The URL can be used to link to this page

Home My WebLink About20A - INTERNET SAFETY KIDS PRGRMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2008 TITLE: APPROPRIATION ADJUSTMENT ACCEPTING FY 2008 BYRNE DISCRETIONARY GRANT FOR INTERNET SAFETY FOR KIDS PROGRAM ~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Approve an appropriation adjustment recognizing FY 2008 Byrne Discretionary Grant funds in the amount of $89,435 in revenue account (no. 127-01-5363), and appropriate same in the FY 2008 Byrne Discretionary Grant expenditure account (no. 127-360-various). 2. Authorize the City Manager and the Clerk of the Council to execute the attached agreement with Web Wise Kids, to operate an Internet Safety for Kids Program in an amount not to exceed $89,435, subject to non- substantive changes approved by the City Manager and the City Attorney. DISCUSSION The Department of Justice, Office of Justice Programs, supported under the FY08 Byrne Discretionary Grants (BJA), has awarded the Santa Ana Police Department $89,435, for the Internet Safety for Kids Program. The BJA program helps local communities improve the capacity of local justice systems and provides for national support efforts. This project is authorized and funded through a line item in the FY 08 Congressional Budget. Funds should be used for purposes recommended by Congress. The City of Santa Ana, through the Santa Ana Police Department, has enlisted the assistance of Web Wise Kids (WWK) to implement the MISSING Internet Protection Program. MISSING is a stimulation program, in the form of a game, that teaches children how to recognize and repel Internet predators in a safe and practical manner. The purpose of this program is to educate youths in 50 schools in the city, to make wise choices when using the Internet, thereby reducing their risk of being victimized online. Upon completion of the MISSING game, students will be able to apply what they have learned from the game to protect themselves from the real world dangers of Internet predators. Students will design an Internet safety plan for their personal use and share this with family members, initiating dialogue on this critical issue. ~ 0 w ~~ FY 2008 Byrne Discretionary Grant October 6, 2008 Page 2 FISCAL IMPACT Approval of the appropriation adjustment will enhance the FY08 BJA Internet Safety for Kids Program account (no. 127-01-5363) and in the FY08 BJA Internet Safety for Kids Program expenditure accounts (nos. 127-360- various) by $89,435. APPROVED AS TO FUNDS AND ACCOUNTS: ~;~~~ Paul M. Walters Chief of Police Police Department ll~rancisco Gutierrez Executive Director Finance & Mgmt. Services Agency 20A-2 Department of Justice ~ GRANT MANAGER'S MEMORANDUM, PT. I: Office of Justice Programs PROJECT SUMMARY • ~~ Bureau of Justice Assistance Grant PROJECT NUMBER PAGE I OF 1 2008-DD-BX-0178 This project is supported under FY08(BJA -Byme Discretionary Grants) P.L. 110-161 I 1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Stefanie Harris William Nimmo (202) 305-8069 Commander 60 Civic Center Plaza Santa Ana, CA 92701-4060 (714)245-8721 3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) Congressionally Mandated Award I 4. TITLE OF PROJECT Santa Ana Police Department Internet Safety for Kids Program i 5. NAME 8c ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE i t ~ City of Santa Ana 60 Civic Center Plaza Santa Ana, CA 92701-4060 i ' ~ 7. PROGRAM PERIOD ~ 8. BUDGET PERIOD i FROM: 07/01/2008 TO: 12!31/2009 ~ FROM: 07/01/2008 TO: 12/31/2009 ____ 9. AMOUNT OF AWARD 10. DATE OF AWARD $ 89,435 08/04/2008 1 E ' SECOND YEAR'S BUDGET AMOUNT 12 SI COND YEAR S BUDGET .. t 3. TH[RD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT L - I5. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) ~ The Edward Byme Memorial Discretionary Grants Program (Byme Discretionary Program) helps local communities improve [he capacity of local justice systems and provides for national support efforts. This project is authorized and funded through a line item in the FY 08 Congressional Budget. Funds should be used for purposes recommended by Congress. The City of Santa Ana, through the Santa Ana Police Department, has enlisted the assistance of Web Wise Kids (W WK) to implement the MISSING Intemet Protection Program. OJP FORM 4000/2 (REV. 4-88) 20A-3 MISSING is a simulation program, in the form of a game, that teaches children how to recognize and repel Internet predators in a safe and practical manner. The purpose of this program is to educate youths in 50 schools in Santa Ana, California, to make wise choices when using the Intemet, thereby reducing their risk of being victimized online. Upon completion of the MISSING game, students will be able to apply what they have teamed from the game to protect themselves from the real world dangers of Intemet predators. Students will design an Intemet safety plan for their personal use and share this with family members, initiating dialogue on this critical issue. NCA/NCF 20A-4 Department of Justice Office of Justice Programs i t f J ti A ~~_~ = B PAGE I OF 2 s an ureau o us ce ss .