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A-2008-040
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AGREEMENT TO TRANSFER FUNDS
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3 FOR 2007 EMERGENCY MANAGEMENT PERFORMANCE'GRANT PROGRAM
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9 "SUBGRANTEE."
a municipal corporation, hereinafter. referred to as
1 0 WHEREAS, COUNTY, acting through its Sheriff-Coroner Dephttment, hereinafter referred to
.t 1 as SHERIFF, in its capacity as the lead agency for the Operational Area; has'applied for, received and
12 accepted the Emergency Management Performance Grant from the Governor's Office of'Emergency
13 Services (hereinafter referred to as- "the grant'').
14 WHEREAS, the purpose of the grant is to. S1Jpport~,'!olnp:reheI1sive emergen:cymanai~ement at
15 the state, tribal and local levels and'to encourage the improvement of mitigation; preparedness, response
16 and recovery capabilities for all hazards, as set forth in Attachment' Aheretci (07 EMPG Project
17 Narrative), which is attached hereto and incorporated herein by reference~ .'
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1.
COUNTY shall transfer to SUBGRANTEE grant!Unds~ :inarrears; as necissaryto
20 reimburse SUBGRANTEE for reasonable and pennissible expenditures for the~antpurposes. In order
21 to obtain grant funds, SUB GRANTEE shall comply with the instructions and subthittoSHERIFFal1
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22 required information and documentation, as set forth in Attachment B (EM~GCity:AppIication)-hef<~tb,
23 which is attached hereto and incorporated herein by reference.
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.2.
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Throughout their useful life, SUB GRANTEE shall use grant property and eqUiPment
25 only for grant purposes in accordance with Attachment A hereto.
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3.
SUBGRANTEE shall exercise due care to preserve and safeguard -grant property and
27 equipment from damage or destruction and shall provide regular maintenance aridsuth repairs for grant
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Sheriff 2007
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1 property and equipment as are necessary, m order to keep said grant property and equipment
2 continuallyin good workingprder..,
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3. 4....If grant proR~J,1y, orequipmentbeco.llles. obsolete, SUBGRANTEE shall 'dispose ()f it'only .' '. .'
~:.,.:.:..'.~ .h'.-..'....,'.~'..__-".. - """ .:, i..'I.._ ~., . ',' " _
4 in accordance with the instructions of COUNTY or the agency from which COUNT'treceiverl the grant
5 funds.
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5. . ,.SIJ;I3G~TF;E'$hall,.s,u9mit)othe COUNTY grant program reporting dOGUlnent~ahd
' ':. :.' ',.; ";;.' .. -';..:.. :; : _... .~ -"J", . . t > " .
information .. in.ac;c~r9~I?Ee ~Vlt!,r~qui~ements set out in the Attachment. G (FY 07 'Errrerg~ncy
" '..' ' .,'.. ".~' .:, I. . . "" ~ . .... .' . '. I., _h . . . ..
Management PerfonnanRe.O:r~t PrograIT.\: Grant Guide for Local Governments), Which isa.tt'ached:
_:.:. '.-- .._:.: \,/ .': ;!}.~'.~L" 1,., -' - .,' ;--, .'
hereto and incorporated herein by reference.
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6. .~~~~~~ti~g,tiVis:.~~eement,:SUBGRANTEE agrees to comply with. apd'be.:fu11y;
bound by tpi~A&reem~n.t(',!rl~ ,.flU,; app,licable provisions of AttachmentsA;B,and. .c1ietet(j~. .
. -0 \;' ~ '.: .. '_..., ',," '. ~ .4,.' '..i. ,." t. ~ '. ; :., . .' >......)....>._ ;'c. _.. . . . ,
SUBGRANTEJ;:_,~~~]l.~?~rr~??YNry'j~ediatelY upon. discovery that it has not abided o;ri~longer '
will abide b:r. any applicable provision of this Agreement or Attachments A, B, or Ghereto.
