HomeMy WebLinkAbout22B - ASPHALT MATERIALS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 7, 2008
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 15t Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTRACT RENEWAL FOR
ASPHALT CONCRETE MATERIALS
(SPEC. NO. 05-066)
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CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Renew the contract with Vulcan Materials Co. for asphalt concrete materials
for a one-year period in an annual amount not to exceed $90,000.
DISCUSSION
The Public Works Agency performs a variety of maintenance and repairs on
the City's water and sewer systems. Tasks include mainline leak repairs to
the city's 450-mile water main system, repairs and/or replacements of the
47,000 water services, and repairs and/or replacements of the estimated
44,000 sewer laterals. As such, trench cuts are required in order to
perform these repairs. The Water Resources Division requires temporary
asphalt concrete mix to perform trench repairs in asphalt concrete streets.
Permanent asphalt concrete trench resurfacing is provided under a separate
contract administered by the Maintenance Services Division.
On July 18, 2005, the City Council awarded a contract to Vulcan Materials
Co., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals. The vendor has agreed to renew the contract; however,
the vendor has requested a 21 percent increase due to the rising costs of
petroleum-based products. In addition, Vulcan Materials Co. can only offer
fixed contract pricing for six months. Following the initial six months of
the contract, the vendor is requesting an additional $2.00 increase on all
contract items. Staff verified that the price increase is consistent with
the market and that Vulcan continues to offer the best price to the City.
The vendor has performed satisfactorily during the past contract period,
and staff recommends the final renewal of the contract.
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Contract Renewal for Asphalt Concrete Materials
July 7, 2008
Page 2
FISCAL IMPACT
Funds are available in the various departmental accounts (obj ect code
6391). The amount of the contract is estimated, as the actual expenditures
will depend upon the requirements throughout the annual period.
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4:- Francisco Gutierrez
Executive Director
Finance & Management Services Agency
FG/WO/05-066.R3.2:
228-2