HomeMy WebLinkAbout25D - TEMP PERSONNEL-CONSULTING
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
OCTOBER 6, 2008
TITLE
APPROVED
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
AGREEMENT RENEWALS FOR
TEMPORARY INFORMATION
TECHNOLOGY PERSONNEL AND
CONSULTING SERVICES
CITYMA@~
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Approve and authorize the City Manager and Clerk of the Council to
execute the attached agreement renewals for temporary information
technology personnel and consulting services in a total aggregate amount
not to exceed $3,590,000 for a one year term, subject to non-substantive
changes approved by the City Manager and City Attorney with the following
vendors:
Concorde Consulting, Inc.
SoftMaster, Inc.
The Comdyn Group, Inc.
Telfords
DISCUSSION
The City utilizes temporary contractors specialized in information
technology as a primary means to support City operations. Contract
personnel provide software application development and support; business
application and project consulting; telecommunications services; and
computer and networking services. The use of these services maximizes the
effectiveness of staff resources in the Information Services Division
(ISD). This approach ensures timely completion of City information
projects and reduces interruptions to the computer infrastructure system.
These agreements with the various consulting firms provide highly skilled
technology contractors who are essential in providing specialized
assistance to City departments in the design, development and
implementation of the City's information management systems. They support
over 2,000 plus end-users; 600 mainframe-based application programs;
three client/ server-based systems; three web-based Enterprise business
systems; the City I s wide area network with connection to the Internet;
250-1
Renewals for Temporary IS
Personnel and Consulting Services
October 6, 2008
Page 2
seven department local area networks; 120 servers in the City Hall and
Police Department data centers with over 24 tera bytes of data capacity;
and 150+ managed network switches, routers and 100 high speed data
circuits supporting 38 City operating locations. Software applications
developed and supported by these contractors included the Santa Ana
Property Information Network (SAPIN), the Business License/Tax System,
Municipal Utility System, and several other revenue related systems. The
contractors also support the current implementation of the new Financial
Enterprise Planning system.
For the Police Department, contractors support mission-critical systems
such as the Computer Aided Dispatch, the Jail Management System, Arrest
and Booking system, Case Management system, Police Intranet system,
wireless data communications for 175 patrol vehicles, California Law
Enforcement Telecommunication system (CLETS) access, PD and Jail Email
system, Evidence wireless systems, and 100 other systems which are
critical to the daily operations of the Police and Jail departments.
Homeland Security technologies such as the PD Emergency Department
Operations Center (DOC), Web based Emergency Operations Center (WebEOC),
and Mobile Command Post systems are supported and maintained by technical
contractors. Contractors also help support 3 additional PD substations by
managing network systems which provide 185 field officers and
investigators access to systems located at the main station. The Police
Department has used several of these contractors to enhance the Police
field reporting system under grant funding.
Addi tionally, under a cost reimbursement basis, technical contractors
engineered, developed, maintain, and hosts the County-wide network and
computing environment for Coplink, which is the Integrated Law & Justice
Agency for Orange County (ILJAOC) web-based information sharing and crime
analysis system that connects all 29 of Orange County's public law
enforcements agencies with other law enforcement agencies throughout
southern California, southwest and pacific northwest regions.
A Request for Proposal (RFP) for Temporary Technical Contract Service and
Consulting Services was issued by ISD in March 2007. Twelve proposals were
evaluated and the top four vendors were identified. On June 18, 2007,
Council approved agreements with these four vendors for a one-year period,
with the option of four renewal terms. During the past 15 months, the
vendors have provided excellent service and support to the City and staff
recommends the first renewal of the agreements.
250-2
Renewals for Temporary IS
Personnel and Consulting Services
October 6, 2008
Page 3
FISCAL IMPACT
Funds are available in various Technology Plan, Other Contractual
Services accounts (nos. 109-200-6291, 109-300-6291, 109-400-6291, 109-
600-6291, 109-700-6291, 11-338-6291, 82-178-6291, & 80-180-6291, 570-935-
6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
't'\('''~\.~I'' 0 't~. _ ,
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
/
250-3
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on October 6,2008,
2008, by and between CONCORDE CONSULTING, INC., a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2007-144, dated June 18,2007, (hereinafter
"said Agreement") by which Consultant has provided temporary technical personnel
to assist the City's Information Technology department with various projects and on a
consulting basis.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for services during
the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of said Agreement shall commence July 1, 2007 and terminate on
September 30, 2009, unless earlier terminated in accordance with Section 13, below.
The term of said Agreement may be extended upon a writing executed by the
Executive Director of Finance and Management Services and the City Attorney.
The City shall have the option, at City's discretion, to renew this Agreement for up
to three (3) additional one-year periods."
2. Section 4, "Compensation, shall be amended to increase total compensation by
$3,590,000.00, to pay for additional services provided during the extended term of said
Agreement. Said Section 4, shall read in full as follows:
"a. The City agrees to pay, and Consultant agrees to accept as total payment for its
services pursuant to this Agreement, the rates and charges set forth in Vendor's Cost
Proposal, attached to said Agreement as Exhibit B. City will determine, in its sole
discretion which projects will be assigned to Consultant. Total compensation
payable to all vendors for Temporary Technical Contract Service Personnel under
this Agreement shall not exceed $3,590,000.00, during the one-year term
commencing October 1, 2008. Said total compensation shall be divided between any
and all of the Vendors selected by the City, as determined at the City's discretion.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed and/or products purchased, subject to City
250-4
accounting procedures. Payment need not be made for work that fails to meet the
standards of performance set forth in the Recitals which may reasonably be expected
by City."