~ , ce Grant 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2008-DD-BX-0178 City of Santa Ana 60 Civic Center Plaza 5. PROJECT PERIOD: FROM 07/01/2008 TO 1213 ]/2009 Santa Ana, CA 92701-4060 BUDGET PERIOD: FROM 07/01/2008 TO 12/31/2009 6. AWARD DATE 08/04/2008 7. ACTION lA. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial 956000785 00 9. PREVIOUS AWARD AMOUNT $ 0 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 89,435 Santa Ana Police Department Internet Safety for Kids Program __-__ - -.____ --._-. I I. TOTAL AWARD $ 89,435 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 4 13. STATUTORY AUTHORITY FOR GRANT ~ This project is supported under FY08(BJA -Byrne Discretionary Grants) P.L. t 10-161 ~i I5. METHOD OF PAYMENT ~ PAPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL ~ Jeffrey L. Sedgwick ~ Paul Walters ~ Chief of Police Acting Assistant Attorney General 17. SIGNATURE OF APPROVING OFFICIAL l9. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE 1 - - -- -- -------- i - ---- -- ----- --- ------ ~" 25 -6 ~} AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. HDIUGT0003 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DI 80 00 00 89435 it i OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) 20A-5 Department of Justice Office of Justice Programs - ~ Office of the Chief Financial Officer Washington, D.C. 20531 August 4, 2008 Chief Paul Walters City of Santa Ana 60 Civic Center Plaza Santa Ana, CA 92701 - 4060 Reference Grant Number: 2008-DD-BX-0178 Dear Chief Walters: I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in the cost categories identified below: Category Budget Personnel $53,910 Fringe Benefits $7,089 Travel $40 Equipment $2,175 Supplies $300 Construction $0 Contractual $921 Other $25,000 Total Direct Cost $89,435 Indirect Cost $0 Total Project Cost $89,435 Federal Funds Approved: $89,435 Non-Federal Share: $0 Program Income: $0 A match is not required for this program. If you have questions regarding this award, please contact: - Program Questions, Stefanie Harris, Program Manager at (202) 305-8069 - Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, 20A-6 Department of Justice r~ Office of Justice Programs _: Bureau of Justice Assistance Washrnglon, D. C. 2053! Memorandum To: Official Grant File From: Maria A. Berry, Environmental Coordinator Subject: Categorical Exclusion for City of Santa Ana Awards under this program will be used to develop national demonstration, training, and technical assistance programs. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action: 1) New construction. 2) Renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain. (3) A renovation which will change the basic prior use of a facility or significantly change its size. (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment. (5) Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. 20A-7 a' Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst 20A-8 Department of Justice - s~ Office of Justice Programs Office for Civil Rights Washington, D. C. 2053! August 4, 2008 Chief Paul Walters City of Santa Ana 60 Civic Center Plaza Santa Ana, CA 92701-4060 Dear Chief Walters: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http:/lwww.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding offaith-based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm. 20A-9 ~" State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. These employment provisions have been specifically incorporated into 28 C.F.R. Part 38.1(f) and 38.2(f). Consequently, in many circumstances, it would be impermissible for faith-based organizations seeking or receiving funding authorized by these statutes to have policies or practices that condition hiring and other employment-related decisions on the religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on OCR's website at http://www.ojp.usdoj.gov/ocr/. Questions about the regulation or the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the ESOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the ESOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt From the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the finding to OCR for review. 20A-10