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Home My WebLink About25Q - TRAFFIC SIGNALREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 7, 2008 TITLE: AMENDMENT TO AGREEMENT WITH TELVENT FARRADYNE INC. TO PROVIDE SOFTWARE UPGRADE FOR THE TRAFFIC SIGNAL SYSTEM ~~~ / CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15' Reading ^ Ordinance on 2rd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Telvent Farradyne, Inc. in the amount of $62,000 for a total contract in the amount of $415,800 subject to non-substantive changes approved by the City Manager and City Attorney to provide a system software upgrade for the City's traffic signal system. DISCUSSION On August 4, 2003, the City Council approved an agreement with Telvent Farradyne, Inc. to implement a new traffic signal system called Management Information System for Traffic (MIST). MIST is a centralized traffic signal system that conforms to current national standards and works with the new generation traffic signal controllers that we installed recently in Downtown Santa Ana. The system also allows the City to interface with the City of Costa Mesa's system for signal coordination along common major arterials. This proposed system upgrade will increase the functionality of the MIST system to allow the City to add new traffic signals to the system. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 25Q-1 Amendment to Agreement With Farradyne July 7, 2008 Page 2 FISCAL IMPACT Funds are available in the Measure M Street Construction Fund (Account no. 32-551-6631, project no. 06-1722). ' h , c James G. Ross Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: ~~ ~~ , Francisco Gutierrez ~8 Executive Director Finance & Management Services Agency 25Q-2 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on July 7, 2008, by and between Telvent Farradyne, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). Recitals: A. The City and PB Farradyne entered into Agreement A-2003-173, dated September 22, 2003, (hereinafter "said Agreement") by which Consultant has provided services in relation to the Adaptive Downtown Traffic Signal Project. B. On June 15, 2006, City received notice that PB Farradyne was acquired by Telvent GIT S.A. and that the new company, Telvent Farradyne, Inc., would assume the obligations of said Agreement. C. In accordance with the terms and conditions of said Agreement, the parties wish to amend said Agreement increase the Scope of Services and the compensation. Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: Section 1, SCOPE OF SERVICES, shall be amended to add a second paragraph, "b". Said Section 1 shall read, in full as follows: "a. Consultant shall perform those services as set forth in Request for Proposal for Advanced Traffic Management System, dated October 2002, the City's Request for Proposal for Advanced Traffic Management System, dated April 2003, Consultant's Technical Proposal, dated December 9, 2002, Consultant's Technical Proposal, dated May 16, 2003 all incorporated hereto and made a part of this Agreement and Consultant's Cost Proposal, dated May 16, 2003, attached hereto as Exhibit A. b. Consultant shall provide MIST Map Enhancements and upgrade of all City intersections to VMS330 technology in order to allow inter-City monitoring capabilities, as set forth in Exhibit A-1, attached to this Second Amendment to Agreement, and incorporated by reference." 2. Section 2.a., "COMPENSATION", shall be deleted in its entirety and replaced with the following: "a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A to said Agreement and Exhibit 25Q-3 A-1, attached hereto. The total sum to be expended under this Agreement shall not exceed $415,800.00 during the term of this Agreement. 3. Except as herein amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: CITY OF SANTA ANA PATRICIA E. HEALY Clerk of the Council DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney TELVENT FARRADYNE, INC. By Laura Sheedy Assistant City Attorney (NAME) (Title) 25Q-4 3206 Tower Oaks Boulevard Rockville, Maryland 20852, USA Tel: + 1 301 468 5568 Fax: +1 301 816 1884 June 17, 2008 Mr. Vinh Nguyen City of Santa Ana Public Works Agency, 4th Floor 20 Civic Center Plaza Santa Ana, California 92701 RE: Santa Ana Adaptive Downtown Traffic Signal Pricing Information for Phase IV Enhancements Dear Vinh: As per our 6/11/2008 conference call, I have revised the earlier cost proposal dated 6/9/2008. This revised cost proposal includes the following features and services to support the City's Phase IV enhancements: 1. Modify existing central system map display capability 2. Monitor all VMS 330 intersections under MIST® 1. MIST®Map Enhancements TFI will modify MIST®software to provide capability to decouple MIST maps from the main GUI. This capability will provide flexibility in monitoring the adaptive network operation in a much more enhanced mode. It will allow the operator(s) to drag a specific map window from the central system main GUI to a second monitor, thereby providing a more focused view of a specific area during congestion and/or incident situations. 2. Monitoring VMS330 Intersections under MIST® As part of data exchange between Intertie agencies including the City of Costa Mesa, it is expected that the neighboring cities to be able to monitor operation of the signals anywhere within that region. The City of Costa Mesa has already brought up all of its 110 VMS330 intersections under their MIST central system, making it available to Santa Ana MIST to monitor those intersections. The city of Santa Ana also has started such movement and included 18 intersections out of approximately 240 intersections available for monitoring. This task will expand the VMS330 monitoring network under MIST by adding all of the remaining intersections to this network. This approach will require purchasing acity-wide license from IDI for the NTCIP Proxy software that facilitates communications between the VMS330 and the MIST system. The City will import all of the intersection maps as well as update the MIST database. Table 1 below provides detailed cost items for the above tasks EXHIBIT A-1 25Q-5 Santa Ana Adaptive Traffic Signal Control System Should you have any questions or require any further information, please contact me at (301) 816-1849 at your convenience. Very truly yours, Farhad Pooran, PhD, P.E. Project Manager Telvent Farradyne Inc. Table 1 -Santa Ana Phase IV Software Enhancement & Integration Cost Task ID Task Description Cost 1 MIST Enhancements $ 30,000 1.1 Decoupling MIST maps from GUI (to a separate monitor) $ 43,200 1.2 Delivery and upgrade including Travel & ODC $ 6,800 Telvent Cost share ($20,000) $(20,000) 4 Monitoring VMS330 Intersections $ 32,000 4.1 IDI NTCIP Proxy licensing $ 27,000 4.2 Installation and Delivery including Travel & ODC $ 5,000 Total Phas e IV Project Cost $ 62,000 25Q-6