HomeMy WebLinkAbout22F - REPROGRAPHIC PAPERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2008
TITLE:
CONTRACT RENEWAL FOR
REPROGRAPHIC PAPER AND
ENVELOPES
(SPEC. NO. 05-130)
~~ ~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Unisource Worldwide Inc. for reprographic paper and
envelopes for a one-year period in the annual amount not to exceed
$llo,ooo.
DISCUSSION
The Finance and Management Services Agency's Central Services unit orders
and takes delivery on copier, specialty paper, and envelopes for use by
City agencies and for in-house reprographic service. Additionally, due to
the volume of supply required, the Police Department receives direct
delivery of copy paper for daily operation, including for use at the
Holding Facility.
On March 6, 2006, the City Council awarded a contract to Unisource
Worldwide Inc. for a one-year period with provisions for two one-year
renewals. The vendor has performed satisfactorily during the past contract
period and has agreed to renew the contract with a pass through price
increase of five percent from the paper mills, effective March 1, 2008.
Staff verified the current paper price increase is consistent with the
market and Unisource continues to offer us the best price. Staff
recommends the final renewal of the contract.
22F-1
Contracts Renewal for Reprographic Paper
March 3, 2008
Page 2
FISCAL IMPACT
Funds are available in the Finance & Management Central Services account
(no. 71-176-6391) and the Police Property & Facilities account (no. 11-343-
6391) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters ~~~Francisco Gutierrez
Chief of Police Executive Director
Finance and Mgmt. Services Agency
PMW/KM/05-130R2.27:sh
22F-2