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HomeMy WebLinkAboutCA, STATE, TRANSPORTATION (CALTRANS) 1A - 2007V R PROGRAM SUPPLEMENT NO. N124 to ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 12-5063R A-2007-295A Date: March 21,2008 Location: ]2_p~_0-SA Project Number: SR2SF-5063(124) E.A. Number:l2-931946 This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 01/12/07 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementione Master Agreement tinder authority of Resolution No. u~ 7 _ O w~ ,approved by the Administering Agency on ~-1' -~~ ~ (See copy attached). The Administering Agency fiu•ther stipulates that as a condition to the payment by State of any fitnds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Intersection of Raitt Street and Glenwood Place TYPE OF WORK: New signals and sidewalk Estimated Cost LU20 $33,000.00 CITY OF SANTA ANA Federal Funds $33,000.00 B :'~ i i ~ Y / /L /// Date - - ~I c~~~5 / (t~' Attest Tit I hereby certify upon my per Accounting Off Chapter I Statutes ~ Item edge that budgeted funds are available for this encumbrance: ~~~ tisi% / D a t e ~ 2-'~ ~1 Year Program BC Category Fund Source 171 2007 2660-102-890 2007-2008 20.30.010.535 C 262040 892-F LENGTH: 0.1 (MILES) Matching Funds LOCAL OTHER $0.00 $0.00 $0.00 STATE OF CALIFORNIA Departmen of Transp rtation i ~ By ~~Chief, Office of Project Implementation Division o Local Assistance Date i.~G ~ ;~© $33,000.00 AMOUNT 33,000.00 Program Supplement 12-5063R-N124- ISTEA Page 1 of 3 12-ORA-O-SA SR2SF-5063(124) 03Y21/2008 SPECIAL COVENANTS OR REMARAS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS #33 P. 0. Box 942874 Sacramento, CA 94274-0001. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 4. Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (5) years and seven (7) years, respectively, from the start of the fiscal year(s) that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter(s) issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund Program Supplement l2-5063R-N124- ISTBA Page 2 of 3 12-ORA-O-SA ~. SR2SF-5063(124) 03/21/2008 SPECIAL COVENANTS OR REMARKS reversion date will not be paid from that fiscal year's encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller's Office and the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Project work performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated. and encumbered as authorized by the California Transportation Commission and the Department's Accounting Office. 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the. execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal-aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement l2-5063 R-N124- ISTEA Page 3 of 3 RESOLUTION N0.2007-023 2113J071es A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE THE REVISED. ADMINISTERING AGENCY-FEDERAL MASTER AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY OF SANTA ANA FOR FEDERALLY FUNDED PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: r=-5o[a3 A. The City of Sanfa Ana ("City") has an existing Administering Agency- Federal Master Agreement No. 12- ("Agreement") with the California Department of Transportation ("CalTrans"). This Agreement provides for the City's reimbursement of federally funded projects. B. CalTrans presented th~ej~City with a revised Administering Agency-Federal Master Agreement No. ~?~'~' ~h~n January 12, 2007. This Agreement has been revised to incorporate v nou anges in regulations and policies. Section 2: The City Council hereby authorizes the Executive Director of the Public Works Agency to execute all program supplement agreements required by the revised Administering Agency-Federal MasterAgreement No. 92-/~693R., ttir; i~-5ol~3 "{r" `_ Section 3: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 5~h day of March. 