HomeMy WebLinkAbout22E - BRASS WATERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 2, 2008
TITLE:
CONTRACT RENEWAL FOR
BRASS WATER SERVICE FITTINGS
(SPEC. NO. 07-057)
% ~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contracts for brass water service fittings for a one-year period
in the annual amounts as follows:
Vendor: Location: Amount:
Wells Supply Company Santa Ana $50,000
Ferguson Waterworks Santa Ana $30,000
DISCUSSION
Last year, the Public Works Agency (PWA) Water Division delivered 43,000
acre feet of water to businesses and residents in Santa Ana. To do so, PWA
maintains an extensive distribution system that includes 20 active wells,
seven pumping stations and reservoirs, and seven import water connections,
as well as miles of water pipe. In order to perform maintenance and
repairs on this extensive system, PWA requires an assortment of materials
such as bushings, flanges, nuts, and stops. The materials are purchased
through the Central Stores warehouse for distribution. The contracts for
brass water service fittings is designed to provide quality products at a
significant savings based on quantity pricing.
In July 2007, three contracts for brass water service fittings were awarded
for a one-year period with provision for four, one-year renewals. At this
first renewal, all the vendors have requested price increases - two at an
increase of ten percent and guaranteeing the price for one year. However,
S & J supply requested a 13 percent increase, and will only hold that price
for six months. With this increase, S & J is no longer a low bid, with no
assurances as to the increase for the second half of the contract period.
Ferguson Waterworks and Wells Supply Company have performed satisfactorily
during the past contract period. Staff recommends the first renewal of the
contract with Ferguson Waterworks and Wells Supply Company. The annual
amounts are based upon past usage and staff's projection for the next year.
22E-1
Contract Renewal for Brass Water Service Fittings
September 2, 2008
Page 2
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and
Water Quality & Measurement accounts (nos. 64-575-6391 and 64-578-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
James ,.G . Rc~s s
Executive Director
Public W rks Agency
JGR /07-057R1.9:
}Francisco Gutierrez ,~~
Executive Director
Finance & Mgmt. Services Agency
22E-2