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Home My WebLink About25F - ALARM SYSTEMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 3, 2008 TITLE: RENEW AGREEMENT WITH SIEMENS BUILDING TECHNOLOGIES FOR MAINTENANCE AND REPAIR OF FIRE ALARM SYSTEM AT THE POLICE ADMINISTRATION AND HOLDING FACILITY LC Z~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached renewal of the agreement with Siemens Building Technologies, Inc. in an annual amount not to exceed $32,960, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Police Administration and Holding Facility is equipped with a sophisticated fire monitoring and alarm system that protects the property and personnel who work and visit the facility. The agreement provides for annual maintenance and repair of the system, which includes materials, skilled labor, technical supervision, tools, supplies, and testing equipment. In addition, statutory inspections are performed in order to maintain the fire alarm system in first class operating condition to ensure that the system's operation meets all applicable laws and regulations. On November 21, 2006, staff received and evaluated proposals for fire alarm maintenance and repair service. Subsequently, on December 18, 2006, the City Council authorized execution of a one-year agreement with two, one- year renewals to Siemens Building Technologies. The vendor has performed satisfactorily and has agreed to continue service without an increase in pricing. Staff recommends exercising the first renewal of the agreement. 25F-1 Siemens Agreement Renewal March 3, 2008 Page 2 FISCAL IMPACT Funds are available in the Police Building Maintenance account (no. 11-350-6291). APPROVED AS TO FUNDS AND ACCOUNTS: ~ , ~ - - / ;/ _~-r-~-~- ~ ~ ~ ~ it ~,,c c -~ Paul M. Walters ~ Francisco Gutierrez Police Chief 5 Executive Director Finance & Mgmt. Services Agency ~ - 25F-2 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is entered into on March 3, 2008, by and between Siemens Building Technologies, Inc., a California corporation ("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). RECITALS: A. The parties entered into Agreement # A-2006-330, dated December 18, 2006, (hereinafter "said Agreement") by which Consultant has provided repair and maintenance of fire alarm systems in the Police Department Administration and Jail Facilities. B. In accordance with the terms and conditions of said Agreement, and the intentions of the parties, the parties wish to renew the agreement for an additional one year term and increase compensation to pay for services during the extended term. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 2, COMPENSATION, shall be amended to increase compensation by $32,960.00 to pay for services during the extended term. 2. Section 3, TERM, shall be amended to extend the termination date to December 31, 2008. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: PATRICIA E. HEALY Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager SIEMENS BUILDING TECHNOLOGIES, INC. (NAME) (Title) 25F-3 MMC 2/20/2008 5:59 PM PAGE 2/004 Eastern Time Zone ---- ~- -- . . .... ....... . ~ - --------... --------- ~ _ _ DD -- - _.. - *. -- - - _.:..-.. PRODUCER THIS CERTIFICATE 15 ISSUED A5 A MATTER OF INFORMATION MARSH USA, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 44 WHIPPANY ROAD HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.p. BOK 1966 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MORRISTOWN, NJ 0 7962-1 96 6 COMPANIES AFFORDING COVERAGE caMPANv 100129~7BA-07108 609 0704 XXXX A GERLING AMERICA INSURANCE COMPANY ii~SURED COMPANY SIEMENS BUILDING TECHNOLOGIES, INC. B LIBERTY MUTUAL FIRE INSURANCE COMPANY 1000 DEERFIELD PARKWAY BUFFALO GROVE, IL 60089,513 caMPANY C LIBERTY INSURANCE CORPORATION COMPANY D uarra .._. .. ...arc`-_~ THIS IS TO CERTIFY THAT THE POLICIES OF INSURRNCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAKED ABOVE FOR THE POLICY PERIOD INDICATED, NOTYNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WI1H RESPECT TO WHICH THIS CERl1FICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUgES. AGGREGATE LIMTS SHCJWN MAY HAVE BEEN REDUCED BY PAID CLAIIdS. ~ LTR 'YPE OF NSURANCE POLIL9'NUNBER POLICY EFf ECTNE DATE (N MlDD/YY] POLIGY EXPIRATION DATE (N RIIDD/YY) LIMITS A GE NERAL LIABILITY 7200509 GLP 10101/07 10101/08 GENERAL AGGREGATE $ 10,000,000 X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/cP AGG $ INCL. _ _. CLAIMS MADE ~ OCCUR PERSONAL&,4DVINJURY $ 1,D~,DDD OVVNER'36CONTRACTOR'SPROT EACH OCCURRENCE $ 1,D00,000 FIRE DMA AGE(Myonefire) $ 1,D~,~ MED EXP M me persm $ 1 ~,~0 B AUT OMOBILE LWBILITY AS2~31-004334-217 10/01/07 10/01108 cannelNeD SNGLE LIMIT $ 2,000,000 x ' ANY AUTO x ALL CMM®AUTOS BODILY INJURY $ N/A (Per persm] SCHEDULED AUTOS x HIR~DAUTOS BODILY INJURY $ NIA X NIXU-Ou1MED AUTOS (Pe~ acdden[] PROPERTY DAMPGE $ N/A OARAOE~ LUiBILITY AUTO ONLY-EAACQDENT $ -- ' ANY AUTO OTHER TH AN AUTOONLY• -.riztas~:i- a:~: '?'2"a~s~~:.;:T :.;:~;~;::':."