2007. Resolution No. 2007-023 Page 1 oft APPROVEQ AS TO FORM: Joseph W. Fletcher, City Attorney Lisa E. Storck Assistant City Attorney AYES Councilmembers Alvarez Benavides Bustamante. Martinez, Puiido Sarmiento Tinaiero ~7} NOES: Councilmembers None {0} ABSTAIN: Councilmembers None (0} --- NOT PRESENT: Councilmembers None fQ} CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-023 to be the original resolution adopted by the City Council of the City of Santa Ana on March 5.2007. Date: 3 TIjE FOREGOING DOCUMENT IS A FULL. TRUE 6 CORRECT COPY OF NE ORIGINAL ON FILE tN THIS OFFICE. ^ THE ORIGINAL ON FILE IN ATTEST: - .. , .-. CLERK OF THE COUfiCll, CITY Resolution No. 2007-D23 Page 2 of 2 Clerk of the CoLincil City of Santa Ana ~sr fusros RESOLUTION N0.2006-d87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING STATE FUNDING OF EIGHT PROJECTS AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO SUBMIT THE PROJECTS FOR FUNDING UNDER THE STATE'S SAFE ROUTES TO SCHOOL PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In 1999 the State of California enacted into Law Cal'rfomia Streets and Highways Code §2333.5, which calls For Caltrans to establish and administer a "Safe Routes to School" construction program ("Program") and to use federal transportation funds for the construction and improvement of school pedestrian safety such as traffic signals, school signage, in-pavement lighted crosswalks, and traffic ca}ming projects. B. The Program mandates that Caltrans shall make grants available to local governmental agencies under the Program based on the results of a statewide competition. C. Projects eligible for funding include construction projects that improve the safety of pedestrian andlor bicycle routes to and from schools. D. The City Council of the City of Santa Ana possesses the legal authority to nominate, finance, acquire, and construct projects that are eligible for funding under the Program. E. The City Council of the City of Santa Ana supports efforts to improve pedestrian safety in the City of Santa Ana. Section 2. The City Council of the City of Santa Ana supports State funding of projects in the City of Santa Ana under California's Safe Routes to School Program, and authorizes the Executive Director of the Public Works Agency, or hislher designee, to execute in the Warne of the City of Santa Ana all necessary applications required to be submitted to Caltrans for the eight projects identified in Exhibit 1 for funding under California's Safe Routes to School Program. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resolution No. 2006-087 Page 1 of 3 ADOPTED this 18~h day of December, 2006. APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney ~,% ' ~+ : U gy; !' , v Li 'a E. 5t rck ! ' sistant ~ity Attorney AYES Gouncilmembers Alvarez. Benavides, Bustamante, Martinez, Pulido, Tinaiero (6) NOES: Gouncilmembers None (0) ABSTAIN: Gouncilmembers None (0) NOT PRESENT: Gouncilmembers None (0) CERTIFICATION OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2006-087 to be the original resolution adopted by the City Council of the City of Santa Ana on December 18. 2006. /' Date: / g 7 Patricia E. Healy Clerk of Council City of Santa Ana T E FOREGOING DOCUMENT IS A FULL. ~E OR161NAL ON FILE IN TNlS OFFICE. ^ THE ORIGINAL ON nLE IN ' CORRECT COPY OF OF THE COUN~(L, Cff7 OF SANTA ANA Resolution No. 2006-087 Page2of3 SAFE ROUTES TO SGHOOL PROGRAM PRO,lECTS RECOMMENDED FOR GRANT APPLICATION FY 2006-07 Location Improvement Related School Cost Willits/Sullivan New Traffic Signal Lincoln Elementary $412,500 U rade School 5i na e McFadden at Newhope Left Turn Signal (FJW) Fitz Intermediaie $231,550 Upgrade School Signage Hazard e/o Caddy Cir New Traffic Signal Rosita Elementary $412,500 Upgrade School Signage Grand at Chestnut Left Turn Signal {EIW} Ulla Intermediate $231,550 U rade School Si ns Hazard e/o Gates New Traffic Signal Hazard Elementary $42,500 Upgrade School Signage 171h 1 Mabury New Traffic Signal Muir Elementary $412,500 U rade School Si na e Raitt & Glenwood New Traffic Signal with Carr intermediate $453,750 Ped Countdown Signals (E!W} SA Valley High Upgrade School Signs Widen Sidewalk Raitt / Monta Vista New Traffic Signal Monte Vista Elementary $412,500 Upgrade School Signage Total $2,979,350 EXHIBIT 1 Resolution No 2006-067 Page 3 of 3 .