HomeMy WebLinkAbout22B - ASPHALTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 5, 2008
TITLE:
CONTRACT AMENDMENTS FOR ASPHALT
STREET MAINTENANCE AND ASPLALT
POTHOLE REPAIR
(SPEC. NOS. 06-101 AND 06-103)
i/ / ~i~~-.C-
CITY MANAGER
1 ~i
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Amend the contract with Hardy and Harper, Inc., for asphalt pothole
repairs by $100,000 for a total not to exceed $600,000.
2. Amend the contract with Hardy and Harper, Inc. for asphalt street
maintenance by $688,000 for a total not to exceed $1,800,510.
DISCUSSION
The Public Works Agency's Maintenance Division is responsible for
maintaining approximately 400 miles of streets within the City of Santa
Ana. Services provided under the asphalt street maintenance contract
include the excavation and cold milling of existing roadways, the
installation of pavement reinforcing fabric, construction of asphalt
concrete pavement, and crack sealing. In addition, the contract provides
for water and sewer system maintenance, including trench repair and the
adjustment of water valve boxes and manhole frames and covers to grade.
Services provided under the pothole repair contract include the repair of
all potholes and the repair of all damaged pavement areas not exceeding 50
sq. ft. in area with asphalt overlay.
On July 2, 2007, the City Council awarded contracts to Hardy & Harper,
Inc., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals for asphalt street maintenance and pothole repair.
During the past year, the City has realized good response and service from
Hardy & Harper as well as flexibility of service levels, resulting in an
increase in the asphalt street maintenance and pothole repairs provided.
As needs change, the contractor has the ability to increase or decrease
resources without affecting City staff or other programs. Through this
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Contract Amendments for Asphalt Street Maintenance
May 5, 2008
Page 2
contract, the City's roadway maintenance budget has seen a reduction of 18
percent in unit costs for work performed. Staff that was previously
assigned to roadway maintenance were reassigned to other maintenance
programs, including graffiti removal, trees and roadway cleaning.
The vendor has also provided several large pavement repairs as provided for
in the contract following emergency water service. Staff requests approval
to increase the contract limit for Hardy & Harper, Inc. to provide
uninterrupted asphalt street maintenance and pothole repairs through the
end of the contract term.
FISCAL IMPACT
Funds are available in the Public Works Road Maintenance account (no. 11-
631-6291).
(`James G. Ross
~Ex~cutive Director
P,~iblic Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
~ ~._ ~~ .~
Francisco Gutierrez ~Gf'
Executive Director
Finance & Management Services Agency
JGR/WO/06-lOlA.9 & 06-103A.9
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