HomeMy WebLinkAbout25U - ELECTRONIC BILL PAYMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 7, 2008
TITLE:
AGREEMENT AMENDMENT FOR ELECTRONIC
BILL PAYMENT SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s1 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Amend the agreement with InfoSend, Inc. for municipal utility bill
printing and mailing, and electronic bill presentment and payment
services from $100,000 to a total not to exceed $150,000.
2. Amend agreement with TransFirst, LLC for the processing of credit card
payments from $42,000 to a total not to exceed $60,000.
DISCUSSION
On February 20, 2007, the City Council approved an agreement with
InfoSend, Inc. for bill printing, mailing and electronic bill presentment
services. InfoSend was determined to be the most cost-effective method
for printing of all Municipal Utility bills as well as processing e-
payments. We are in the second year of a three-year agreement with
provision for a two year renewal. After a year of running the program
through InfoSend, Inc., staff has actual data to determine costs
associated with this contract. It is apparent that usage estimates were
conservative. An increase in the number of on-line payments, delinquent
bills, final bills, the handling of inserts in addition to postage costs
effective May 12, 2008 necessitates an amendment to the contract between
the City and InfoSend, Inc.
TransFirst, LLC handles the e-payment portion of the transaction when
customers choose this method of payment. On February 20, 2007, the City
Council also amended the agreement with TransFirst, LLC for the
processing of credit card payments.
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FISCAL IMPACT
Total contract cost of the agreement is estimated to be $210,000. Funds
will be budgeted in the Treasury Division (fund 011-175-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency/~
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on July 7 2008, by
and between InfoSend, Inc., a California corporation ("Consultant") and the City of Santa Ana, a
charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # A-2007-050, dated February 20, 2007, (hereinafter
"said Agreement") by which Consultant has provided municipal bill printing and mailing
services and electronic bill presentment and payment services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to amend
said Agreement to reflect the initial term of three years, with an option to extend for an
additional period.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Consultant Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation by $150,000 to
pay for services during the 2008-2009 fiscal year. Said section shall read, in full, as follows:
"a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the
rates and charges identified in Exhibit A. The total sum to be expended under this Agreement
shall not exceed $150,000, annually, during the term of this Agreement."
2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Consultant Agreement on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
INFOSEND, INC.
MAHMOOD REZAI
President & CEO
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT (this "Amendment") is
entered into on July 7, 2008, by and between TransFirst Health and Government
Services, LLC ("Consultant") and the City of Santa Ana, a charter city and municipal
corporation of the State of California ("City").
RECITALS:
A. The City and Consultant entered into that certain Consultant Agreement # N-2004-
024 dated March 1, 2004 (hereinafter the "Agreement") pursuant to which Consultant
has provided certain credit card payment processing services for City utility bill
customers.
B. In accordance with the terms and conditions of the Agreement, the parties wish to
extend the term of said Agreement in order to provide continuous uninterrupted
services.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
which are hereby acknowledged and confessed, the parties agree as follows:
1. Section l.a., COMPENSATION, shall be amended to read as follows:
"The total sum to be expended under this Agreement for the period commencing
March 1, 2008 and ending February 28, 2009, shall not exceed $60,000.00."
2. Section 2, TERM, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on March 1, 2004 and terminate on February
28, 2009, unless terminated earlier in accordance with Section 10, below. The
term of said Agreement may be extended upon a writing executed by the
Executive Director of Finance and Management Services and the City Attorney."
3. Except as hereinabove modified, all terms and conditions of said Agreement shall
remain in full force and effect.
[signature page follows)
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
PATRICIA E. HEALY DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
TRANSFIRST HEALTH AND
GOVERNMENT SERVICES
By:
(Name)
Title:
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