~ ~ , .. PROGRAM SUPPLEMENT NO. N122 to ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 12-5063R knowledge This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 01/12/07 and is subject to all the ternls and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ~ ~~'~ _ p Z3 , approved by the Administering Agency ou 3~S~C ~ (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Intersection of Flower Street and Santa Ana Boulevard TYPE OF WORK: Modify signals for left tum phasing Estimated Cost $21,818.00 CITY OF ^"~~^~ ---- By Date Federal Funds LS30 $ 19,636.00 Attest Title I hereby certify upon my per Accounting Officer / ~/~ ~/ (! Chapter Statutes Item Year 171 2007 2660-102-890 2007-2008 A-2007-295A Date :March 27, 2008 Location: ]2-ORA-O-SA Project Number:HSIPL-5063(119) E.A. Number:l2-931942 LENGTH: 0.1 (MILES) Matching Funds LOCAL OTHER $2,182.00 $0.00 $0.00 STATE OF CALIFORNIA Department of Transportation By ~ ~ ~~' L~ J i Chief, Office of Project Implementation Division of Local As-7sniilstance ~'/I Date /,/~ ?L'v sty budgeted funds are available for this encumbrance: /~ . '^' ~ Date "~ L 7 ir' Program BC Cate or g y Fund Source 20.30.010.550 C 262042 892-F Program Supplement 12-5063R-N122- ISTEA $19,636.00 AMOUNT 19,636.00 Page 1 of 3 12-0RA-D-SA 03/27/2008 HS!PL-5063(1]9) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS #33 P. O. Box 942874 Sacramento, CA 94274-0001. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s}. 4. Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (S) years and seven (7) years, respectively, from the start of the fiscal year(s} that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter{s} issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund Program Supplement12-5063R-N122- ISTEA Page 2 of 3 12-0RA-ltSA 03/27/2008 HSIPL-5063( 1] 9) SPECIAL COVENANTS OR REMARKS reversion date will not be paid from that fiscal year's encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller's Office and the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Project work performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated and encumbered as authorized by the California Transportation Commission and the Department's Accounting Office. 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal-aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement12-S063R-N122- ISTEA Page 3 of 3 2/13/0lles RESOLUTION NO. 2007-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE THE REVISED ADMINISTERING AGENCY-FEDERAL MASTER AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY OF SANTA ANA FOR FEDERALLY FUNDED PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: .1> V p-:'SolP3 ..If A. The City of Santa Ana ("City")/has an existing Administering Agency- Federal Master Agreement No. 12-56es ("Agreement") with the California Department of Transportation ("CaITrans"). This Agreement provides for the City's reimbursement of federally funded projects. " B. CalTrans presented the City with a revised Administering Agency-Federal J..-Master Agreement No. t~~~n January 12,2007. This Agreement has been ~. revised to incorporate v€lnofj's~anges in regulations and policies. Section 2: The City Council hereby authorizes the Executive Director of the Public Works Agency to execute all program supplement agreements required by the revised Administering Agency-Federal Master Agreement No. 12 6603R.. L oJ, . 