HomeMy WebLinkAbout25M - CONSULTING SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 5, 2008
TITLE:
AMENDMENT TO AGREEMENT WITH
ALTERNET NETWORKS
,l~`~ ~ ,
C Y MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and the
attached amendment to the agreement
to provide additional services for
$90,000, subject to non-substantive
and City Manager.
Clerk of the Council to execute the
with Alternet Networks, Inc. by $45,000
a total aggregate amount not to exceed
changes approved by the City Manager
DISCUSSION
On November 5, 2007, Council approved an agreement with Alternet Networks,
Inc. to provide consulting services to engineer, design, and develop
specifications for a surveillance system. Alternet Networks, Inc. also
provided project management services to ensure that the surveillance system
includes all required hardware, software, and integration with all existing
systems in the Police Department.
Due to engineering and design changes requested by the City, Alternet
Networks, Inc. has provided services at an unanticipated level. In order to
complete the project, this amendment is needed to cover the costs for
additional services provided by the consultant.
FISCAL IMPACT
Funds are available in the FY 2006 UASI Grant fund (account no. 125-334-
6291-33405).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~
~'~`'" " _
Paul M. Walters
Chief of Police
Police Department
.~
Francisco Gutierrez ~~
Executive Director
Finance & Mgmt. Services Agency
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y
FIRST AMENDMENT TO
CONSULTANT AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on May 5, 2008, by and
between Alternet Networks, Inc., a California corporation ("Consultant") and the City of Santa
Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # A-2007-241, dated September 7, 2007, (hereinafter
"said Agreement") by which Consultant has provided design, engineering and development
of specifications of a Next Generation Surveillance System.
B. Due to engineering and design changes requested by City, Consultant has provided service at
an unanticipated level. In order to complete the project, the Parties wish to authorize
additional funding for additional services provided by Consultant.
C. In accordance with the terms and conditions of said Agreement, the parties wish to amend
the Scope of Services and increase compensation to pay for those services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended by replacing the Project Milestone
schedule included in Consultant's Proposal, with the following Milestone schedule for the
remaining services to be completed by Consultant:
Project Milestones:
Completion Date: 4 weeks after Amendment
Completion Date: 8 weeks after Amendment
Completion Date: 12 weeks after Amendment
Completion Date: 22 weeks after Amendment
Completion Date: 15 weeks after Contract Award
Completion Date: 16 weeks after Contract Award
Completion Date: 13 weeks after Contract Award
Completion Date: 20 weeks after Contract Award
1) RFP Finalization
2) RFP Appropriations
3) RFP Bid
4) RFP Closeout
5) Product Receiving
6) Product Tagging
7) Project Installation -Management
8) Project Testing -Management
-Test
Master Test Plan
Factory Acceptance Test Plan
Factory Acceptance Test Report
Site Test Plan
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Site Test Report
9) Project Final Acceptance Completion Date: 22 weeks after Contract Award
-Software
Software User's Operation Manual
Version Description Documents
-Operations
Operations, Maintenance & Troubleshooting Guide
10) Additional Training Completion Date: 27 weeks after Contract Award
Estimated hourly breakdown of deliverables for Santa Ana Police Department Homeland
Security Surveillance System Statement of Work.
Deliverables• Hours•
Hardware
Networking Equipment and Computer Equipment 100
Cameras 100
Asset Management
Networking/Computer and Other Equipment 100
Cameras 50
Software
Video Recording 100
Integration and Additional Training 200
Total Hours: 500
2. Section 3., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Consultant agrees to accept as total payment for its services, an
hourly rate of $85.00. The total sum to be expended under this Agreement shall not
exceed $90,000.00 during the term of this agreement."
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice, submitted on a monthly basis, evidencing completion of each milestone, subject
to City accounting procedures. Payment need not be made for work which fails to meet
the standards of performance set forth in the Recitals which may reasonably be expected
by City. Payments shall be sent to:
Alternet Networks
2069 Monrovia St.
Costa Mesa, CA 92627"
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3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Consultant
Agreement on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
ALTERNET NETWORKS, INC.
MATTHEW ETESHAM
President/CEO
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