HomeMy WebLinkAbout25G - SEWER VIDEO
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
OCTOBER 6, 2008
TITLE:
THIRD AMENDMENT TO THE
AGREEMENT WITH HOUSTON HARRIS
PCS INC. FOR SEWER VIDEO
INSPECTION SERVICES
APPROVED
D As Recommended
o As Amended
D Ordinance on 151 Reading
o Ordinance on 2nd Reading
D Implementing Resolution
o Set Public Hearing For
a
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the
attached amendment to the agreement with Houston Harris PCS, Inc. for a
one-year term extension in an amount not to exceed $300,000 for
television inspection of sanitary sewers.
DISCUSSION
The City owns and maintains a sanitary sewer collection system consisting
of 390 miles of pipelines and 8,300 manholes. The California Regional
Water Quality Control Board requires the City to regularly inspect and
assess the condition of sewer pipelines and manholes. Closed circuit
television (CCTV) technology is utilized to assess the condition of sewer
mains and identify system deficiencies. The City has historically
utilized consulting firms to provide CCTV inspection services. To date,
approximately 250 miles (65%) of the sewer system has been inspected
using CCTV technology.
Houston Harris PCS, Inc. currently provides contract sewer video
inspection services to the City. They were selected as the top rated
firm during a 2004 selection process from among five firms and were
awarded an annual contract for $300,000 in October 2004 with extensions
through Fiscal Year 2007-08 for an additional $300,000 per year.
Houston Harris PCS, Inc. has provided exceptional service throughout the
term of the contract. They provide high quality digital video and data
in a format that interfaces well with existing City sewer data records.
Houston Harris PCS, Inc. has also responded in a timely manner to all
City requests for special and/or emergency video inspections.
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Agreement with Houston Harris
PCS, Inc.
October 6, 2008
Page 2
Houston Harris PCS, Inc. has agreed to continue to provide video and
sewer line cleaning services at the current contract prices. Based upon
the excellent service provided, staff recommends that the current
agreement with Houston Harris PCS, Inc. be amended for a one-year term.
The annual not to exceed amount of the agreement will remain at $300,000
for the year. All other contract terms and conditions will remain
unchanged.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Fund (account no. 56-
575-6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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Executive Director
Public Works Agency
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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JGR/RB/RFCA07-03/AgreeHoustonHarris/JGR
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THIRD AMENDMENT TO AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on October 6, 2008, by
and between Houston Harris PCS, Inc., a California corporation ("Consultant") and the City of
Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2004-220 dated October 4, 2004, (hereinafter "said
Agreement") by which Consultant has provided cleaning, inspecting and video taping of
sanitary sewers.
B. In accordance with the terms and conditions of said Agreement, the parties wish to renew
said Agreement for an additional one-year period and increase compensation to pay for
services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Third Amendment to
Consultant Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase total compensation to provide
an additional $300,000.00, during the extended term from November 1,2008 through
October 31,2009.
2. Section 3, TERM, shall be extended for an additional one-year period from November 1,
2008 through October 31,2009.
3. Except as herein amended all terms and conditions of said Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Consultant
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
HOUSTON HARRIS PCS, INC.
By:
Laura Sheedy
Assistant City Attorney
PAM HOUSTON
President/Secretary ITreasurer
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