanitary Sewer and
Adjustment Details
Prepare & Submit Preliminary Drainage Plans
Review Preliminary Drainage Plans
Prepare Traffic Striping and Roadside Delineation Plans & Submit for
Review
Review Traffic Striping and Roadside Delineation Plans
Prepare & Submit Landscaping and/or Erosion Control Plans
Review Landscaping and/or Erosion Control Plans
Prepare & Submit Preliminary Electrical Plans
Review Preliminary Electrical Plans
Prepare & Submit Preliminary Signing Plans
Review Preliminary Signing Plans
Quantity Calculations
Safety Review
Prepare Specifications
Prepare & Submit Checked Structure Plans
Review & Approve Checked Structure Plans
Prepare Final Contract Plans
Prepare Lane Closure Requirements
Review and Approve Lane Closure Requirements
Prepare & Submit Striping Plan
Review & Approve Striping Plan
Prepare Final Estimate
Prepare & Submit Draft PS&E
Review Draft PS&E
Finalize & Submit PS&E to District
Review and Approve Final PS&E
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STATE
RESPONSIBILITY
x
x
x
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x
x
x
x
x
x
x
x
x
x
LOCAL
AGENCY
x
x
x
X
X
X
X
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X
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District Agreement No. 12-568
A TT ACHMENT 4
DEFINITIONS
Basic Design Features - A general description of the facility:
. Design speed of State Route: 55 mph and MacArthur Boulevard: 50 mph.
. State Route 55: 5 through lanes including High Occupany Vehicle Lanes and
1 auxiliary lane in each direction.
. MacArthur Boulevard: 2 through lanes and 1 auxiliary lane in each direction
. State Route 55 MacArthur Boulevard interchange is a full service interchange
providing for all movements between the two roadways.
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