HomeMy WebLinkAbout25A - PLAN CHECK SVCS
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 18, 2008
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT AMENDMENT WITH WILLDAN
CORPORATION FOR PLAN CHECK
SERVICES
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CONTINUED TO
-
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the
attached amendment to an agreement with Willdan Corporation, subject to
non-substantive changes approved by the City Manager and City Attorney
for plan check services in an amount not to exceed $130,000.
DISCUSSION
In November 2007, City Council authorized an agreement for plan check
services with Willdan Corporation in an amount not to exceed $55,000.
The purpose of this agreement was to provide a part-time contract plan
check engineer devoted to the public counter. Over the past two years,
the City has made substantial improvements in the plan check process,
including better service at the counter, where plans for smaller projects
are often checked while the customer waits. The proposed amendment to
this agreement would ensure the City maintains this improved level of
service.
Willdan Corporation is a private consulting firm that provides contract
services exclusively to public agencies. This is the fifth year the City
has contracted with Willdan Corporation. The firm was selected after
circulation of a Request for Proposals and review of proposals from eight
firms.
All funds under the existing contract will be expended within a few
weeks. This recommended action would continue the contract services of
Willdan Corporation for a part-time plan checker on an "as needed" basis
at a rate of $75 per hour using funds in the current year budget
allocated for this purpose. Over the past five years, Willdan
Corporation has been able to meet the City's requirements for
professional staffing in a timely manner.
25A-1
Agreement Amendment with
Willdan Corporation
August 18, 2008
Page 2
FISCAL IMPACT
Funds in the amount of $75,000 are available in the Planning and Building
Agency's account for other contractual services (account no. 11-508-6291).
APPROVAL AS TO FUNDS AND ACCOUNTS:
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Executive Director
Planning and Building Agency
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25A-2
FIRST AMENDMENT TO CONSULTANT AGREEMENT
THIS FIRST AMENDMENT TO CONSULTANT AGREEMENT is entered into
on August 4, 2008, by and between WILLDAN CORPORATION, a California
corporation ("Consultant") and the City of Santa Ana, a charter city and municipal
corporation of the State of California ("City").
RECITALS:
A. The parties entered into Consultant Agreement A-2007-237, dated November 5, 2007
(hereinafter "said Agreement") by which Consultant has provided Building
Department Counter Technician services, including plan check services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement for an additional one-year period.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
First Amendment to Consultant Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase the hourly rate from
$70.00 to $75.00 and increase total compensation by $75,000.00. Said section shall
be deleted in its entirety and replaced with the following;
"a. City agrees to pay, and Consultant agrees to accept as total payment for its
services an hourly fee of$75.00. Total compensation to be provided pursuant to this
Agreement shall not exceed $130,000.00 during the term of said Agreement."
2. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Consultant Agreement on the date and year first written above.
A TrEST:
CITY OF SANTA ANA
PATRICIA E. HEALY
Clerk ofthe Council
DAVIDN. REAM
City Manager
APPROVED AS TO FORM:
WILLDAN CORPORATION
JOSEPH W. FLETCHER
City Attorney
(NAME)
(Title)
25A-3
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