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk ofthe Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
CONCORDE CONSULTING, INC.
By:
Laura Sheedy
Assistant City Attorney
(NAME)
(Title)
250-5
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on October 6,2008,
2008, by and between SOFTMASTER, INC., a California corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California
(hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2007-l45, dated June 18,2007, (hereinafter
"said Agreement") by which Consultant has provided temporary technical personnel
to assist the City's Information Technology department with various projects and on a
consulting basis.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for services during
the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of said Agreement shall commence July 1,2007 and terminate on
September 30,2009, unless earlier terminated in accordance with Section 13, below.
The term of said Agreement may be extended upon a writing executed by the
Executive Director of Finance and Management Services and the City Attorney.
The City shall have the option, at City's discretion, to renew this Agreement for up
to three (3) additional one-year periods."
2. Section 4, "Compensation, shall be amended to increase total compensation by
$3,590,000.00, to pay for additional services provided during the extended term of said
Agreement. Said Section 4, shall read in full as follows:
"a. The City agrees to pay, and Consultant agrees to accept as total payment for its
services pursuant to this Agreement, the rates and charges set forth in Vendor's Cost
Proposal, attached to said Agreement as Exhibit B. City will determine, in its sole
discretion which projects will be assigned to Consultant. Total compensation
payable to all vendors for Temporary Technical Contract Service Personnel under
this Agreement shall not exceed $3,590,000.00, during the one-year term
commencing October 1,2008. Said total compensation shall be divided between any
and all of the Vendors selected by the City, as determined at the City's discretion.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed and/or products purchased, subject to City
250-6
accounting procedures. Payment need not be made for work that fails to meet the
standards of performance set forth in the Recitals which may reasonably be expected
by City."
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIAE. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
SOFTMASTER, INC.
By:
Laura Sheedy
Assistant City Attorney
(NAME)
(Title)
250-7
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on October 6, 2008,
2008, by and between THE COMDYN GROUP, INC., a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2007-147, dated June 18,2007, (hereinafter
"said Agreement") by which Consultant has provided temporary technical personnel
to assist the City's Information Technology department with various projects and on a
consulting basis.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for services during
the extended term.
WHEREFORE, in consideration ofthe covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of said Agreement shall commence July 1, 2007 and terminate on
September 30, 2009, unless earlier terminated in accordance with Section 13, below.
The term of said Agreement may be extended upon a writing executed by the
Executive Director of Finance and Management Services and the City Attorney.
The City shall have the option, at City's discretion, to renew this Agreement for up
to three (3) additional one-year periods."
2. Section 4, "Compensation, shall be amended to increase total compensation by
$3,590,000.00, to pay for additional services provided during the extended term of said
Agreement. Said Section 4, shall read in full as follows:
"a. The City agrees to pay, and Consultant agrees to accept as total payment for its
services pursuant to this Agreement, the rates and charges set forth in Vendor's Cost
Proposal, attached to said Agreement as Exhibit B. City will determine, in its sole
discretion which projects will be assigned to Consultant. Total compensation
payable to all vendors for Temporary Technical Contract Service Personnel under
this Agreement shall not exceed $3,590,000.00, during the one-year term
commencing October 1, 2008. Said total compensation shall be divided between any
and all of the Vendors selected by the City, as determined at the City's discretion.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed and/or products purchased, subject to City
250-8
accounting procedures. Payment need not be made for work that fails to meet the
standards of performance set forth in the Recitals which may reasonably be expected
by City."
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
THE COMDYN GROUP, INC.
By:
Laura Sheedy
Assistant City Attorney
(NAME)
(Title)
250-9
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on October 6, 2008,
2008, by and between TELFORDS, a partnership (hereinafter "Consultant"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2007-146, dated June 18,2007, (hereinafter
"said Agreement") by which Consultant has provided temporary technical personnel
to assist the City's Information Technology department with various projects and on a
consulting basis.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for services during
the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of said Agreement shall commence July 1, 2007 and terminate on
September 30, 2009, unless earlier terminated in accordance with Section 13, below.
The term of said Agreement may be extended upon a writing executed by the
Executive Director of Finance and Management Services and the City Attorney.
The City shall have the option, at City's discretion, to renew this Agreement for up
to three (3) additional one-year periods."
2. Section 4, "Compensation, shall be amended to increase total compensation by
$3,590,000.00, to pay for additional services provided during the extended term of said
Agreement. Said Section 4, shall read in full as follows:
"a. The City agrees to pay, and Consultant agrees to accept as total payment for its
services pursuant to this Agreement, the rates and charges set forth in Vendor's Cost
Proposal, attached to said Agreement as Exhibit B. City will determine, in its sole
discretion which projects will be assigned to Consultant. Total compensation
payable to all vendors for Temporary Technical Contract Service Personnel under
this Agreement shall not exceed $3,590,000.00, during the one-year term
commencing October 1,2008. Said total compensation shall be divided between any
and all of the Vendors selected by the City, as determined at the City's discretion.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed and/or products purchased, subject to City
accounting procedures. Payment need not be made for work that fails to meet the
250-10
standards of performance set forth in the Recitals which may reasonably be expected
by City."
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIAE. HEALY
Clerk ofthe Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
TELFORDS
By:
Laura Sheedy
Assistant City Attorney
(NAME)
(Title)
250-11
250-12