HomeMy WebLinkAbout25G - FIRE ALARM SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
May 5, 2008
TITLE:
AGREEMENT RENEWAL FOR FIRE
ALARM SYSTEMS MAINTENANCE
TIME CLOCK SUPPLIES WITH
SIMPLEX GRINNELL
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
AN,D ^ As Amended
^ Ordinance on 15` Reading
^ Ordinance on 2"d Reading
^ implementing Resolution
^ Set Public Hearing For_
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached
renewal of the agreement with Simplex Grinnell in an annual amount not to
exceed $65,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
City facilities are equipped with fire alarm systems for the protection of
people and property, all requiring inspection, preventive maintenance and
repair services necessary to the operation of the alarm system.
Additionally, the alarm systems are tested regularly in accordance with the
State of California Fire Marshall regulation and National Fire Protection
Association rules.
After a formal bidding process, the City Council approved an agreement with
Simplex Grinnell on November 15, 2004. This agreement provides the fire
alarm maintenance for approximately 40 City facilities. The vendor has
performed satisfactorily during the past contract period and has agreed to
renew the agreement without an increase in pricing. An amount of $8,000 is
included to cover existing invoices, and an amount of $5,000 is included
for the purchase of Simplex time clocks, service and supplies as used in
various city departments. Additionally, a contingency of $14,000 is
included to cover emergency services. This will be the final renewal, as
staff will submit a new RFP in 2009.
25G-1
Agreement Renewal for Fire Alarm Maintenance
May 5, 2008
Page 2
FISCAL IMPACT
Funds are available in the various departmental Maintenance and Repair and
Operating Materials and Supplies accounts (object codes 6281 and 6391.
'F'(~l1CAP ~-ter ~~ ' .1,.`'~ .~.~
,J~Francisco Gutierrez
`~ Executive Director
Finance and Management Services Agency
25G-2
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into this 5th day of
May, 2008, by and between Simplex/Grinnell LP ("Consultant") and the City of Santa
Ana, ("City").
RECITALS:
A. The parties entered into Agreement A-2006-117, dated May 15, 2006, (hereinafter
"said Agreement") by which Consultant has provided fire alarm maintenance,
inspection and testing.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
amend said Agreement to extend the term for an additional one year period and to
increase compensation to pay for the extended term and for additional repairs and
replacements, as needed.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation
$65,000.00 to be expended, as follows:
• $28,000.00 for required testing and inspection services during the 2008-2009
fiscal year
• $10,000.00 is added to pay for required sprinkler head repairs and
replacement of smoke detectors during FY 2008-2009
• $5,000.00 for the purchase of Simplex time clocks, services and supplies used
by various city departments in FY2008-2009
• A contingency of $14,000.00 is available for additional services which may be
required to keep the fire alarm system functional during FY 2008-2009
• $8,000.00 is immediately available to pay existing invoices for services
provided during the 2007-2008 fiscal year
2. Section 3, TERM, shall be amended to extend the term through June 30, 2009.
3. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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25G-3
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
DAVID N. REAM
City Manager
SIMPLEX GRINNELL, LP
(NAME)
(title)
25G-4