7. . ,_ .~flJ~g~;g~;_.1llJ:P,,,~OV~TYsl1,all, pe ~ubje~t to examination and audit by the State
. ( ;.,;. :.'i.... ~.: .'''"t l,~..'. .'~ ',',' .~~.... ",:., 1- . -. ',' ...... ". , "'. ..... '. '. ';. ""'." '.' .
f\uditor GeIlt;r~LW!J:!?..l~~p~~t tp-.tl1i~,Agr~eI?-ent fora period of three years after fillat.p'aymenf
'. ,..,:_'.._~ ';:"'"1:,::-",:;,,:'',:''''''' I "'}':'~""':..:, ...,,(. '~...' ':;,......~"'...; .':' ....,1.... _. .
hereunder. ',L' .
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8., ......or'.~V?,Q~T~:q,..::l~~tS, to indemnify, ,defend and save harmless COUNTy"and the
'-" ..',.'~...1'..,.....~_ r,._,...'.-I.,..,.....;.~ '~.: .._.. ".' <<_<''''.' '.
agency fro~ ,y.:~9~ 9P:W'!1:;( recMiye,d ,grant funds, and. their elected and appointtd offic;i,als, offic<<;:fS, ,;
,_'. ...,.... .". -' .,4..' ,:':" '1..-", '.;._1..) ._ :' _'.~ ,_, ': ,t.,. ,. < _',"~' '..... . .:' . . .
agents and emplQ;y~e~$:,9W wry ~4 ,a),~ .c.lajms_Md losse.s accruing or resulting to any and alJcqptractdrs,
. ; '_'J_,"',:~, ,";~':'};,;, ;.J..,l......~~. ~:" ..11t... ..--.,.~....~.,.. _'" "..J. ,.l..... ". . .
subcontractor~" J~,p~er.~'o,~g;;apy"qJb;ervers.91).,:finn or corporation furnishing 'orsupplyiligworIc,
. " ........., ,'. '.._',l'~.'..'... "'C"~.~."'"", ;.. ...-;....,.. ..'~. ,'. . :;" ~'_ '-'.;" .
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services, m~te.rials ()r. ;supplie~ ,in, conp.~ptiop..'Yith SUBGRANTEE's performance of this Agteenrent,
.",.'.;;.)::/ ':/"';" ,_....~:-.- :__'.__:;.i.i",:'~.,~,".J ,::.'....: '...,'_, '"_:
including Attac,hweI,1ts.-A" ;?":ap.d;C,;hereto,,andfrom any and all claims and losses accruing or resulting .
. .'.'; .1',' t :..,.... .. j ~ <.~, "":'" ......,._.,,;..'. '.. .'. .',__ ".. .' '..... ,". '.... .. '. . ,
to any. person, jiITrlL ,qr c;orporation:wIio IIlay be injured or damaged by SUBGRANTEE'in : the
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performance oftpi.s Agreement,..inclq4i~gAttashments A, B, and Chereto.
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. No;~lt~~tio,I;l ,or variation of the tenns of this Agreement shall be valid unless made in .
26 writing and signed by dllly authqrized Fep:resentatives of the. parties hereto, and no oral understanding or
27 agreement not incorporated herein shall be binding ,on any of the parties hereto. .
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Sheriff 2007
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SUBGRANTEE may not assign.this Agreement in whole.or in part without the express
2 written consent of COUNTY.
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:Fora period of three years after final payment hereunder oruntiI all Claims related to
4 this Agreement are finally settled, whichever is later, SUB GRANTEE shall preserve and maintain all
5 documents, papers and records relevant to the work performed or property or equipment acquired in
6 accordance with this Agreement, including Attachments A, B,'and C hereto. For the same time period,
7 SUBGRANTEE shall make said documents, papers arid records available to COUNTY and the agency
8 from which COUNTY received the grant funds or their duly authorized tepresenta.tive(s), for
9 examination, copying, or mechanical reproduction on or off the premises of SUB GRANTEE, upon
10 request, during usual working hours.
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SUBGRANTEE shall provide to COUNTY all records and information requested by
12 COUNTY. for inclusion in quarterly reports and such other reports or records as COUNTY may be
13 required to provide to the agency from which COUNTY received grant funds or other persons or
14 agencIes.