~~ ~-` ~.^ I EACH ACCIDENT $ AGGREGATE $ E%CESS LUIBILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ ~ $ OTt ER THAN UMBRELLA FORM C WO EM P RKERSGOMPENSATIONAND LOYERS'LIABILItt WA7.63D-004334-017 AOS ( ~ 10/01/07 10101/08 WCSfATU- OiH- X TORYUMITS ER .'.''-:~..~^.~.'..-,,~-~-~..;~- E:::.::.:::' '=~;~•y- _~~ C WG7-631-004334-027 (OR, WI} 10/01/07 10101/08 EACH ACQDENT $ 1,DOO,000 C THEPRQPRIETCR! X INCL EW7~3N-004334-047(OH) 10/OU07 10/01/08 DISEAS=-PaICYUMIT $ 1,000,000 PARTNERS~EXECUT1Vc OFFICER`S ARE: EXCL $500KLIMITJ$SOOKSIR DISEAg-EACH EMPLOYEE $ 1,00,000 ;~~~a A.~ '~'~J F~ . DESCRIPTION OF OPERATlONS1LOCATIONSNEHICLESISPECULL REM9 ~ _ ~ RE: 609- CITY OF SANTA ANA ENERGY AUDIT :y ~ .~ i,iiy t~ILOPic;l' SEE ATTACHED _::.... r ,,,. .:;-^~w~:,~weresr""~. ~^.:-.. ~~amcc~. ^.~c-s ~.z .r~+~cn~ ,cc z: ~ ~,~.^aa~......v.: ..,.er...... ws~S ..... ..... .. ..... ~. I ~.zcrn z>' ..~ , z -w2.' ~... gzxszm. ; ~. SHOULD ANY OF THE ABOYE DESCRBED POLIgES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURANCE COMPANY WILL ~ MAIL CIl•Y OF SANTA ANA ATTN: CLERKOF THE CITY COUNCIL 3O DAYS WRITTEN NOTICE TO THE CERTFICATE HOLDER NAKED TO THE LEFT, -- 20CIVIC CENTER PLAZA (M-30) ~ ~~~ P.O. BOX 1988 x+10CX?fib(~I)66X)pEd4]fX~4~lx~(XXd~A~Q(~fll(X?t~a`klf~dpfX~~X SANTA AMA, CA 92702-1988 AY TN ORQEO REPRE9ER TATIVE MarohUSAlna Q _ •: - BY: Mary Radaszewski • •` C - 25F-4 MMC PRODUCER ; MARSH USA, INC. 44 WHIPPANY ROAD P.O. BOX 1966 MORRISTOWN, NJ 07962-1966 100129~7BA-07/08 609 0704 XXXX INffi1RE0 SIEMENS BUILDING TECHNOLOGIES, INC. 1000 DEERFIELD PARKWAY BUFFALO GROVE, IL 6 0 089-051 3 COMPANY E COMPANY F COMPANY G COMPANY H RE: 609- CITY OF SANTA ANA ENERGY AUDIT _,arses;:°~:?_~z,«...:.:..:~. ~...-«<.-"~"a~~"_` DATE (MMfDDIYY} ..__...--------------.._-----._: s~:ixx 3anx.......... --------:. -- .......... ... _:: 02/20/08 COMPANIES AFFORDING COVERAGE THE GITY OF SANTA ANA, 20 CIVIC CENTER PLAZA, SANTA ANA, CALIFORNIA 92701; ITS OFFICERS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES ARE INCLUDED AS ADDITIONAL INSURED UNDER THE ABOVE REFERENCED GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE POLICIES AND THECOVERAGE AFFORDED THE ADDITIONAL INSURED UNDER THESE POLICIES SHALL BE PRIMARY AND NONCONTRIBUTORY INSURANCE TO THE EXTENT THAT A CLAIM ARISES FROM THE NEGLIGENCE OF SIEMENS BUILDING TECHNOLOGIES INC. OR ITS SUBCONTRAGTORS WITH RESPECT TO ALLOPERATIONS OF THE INSURED BUT ONLY WITH RESPECT TO ALL WORK PERFORMED BY AND ON BEHALF OF THE NAMED INSURED, SIEMENS BUILDING TECHNOLOGIES, INC. FOR CERTIFICATE HOLDER UNDER CONTRAGT. ATTN: CLERK OF THE CITY COUNCIL 20 CIVIC CENTER PLAZA (M~0} P.O. BOX 1988 SIIiNTA ANA, CA 92702-1988 Alarch USA Ina Mary Radaszeuvslci 2/20/2008 5:59 PM PAGE 3/004 Eastern Time Zone 25F-5 MMC 2/20/2008 5:59 PM PAGE 4/004 Eastern Time Zane POLICY NUMBER: 7200509 GLP COMMERCIAL GENERAL LIABILITY CG 2010 07 04 THIS ENDORSEAAENT CHANGES THE POLIGY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSQN QR ORGANIZATION This endorsement modifies insunance provided under the following: COMMERCIAL GENERAL LIABILITY CGVERAGE PART SCHEDULE Name Of Additional Insured Person{s} Or Or anization s : Locations Of Covered O dons ANY PERSON OR ORGANIZATION REQUIRED BY ALL LOCATIONS WHERE THE INSURED IS WRITTEN CONTRACT PERFORMING ONGOING OPERATIONS FOR AN ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT Information r ulred to com lets this Sdtiedula, if not shown above, will be shown in the Dedarations. A. Section II -Who Is An Insured is amended to include as an additional insured the persons} ~or organization(s) shown In the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in while or in part, by. 1. Your acts ar omissions; or 2. The acts or omissbns of those acting on your behalf; in the performance of your ongoing operations for the additional insureds) at the location(s) desig- nated above. B. llllith respect to the insurance afforded to these additional insureds, the following additional exdu- sions BPPIY~ . This insurance does not apply to 'bodily injury' or "property damage" occurring after: 1. All work, including matsaials, parts or equip- ment furnished In connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional Insureds} at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been pu# to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project 25F-6