1:2-50b3 'V'- Section 3: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall altestto and certify the vote adopting this Resolution. ADOPTED this 51h day of March. 2007. Resolution No. 2007-023 Page 1 of2 APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: ~'_ f . .tJ.t~ Usa E. Storck Assistant City Attorney AYES Councilmembers Alvarez. Benavides. Bustamante. Martinez. Pulido. Sarmiento. Tinaiero (7) NOES: Council members None (0) ABSTAIN: Council members None (0) NOT PRESENT: Councilmembers None (0) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-023 to be the original resolution adopted by the City Council of the City of Santa Ana on March 5, 2007. Date: :~j;3//) 7 / / ~--- - . ~ or ..- ... . / ( ~ atricia E. Healy Clerk of the Council City of Santa Ana T!j,E FOREGOING DOCUMENT IS A FULL. TRUE & CORRECT COpy OF Cll"fHE ORIGINAL ON FILE IN THIS OFFICE. o THE ORIGINAL ON FilE IN ATTEST, r BY CLERK OF THE COUNCIL, CITY OF SANTA AN ResoiLltion No. 2007-023 Page 2 of 2 RESOLUTION NO. 2007-030 A RESOLUTION OF THE CITY COUNCil OF THE CITY OF SANTA ANA SUPPORTING FEDERAL FUNDING OF PROJECTS AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO SUBMIT THE PROJECTS FOR FUNDING UNDER THE HIGHWAY SAFETY IMPROVEMENT PROGRAM 3/1/07Ies BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United States Code (23 U.S.C. section 148)is a core program as a result of the passage of the Safe, Accountable,. Flexible, Efficient Transportation Equity Act: A legacy for Users. B. The State of California Department of Transportation (CaITrans) issued a call for projects for the HSIP for Federal Fiscal Year 2006/2007 and Federal Fiscal Year 2007/2008, to use federal transportation funds for construction of projects that will improvo traffic and pedestrian safety, such as traffic signals and sign age upgrades: C. CalTrans makes grants available to local governmental agencies under the Program based on the results of a statewide competition. D. Projects eligible for funding include any local agency public road, any local public agency surface transportation facility, any local agency publicly-owned bicycle or pedestrian pathway or trail, or any traffic calming measure on a local agency public road. E. The City Council of the City of Santa Ana possesses the legal authority to nominate, finance, acquire, and construct projects that are eligible for funding under the HSIP Program. F. The City Council of the City of Santa Ana supports efforts to improve traffic and pedestrian safety in the City of Santa Ana. Section 2. The City Council of the City of Santa Ana authorizes the Executive Director of the Public Works Agency or his designee to execute, in the name of the City of Santa Ana, all necessary documentation and applications required to be submitted to CalTrans for the projects identified in Exhibit 1 for funding under the Highway Safety Improvement Program. Resolution No. 2007-030 Page 1 of3 . . " Section 3, This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 19th day of March. 2007. APPROVED AS TO FORM: Joseph W. Fietcher, City Attorney BY:~'<- c;.:~~ Isa E. Storck Assistant City Attorney AYES: Councilmembers Alvarez. Benavides, Bustamante. Martinez, Pulido. Sarmiento. Tinajero (7) NOES: Councilmembers None (Ol ABSTAIN: Councilmembers None (O) NOT PRESENT: Councilmembers None (0) CERTIFICATION OF ATTESTATION AND ORIGINALITY i, PATRICIA E. HEALY, Clerk of Council, do hereby atlest to and certify the attached Resolution No. 2007-030 to be the original resolution adopted by the City Council of the City of Santa Ana on March 19.2007. Date: 3P7~7 I ( /~ /~ .