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COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUB GRANTEE if a) SUBGRAl':ITEE fails to perform any of the covenants contained
ill this Agreement, including the applicable te~s;of Attachments A, B, and C hereto, at the time and in
the m~er h7reinprovided, or b) COUNTY loses funding under the grant. In the event oftennination,
COUNTY may proceed with the work in any marmer deemed. proper by COUNTY.
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21 performance of this Agreement, including AttachmeI1ts A, B, andC hereto, and shall not be considered
22 officers, agents or employees of COUNTY or SHERIFF or of the agency from which COUNTY
23. received grant funds.
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Sheriff 2007 Page 3 of4
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1 IN.WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
2 State of California.
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4 DATED:..
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,2007
COUNTY OF ORANGE, a poiitical
subdivision of the State of California
By
Sheriff-Coroner
"COUNTY"
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APPROVED AS TO FORM:
COUNTY COUNSEL.
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15 DATED:
By Yate.~ t1~~
Nicole A. Sims, Deputy
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DATED:
,2007
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,2007
SUBGRANTEE
-RECOMMEND~D ~OVAL
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19 CITY OF,nTA Ai'?, .
20 ATTEST:, 'Ls. ~~
21 ~c~d g~~~DM~~a~:~
22 City Clerk ;}
DA TED:
,2007
APrROVED AS TO FORM
Shenff2007
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Attachment A
2007 EMPGPROJECT NARRATIVE
Applicant Name:
Award Number:
County of Orange
Project #1
Emen!encv Planninl!
Goal
Update emergency laws, plans and procedures to be compliant with the Emergency
Services Act (which includes SEMS) and NIMS.
Objectives
· Initiate the integration ofNIMS into existing emergency management programs,
plans and procedures.
· Complete NIMCAST baseline assessment.
· Conduct at least one operational area (OA) council meeting annually.
· Participate in MARAC and SEMS Specialist meetings.
· Participate in the Emergency Management Accreditation Program (EMAP).
· Participate in regional and sub-regional planning efforts.
Description:
The Emergency Planning Project will focus on strategies designed to improve
development and preparation for emergencies. The County of Orange/Emergency
Management Bureau (EMB), as the Orange County Operational Area, will make strides
in NIMS integration, continue to meet with the Operational Area Executive Board on a
quarterly basis, continue to attend MARAC, SEMS, and additional regional meetings,
and maintain and improve upon existing emergency operations plans. The EMB will
continue with NIMCAST reporting assessment program. The EMB has active
participation with regional planning efforts through the Orange County Emergency
Management Organization (OCEMO) by meeting monthly and will continue with its
regular system of communication, coordination and cooperation through the members of
the Operational Area. The EMB will participate in a baseline assessment for the
Emergency Management Accreditation Program (EMAP). Part of emergency planning is
ensuring continuity of government and continuity of operations plans, and the EMB
assists in these planning efforts.
Performance Measures:
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These activities will continue throughout or be completed during the grant performance
period of October I, 2006 through September 30, 2008.
Pro j ect #2
Emerg:encv Preparedness
Goal
Promote and support regional and sub-regional emergency preparedness efforts.
Objectives
· Participate in state and local risk-reduction campaign.
· Ensure that local OES has a program and procedures to utilize volunteers and
volunteered resources.
Description:
The EMB will continue to coordinate and support the Operational Area and local
jurisdictional efforts for risk-reductions campaigns and projects such as
"TsunamiRready." The EMB will continue to collaborate with local jurisdictions,
volunteer/community-based organizations, and the private sector, regarding all aspects of
all-hazards mitigation, preparedness, response and recovery planning. The EMB will
continue to meet with the County Citizen Corps Council monthly and will maintain
existing efforts of volunteer mutual aid.
Performance Measures:
These activities will continue throughout or be completed duringthe grant performance
period of October 1,2006 through September 30,2008.
Project #3
Training:. Exercise and Evaluation.
Goal
Develop, present and participate in training classes and exercises.
Objectives
· PartiCipate in SEMS/NIMS training and other Emergency Management training.
