HomeMy WebLinkAbout25E - MAINTENANCE SVCS
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
OCTOBER 6, 2008
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
AMENDMENT TO AGREEMENT WITH MIDORI
GARDENS INC.
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the
attached amendment to the agreement with Midori Gardens Inc. in the
amount of $50,000 for the current fiscal year, for a total annual
contract amount not to exceed $600,000 and amending the date of the
agreement to coincide with the fiscal year, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
Midori Gardens Inc. has been providing maintenance services for the
City's medians, on arterials, and at water reservoir sites. This
agreement was competitively bid in 2006.
Midori has contacted the City asking for an increase of approximately 10
percent due to unforeseen increases in petroleum goods and fuel. Based on
the competitiveness of their proposal and the fact that they haven't
received any rate increases to their agreement in the last eight years,
staff recommends the increases.
The amendment also revises the term of the third year of the agreement to
coincide with the budget fiscal year which ends on June 30, 2009.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25E-1
Amendment to Agreement with
Midori Gardens Inc.
October 6, 2008
Page 2
FISCAL IMPACT
Funds are
activity
activity
activity
budgeted and available in the Public Works Median Landscaping
(account no. 29-637-6261), the Water Production and Supply
(account no. 64-574-6261) and the Environmental Sanitation
(account no. 68-632-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Jame~ G. Ross
Executive Director
Public Works Agency
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Francisco Gutierre~
Executive Director
Finance & Management Services Agency
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25E-2
SECOND AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on October 6, 2008,
by and between Midori Gardens ("Contractor") and the City of Santa Ana, a charter city and
municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2006-195, dated August 7, 2006, (hereinafter "said
Agreement") by which Contractor has provided landscape maintenance in street medians and
City owned property.
B. In accordance with the terms and conditions of said Agreement, the parties wish to adjust the
rates and charges for services to compensate for increases in materials and labor costs, and to
adjust the term to coincide with the City's budget cycle.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Contractor agrees to accept as total payment for its
services, the rates and charges identified in Exhibit D, attached to said
Agreement. Commencing September 1, 2008, those rates and charges shall be
adjusted to the amounts set forth in Exhibit D-1, attached hereto and incorporated
by this reference. The total sum to be expended under this Agreement shall not
exceed $600,000 for the term from August 1,2008 through June 30, 2009."
2. Section 3, TERM, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on August 1, 2006 and continue for a period of
thirty-five (35) months. The final term of said Agreement shall run from August
31, 2008 through June 30, 2009, unless terminated earlier in accordance with
Section 12, below. The term of this Agreement may be extended for two
additional one-year terms, at the option of the City.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
II
II
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25E-3
II
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIAE. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
MIDOR! GARDENS
RECOMMENDED FOR APPROVAL:
JAMES G. ROSS
Executive Director Public Works
NAGA HAMAMOTO
President
25E-4
EXHIBIT D-l
CONTRACT PRICING
Effective September 1,2008
Contractor will provide all labor, equipment and materials necessary for city-wide landscaping
maintenance service of street medians and various public facilities in accordance with the
specifications and special provisions herein.
1. ROUTINE MAINTENANCE
Cost/Month (X 12 months =)
CostlY ear
A. Medians & Service Road Dividers
$ 30.766.56 Imo. $369.198.72/yr.
$ 2.54704llmo. $ 30.568.92/yr.
$ 464.20 Imo. $ 5.57004Olyr.
$ 5.080.90/mo. $ 60.970.80/yr.
$ 2.092.20/mo. $ 25.1 0604Olyr.
$ lA32.20/mo. $ 17 . 186040lyr.
$ 55404Olmo. $ 6.658.80/yr.
B. Other Areas
C. Parking Lots
D. Neighborhood Monument/Entry Areas
E. Water Reservoir Facilities
F. Arterial Sidewalks Maintenance
G. Annual Color
II NEW MAINTENANCE Cost/Square Foot/Month
A. Turf Area $ .06
B. Shrub/Ground Cover Area $ .05
C. Hardscape Area $ .04
D. Arterial Sidewalk $ .03
25E-5
III EXTRAORDINARY MAINTENACE
A. Materials - Contractor's cost from supplier plus 15%
B. Labor - Contractor's rates (including all fringe benefits, markup, overhead, etc.) for the following
job classifications:
Straight Time
Overtime
1. Landscape Maintenance Laborer $ 20.90 $ 31.35 -
2. Irrigation Technician $ 27.50 $ 41.25
3. Supervisor $ 38.50 $ 57.75
IV EXTRAORDINARY PLANTING
1. 36" box tree; standard trunk $ 605.00
2. 36" box tree; multi trunk $ 660.00
3. 24" box Tree; standard trunk $ 27 5.00
4. 24" box tree; multi trunk $ 330.00
5. 15 gal plant $ 71.50
6. 5 gal plant $ 17.60
7. 1 gal plant $ 6.60
8. 4" flat of annual color $ 24.20
9. Flat of ground cover $ 17.60
25E-6