HomeMy WebLinkAbout22D - CLEAN AIR SEPARATOR
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
OCTOBER 6, 2008
TITLE:
CONTRACT AWARD FOR
CLEAN AIR SEPARATOR SYSTEM
(SPEC. NO. 08-049)
APPROVED
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
l2AfZ
CITY MANAGER
CONTINUED TO
-
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Fleming Environmental, Inc. for the installation of
four clean air separator systems in an amount not to exceed $187,019.
DISCUSSION
The City of Santa Ana dispenses gasoline for use in City vehicles. The
fuel is stored in tanks located at the Corporate Yard, the Police
Administration Facility, and Fire Stations no. 1, 4, 5 and 6. Since 2001,
the California Air Resources Board (CARB) has adopted a number of
significant enhancements to gasoline dispensing facilities' vapor recovery
systems. Phase I of Rule 461 addressed the transfer of gasoline into fuel
storage tanks, and required compliance by April 1, 2005. Phase II,
addressing the storage and dispensing of gasoline, requires vapor recovery
systems to control emissions. Compliance is required by April 1, 2009.
The system collects gasoline vapors that would otherwise escape into the
air during vehicle refueling. The fuel tank located at Fire Station #6 is
used for dispensing diesel fuel and the tank at Fire Station #1 is
scheduled to be converted to diesel and therefore, both are not subject to
this statute. The contract will provide for the installation of vapor
recovery systems on the storage tanks at the remaining two fire stations,
(#4 and #5) the Corporate Yard and the Police Administration building,
prior to the April 1, 2009 deadline.
The notice inviting bids was advertised on August 27, 2008, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
9 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
2 Bids received
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Contract Award Air Separator
October 6, 2008
Page 2
Bids were received and opened on September 15, 2008, and the results are
as follows:
Vendor:
Location:
Cost:
Fleming Environmental, Inc.
JEM Industries, Inc.
Buena Park
Tustin
$178,113
$179,160
The bid received from Fleming Environmental, Inc is responsive to the
specification and meets the City's requirements. To allow for
unanticipated requirements, a five percent contingency has been included
in the award amount.
FISCAL IMPACT
Funds are available in the Building Maintenance Building and Other
Contractual Services account (no. 73-105-6291).
~
&,~ Francisco Gutierrez
Executive Director
Finance and Management
--..J
Services Agency
BP
220-2