Description:
The County of Orange/Emergency Management Bureau, as the Orange County
Operational Area, will continue to develop and provide SEMS/NIMS, emergency
management training to the employees of both the County of Orange and the 114
jurisdictions within the Operational Area.
Performance Measures:
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These activities will continue throughout or be completed during the grant performance
period of October 1,2006 through September 30,2008.
Pro i ect #4
Communications. Alert and Warnine:
Goal
Enhance and maintain emergency communications systems. Provide for the rapid
assessment and, as appropriate, verification, impact analysis and timely notification of
predictions, forecasts and/or warnings of potential and/or actual emergencies or disasters,
including terrorism and weapons of mass destruction (WMD), in order to maximize
protective actions, emergency preparedness and to enhance response effectiveness.
Obiectives
· Enhance Regional, County (OA) and City EOC interoperable communications
systems.
Description:
The Orange County EMB will provide all jurisdictions with Operational Area Radios to
include public school districts, cities, water districts, American Red Cross, that will be
tested monthly and be an interoperable communication tool. The EMB will continue to .
utilize the current RlMS system as well as WEBEOC.
Performance Measures:
These activities will continue throughout or be completed during the grant performance
period of October 1,2006 through September 30,2008.
Proiect #5
Emere:ency Response
Goal
Establish or enhance emergency operations facilities, equipment and capabilities.
Obiectives
· Enhance EOC facilities, equipment and capabilities
· Establish or enhance duty officer systems and procedures
Description:
The Orange County EMB will initiate communication system upgrades, technological
equipment enhancements to include information display and programs within the
Operational Area Centers. The EMB will enhance the duty officer policies and
procedures.
Performance Measures:
These activities will continue throughout or be completed during the grant performance
period of October 1, 2006 through September 30, 2008.
~!. A TT ACHMENT B
FY07 Emergency Management Performance Grant
City Application Cover Sheet
Applicant (City): Santa Ana
Authorized Agent Information:
Fire Chief Phillip M. Garcia
Name of Authorized Agent
Contact Information:
Capt. Steve R. Snyder
Name of grant contact person
1439 S. Broadway St.
Mailing Address
Santa Ana, Calif. 92707
City, State, Zip Code
ssnyder@ci.santa-ana.ca.us
Contact Email Address
(714) 647-5755
Contact Phone Number
Maximum EMPG Amount Authorized (from Allocation Sheet)
$22.368
Total Amount Requested from Budget Worksheet
$22.368
Application Checklist - All items below must be attached to this coversheet
~ EMPG Application Form
~ Project Goals & Objectives
~ Budget Sheet (50/50 Match)
~ City Council Resolution
~ Grant Assurances
Statement of Certification - City Authorized Agent
By signing below, I hereby certify that I am the duly appointed Authorized Agent and have the
authority to apply for the FY 2007 Homeland Security Grant Program, and the City's
application represents the needs for the Emergency Management Performance Grant.
Signature of Authorized Agent
Fire Chief
Title
Phillip M. Garcia
Printed Name
May 14th, 2007
Date
Emergency Management Performance Grant Application Form
For the Period October 1, 2006 - September 30, 2007
Federal Fiscal Year 2007
It is hereby agreed that the City of Santa Ana
shall meet the following requirements to receive an Emergency Management
Performance Grant for the Federal Fiscal Year 2007:
To receive 100% of your city's allocated funds you must complete all of the items below.
Completion of items #1 & #2 entitles the city to 50% grant funding, item #3, 25% and
item #4, 25 %.
1. A city representative will attend at least six of the 12 OCEMO meetings per year.
2. The city will activate its EOC this year for an exercise, unless it is activated for an
actual emergency.
3. The city will participate in the Operational Area functional exercise this year by:
[8J Activating their City EOC.
[8J Providing staff to support the OA EOC.
D Provide staff to another City's EOC.
{ 4.
A city representative will participate in one of the OCEMO subcommittees as chair,
co-chair or active member.
Note: The City will receive a per capita allocation of the total funds available to cities,
dependent upon the number of cities that are participating in the EMPG funding
program. The city will complete the Orange County Operational Area EMPG Activities
Certification Form which must be attested to by the City Manager or designee.