~ Patricia E. Healy Clerk of Council City of Santa Ana THE fOREGOING DOCUMENT IS A fUll, TRUE & CORRECT COPY OF I9"fHE ORIGINAL ON FilE IN THIS OffiCE. o THE ORIGiNAL ON filE IN ATTEST, 2D (j V BY Resolution No. 2007-030 Page 2 of 3 Il. CiTY Of SAHTA ANA Highway Safety Improvement Program project. Recommended For Grant Application Py 3007-3008 Location Zmprovemrmt. Coat Harbor Blvd. and Kent Install new traffic $363,000 Ave. signal Civic Center Drive and Install new traffic $3-63/000 Pacific Avenue signal Flower Street and Santa !natall left turn arrows $300,000 Ana Blvd. Flower Street and Install left turn arrows $300,000 McFadden Avenue Citywide OVerhead regulatory $220,000 l!Iigns Citywide Street name signs on $297,000 arterials Regulatory/Warning signa Citywide on arterials and $360,000 overhead Flower - Guardrail and Slgnage $400,000 Sunflower to MacArthur Flower - Guardrail and Signage $300,000 MacArthur to Alton Flower - Guardrail and Signage $300,000 Al ton to Dyer Flo~r - Guardrai 1 and Signage $400,000 Dyer to Warne.:r -- Total $3,603,000 EXHIBI'1' 1 ,'.'" Resolution No. 2007-030 Page 3 of 3 1 ~ ~ h PROGRAM SUPPLEMENT NO. N123 to ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 12-5063R A-2007-295A Date :March 21, 2008 Location : 12-ORA-O-SA Project Number:SR2SF-5063(120) E.A. Number:l2-931948 This Prog-ram Supplement hereby incorporates the Administering Agency-State fgreement for Federal Aid which was entered into between the Administering Agency and the State on 01/12/07 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 2i`JJ`7 _ ~,~3 ,approved by the Administering Agency on / ~ S © (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Intersection of Willits Street and Sullivan Street TYPE OF WORK: New signals and ADA ramps LENGTH: 0.1 (MILES) Estimated Cost $31,610.00 CITY OF SANTA ANA By ~ /~ Federal Funds LU20 $31,610.00 ~~ Date ; ~'f y~/ S j Attest Title I hereby certify upon my pens LOCAL Matching Funds OTHER $0.00 $0.00 $0.00 STATE OF CALIFORNIA Department of Trans ortation ,, By .Chief, Office of Project Implementation Division Local Assistance f Date Accounting Officer ~~~~ ~~ 'l Chapter Statutes Item Year 171 2007 2660-102-890 2007-2008 t budge funds are available for this encumbrance: Date ,~ ~~ ~~ Program BC Cate or 4 y Fund Source 20.30.010.535 C 262040 892-F $31,610.00 -----~ AMOUNT 31,610.00 Program Supplement 12-5063R-N123- ISTEA Page 1 of 3 lZ-ORA-WSA 03/21/2008 SR2SF-5063(120) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS #33 P. O. Box 942874 Sacramento, CA 94274-0001. Failure to do so will cause a delay in the State processing invoices for the c.onstruction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 4. Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (5) years and seven (7) years, respectively, from the start of the fiscal year(s) that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter(s) issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund Program Supplement 12-5063R-N123- ISTEA Page 2 of 3 12,-ORA-C-SA 03/21/2008 SR2SF-5063(120) SPECIAL COVENANTS OR REMARKS reversion date will not be paid from that fiscal year's encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller's Office and the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Project work performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated and encumbered as authorized by the California Transportation Commission and the Department's Accounting Office. 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal-aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement12-S063R-N123- ISTEA Page 3 of 3 RESOLUTION NO. 2007-023 2/13/07Ies A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE THE REVISED ADMINISTERING AGENCY-FEDERAL MASTER AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY OF SANTA ANA FOR FEDERALLY FUNDED PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: .n V /=L-:SolP3 -'f A. The City of Santa Ana ("CitY")/has an existing Administering Agency- Federal Master Agreement No. 12-Seoo ("Agreement") with the California Department of Transportation ("CaITrans"). This Agreement provides for the City's reimbursement of federally funded projects. .. B. CalTrans presented the City with a revised Administering Agency-Federal o--Master Agreement No. 1~~gn January 12, 2007. This Agreement has been ~. revised to incorporate vanoITs~anges in regulations and policies. Section 2: The City Council hereby authorizes the Executive Director of the Public Works Agency to execute al/ program supplement agreements required by the revised Administering Agency-Federal Master Agreement No. 12 liG03R.. 14" . 