City Manager Signature:
Date:
2007 EMERGENCY MANAGEMENT PERFORMANCE GRANT
FUNDING ALLOCATION
By using the States population increase for the County of Orange, the following numbers represent the possible
distribution amounts. The 0 ulation figures can be found at the California Department of Finance website.
Orange County Operational Area Allocation $ 395,909
Orange County Operational Area Emergency Management $ 197,955
Legislative and Grant Tracking (OA Executive Board approved) $ 10,000
Estimated distribution to Cities (based upon all cities participating) $ 187,955
Total
Population
ORANGE COUNTY CITIES As of 1-1-06 Percent Pro osed Allocation
1 ALISO VIEJO 44,924 1.5% $ 2,860
2 ANAHEIM 342,410 11.6% $ 21,800
3 BREA 39,560 1.3% $ 2,519
4 BUENA PARK 81,349 2.8% $ 5,179
5 COSTA MESA 113,134 3.8% $ 7,203
6 CYPRESS 48,854 1.7% $ 3,110
7 DANA POINT 36,669 1.2% $ 2,335
8 FOUNTAIN VALLEY 57,405 1.9% $ 3,655
9 FULLERTON 136,428 4.6% $ 8,686
10 GARDEN GROVE 171,765 5.8% $ 10,936
11 HUNTINGTON BEACH 201,000 6.8% 12,797
12 IRVINE 193,785 12,338
13 LAGUNA BEACH 24,9 1,589
14 LAGUNA HILLS 3,2 2,115
15 LAGUNA NIGUEL 6,1 4,213
16 LAGUNA WOODS ,3 1,167
17 LA HABRA ,7 3,934
18 LAKE FOREST $ 4,957
19 LA PALMA ,081 $ 1,024
20 LOS ALAMITOS 12,004 $ 764
21 MISSION VIEJO 97,997 $ 6,239
22 NEWPORTBEA 83,361 $ 5,307
23 ORANGE 137,801 $ 8,773
24 PLACENTIA 51,236 $ 3,262
25 RANCHO SANTA MARGARITA 49,130 $ 3,128
26 SAN CLEMENTE 66,280 $ 4,220
27 SAN mAN CAPISTRANO 36,073 $ 2,297
28 SANTA ANA 351,322 11.9% $ 22,368
29 SEAL BEACH 25298 0.9% $ 1,611
30 STANTON 38,761 1.3% $ 2,468
31 TUSTIN 71,767 2.4% $ 4,569
32 VILLA PARK 6,218 0.2% $ 396
33 WESTMINSTER 92,408 3.1% $ 5,883
34 YORBALINDA 66,794 2.3% $ 4,253
Total for Oran~e County: 2,952,162 100.0% $ 187,955
CONSENT CALENDAR
GRANTSI APPLICATIONS
21.A. FY 2007 EMERGENCY MANAGEMENT PERFORMANCE GRANT
Motion:
1. Authorize the City Manager and Clerk of the council to execute
the attached sub-grantee agreement.
AGMT NO. 2008-040 - With Orange County in the amount of $22,368
- Fire Department
2. Approve an Appropriation Adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 08-084 - Recognizing the 2007
Emergency Management Performance Grant funds and appropriate
the same into the 2007 Emergency Management Performance Grant
expenditure account.
21.B. FM GLOBAL FIRE PREVENTION GRANT
Motion:
Approve an Appropriation Adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 08-088 - Accepting a $2,000 FM
Global Fire Prevention Grant into the Fire Department's Gift & Donation
account and appropriating the same into the Fire Department's Fire
Prevention, other Materials & Supplies account.
SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES
Motion:
Award in accordance with Requests for Council Action. (Items 22.A.
through 22.H.)
22.A. SPEC. NO, 07-108 - STOCK PAPER GOODS - Finance & Management
Services Agency - Award contracts for a two-year period with provision for
two, one-year renewals in the annual aggregate amount not to exceed
$201,906 with the following vendors:
Gale Supply Company
Waxie Sanitary Supply
CITY COUNCIL MINUTES
61
MARCH 3, 2008