1.2-50b3 y'- Section 3: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 5th day of March. 2007. Resolution No. 2007-023 Page 1 of2 APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney BY:~'_ tt. ./k~ Lisa E. Storck Assistant City Attorney AYES Councilmembers Alvarez. Benavides. Bustamante. Martinez. Pulido. Sarmiento, Tinaiero m NOES: Councilmembers None (0) ABSTAIN: Council members None (0) NOT PRESENT: Councilmembers None (0) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Cieri< of the Council, do hereby attest to and certify the attached Resolution No. 2007-023 to be the original resolution adopted by the City Council of the City of Santa Ana on March 5. 2007. .- . .&.-~ !:.., -- ./ Date: ,~/;3/t} '7 I I /.- / ( //',/ .- - atricia E. Healy Clerk of the Council City of Santa Ana ~ FOREGOING DOCUMENT IS A FULL. TRUE & CORRECT COpy OF HE ORIGINAL ON FILE tN TIllS OFFICE. o THE ORIGINAL ON FILE IN ATTEST, . r ;..-"1:: -1/':1~ BY r p 20 UK CLERK OF THE COUNCil, CITY OF SANTA ANN 'j Resolution No, 2007-023 Page 2 of 2 LST 1216106 RESOLUTION NO. 2006-087 A RESOLUTION OF THE CITY COUNCil OF THE CITY OF SANTA ANA SUPPORTING STATE FUNDING OF EIGHT PROJECTS AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO SUBMIT THE PROJECTS FOR FUNDING UNDER THE STATE'S SAFE ROUTES TO SCHOOL PROGRAM BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In 1999 the State of California enacted into Law California Streets and Highways Code 92333.5, which calls for Caltrans to establish and administer a "Safe Routes to School" construction program ("Program") and to use federal transportation funds for the construction and improvement of school pedestrian safety such as traffic signals, school signage, in-pavement lighted crosswalks, and traffic calming projects. B. The Program mandates that Caltrans shall make grants available to local governmental agencies under the Program based on the results of a statewide competition. C. Projects eligible for funding include construction projects that improve the safety of pedestrian and/or bicycle routes to and from schools. D. The City Council of the City of Santa Ana possesses the legal authority to nominate, finance, acquire, and construct projects that are eligible for funding under the Program. E. The City Council of the City of Santa Ana supports efforts to improve pedestrian safety in the City of Santa Ana. Section 2. The City Council of the City of Santa Ana supports State funding of projects in the City of Santa Ana under California's Safe Routes to School Program, and authorizes the Executive Director of the Public Works Agency, or his/her designee, to execute in the name of the City of Santa Ana all necessary applications required to be submitted to Caltrans for the eight projects identified in Exhibit 1 for funding under California's Safe Routes to School Program. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resolution No. 2006-087 Page 1013 ADOPTED this 18th day of December, 2006. APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney f' r, :v By: AYES Council members Alvarez. Benavides. Bustamante. Martinez. Pulido. Tinajero. (6) NOES: Councilmembers None (0) ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers None (0) CERTIFICATION OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2006-087 to be the original resolution adopted by the City Council of the City of Santa Ana on December 18. 2006. /'~ ~L ) J ~~ Date: /#.97 / -~~;ii:3<: ~- Patricia E. Healy Clerk of Council City of Santa Ana }I'll FOREGOlliG ~OCUMENT IS A FULL. TRUE & CORRECT COPY OF of THE ORIGINAL ON FILE IN THIS OFFICE. D THE ORIGINAL ON FiLE IN ATTEST, 20 BY Resolution No. 2006-087 Page 2 of 3 SAFE ROUTES TO SCHOOL PROGRAM PROJECTS RECOMMENDED FOR GRANT APPLICATION FY 2006-07 Location Improvement Related School Cost Willits/Sullivan New Traffic Signal Lincoln Elementary $412,500 Uoorade School SiQnage McFadden at Newhope Left Turn Signal (ENV) Fitz Intermediate $231,550 Upgrade School Signage Hazard elo Caddy Cir New Traffic Signal Rosita Elementary $412,500 Upgrade School Signage Grand at Chestnut Left Turn Signal (ENV) Villa Intermediate $231,550 Uoarade School Signs Hazard elo Gates New Traffic Signal Hazard Elementary $412,500 Upgrade School Sign age 17'h I Mabury New Traffic Signal Muir Elementary $412,500 Uoarade School Sionaoe Raitt & Glenwood New Traffic Signal with Carr Intermediate $453,750 Ped Countdown Signals (ENV) SA Valley High Upgrade School Signs Widen Sidewalk Raitt I Monta Vista New Traffic Signal Monle Vista Elementary $412,500 Upgrade School Signage Total $2,979,350 EXHIBIT 1 Resolution No 2006-087 Page 3 of 3 BUSINESS CALENDAR MOTION: Martinez SECOND: Bustamante VOTE: AYES: Benavides, Bustamante, Martinez, Pulido, Sarmiento (5) NOES: Alvarez, Tinajero (2) ABSTAIN: None (0) ABSENT: None (0) RESOLUTIONS 55.A. RESOLUTION AUTHORIZING EXECUTION OF PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY ADMINISTERING AGENCY - FEDERAL MASTER AGREEMENT NO.12-5063R Motion: Adopt a resolution. RESOLUTION NO. 2007-023 - A resolution of the City Council of the City of Santa Ana authorizing the Executive Director of the Public Works Agency to execute the revised Administering Agency-Federal Master Agreement with the State of California Department of Transportation to reimburse the City of Santa Ana for federally funded projects MOTION: Alvarez SECOND: Tinajero VOTE: AYES: Alvarez, Benavides, Bustamante, Martinez, Pulido, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) COUNCIL RECESSED TO THE JOINT SESSION BETWEEN CITY COUNCIL AND THE COMMUNITY REDEVELOPMENT AGENCY MEETING FOLLOWED BY THE COMMUNITY REDEVELOPMENT AGENCY MEETING, THE JOINT SESSION BETWEEN CITY COUNCIL AND SANTA ANA FINANCING AUTHORITY AND THE SANTA FINANCING AUTHORITY MEETING AND THE HOUSING AUTHORITY MEETING AT 7:38 P.M. CITY COUNCIL MINUTES 99 MARCH 5, 2007 CONSENT CALENDAR Mayor Pulido announced the following modifications to the Consent Calendar: . Mayor Pulido requested that the reappointments of Cecilia Aguinaga and Victoria Betancourt on Item 13.B. be continued to the March 19, 2007 Meeting . Mayor Pro Tem Alvarez pulled Item 20.A. for separate discussion . Mayor Pro Tem Alvarez voted "no" on Items 19.C. and 25.B. . Councilmember Benavides pulled Item 25.C. for separate discussion Motion: Approve staff recommendations on the following Consent Calendar items. MOTION: Alvarez SECOND: Bustamante VOTE: AYES: Alvarez, Benavides, Bustamante, Martinez, Pulido, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) 1~tmaSctj~~~;~1;;~~~I!...::";"""'" ,.~~~'r~rn\?:shqW ADMINISTRATIVE MATTERS MINUTES Motion: Approve minutes. (Item 10.A. -10.C.) 10.A. REGULAR MEETING MINUTES OF FEBRUARY 20,2007 10.8. ADJOURNED REGULAR MEETING MINUTES OF FEBRUARY 20,2007 10.C. SPECIAL MEETING MINUTES OF FEBRUARY 14, 2007 ORDINANCES/SECOND READING 11.A. ORDINANCE AMENDING ARTICLE IV OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE RELATED TO THE SANTA ANA YOUTH COMMISSION Continued from the February 5, 2007 City Council Meeting by a vote of 7-0 Placed on first reading at the February 20, 2007 City Council meeting and approved by a vote of 7-0 CITY COUNCIL MINUTES 92 MARCH 5, 2007