HomeMy WebLinkAboutUNIVERSITY OF BERKELEY, TRAFFIC SAFETY CENTER~~~
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California Office of Traffic Safety CT09385
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1. Title of Program
Next Generation -Click It or Ticket
2. Name of Applicant Agency 4. Period of Grant
SANTA ANA, CITY OF Month -Day -Year
3. University of California Berkeley, Traffic Safety Center From: 10/01/08
To: 09!08/09
DAVID RAGLAND, DIRECTOR, UC BERKELEY TRAFFIC SAFETY CENTER
5. Description of Program
California will initiate "Next Generation -Click it or Ticket" by conducting two well publicized seat belt enforcement mobilizations in
November 17-30, 2008, and May 18-31, 2009. To promote sustained enforcement, local law enforcement agencies making up at least 5U
percent of California's population or serving geographic subdivisions that account for at least 50 percent of California's unbelted fatal
vehicle occupants will carry out day and/or nighttime intensified seat belt enforcement each month. Grant funds will be used to increase
the number of seat belt enforcement hours incurred by first line supervisors, officers, and clerical/administrative personnel in Santa Ana
Police Department to enforce seatbelt use in Santa Ana. Incorporated into this grant are attached: Schedule A -Description, Schedule
B -Detailed Budget Estimate, Schedule B-1 -Budget Narrative, and Schedule C -Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $34,389.00
7. Approval Signatures (Bv sianina this oaae. Aaencv aarees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Name: David Ream
Title: Assistant Director, SPO Title: City Manager
Phone: 510 642-8110 Phone: (714) 647-5200
Fax: 510 643-8236 Fax:
Address: UC Berkeley Sponsored Projects Office Address: 20 Civic Center Plaza
2150 Shattuck Avenue, Suite 313 Santa Ana, CA 92702
Berkeley, CA 94704-5940
Email: jbaldwin@berkeley.edu Email: drea santa-ana.org
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(Signature) (Dale) (Signature) (Date)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Santa Ana, City of
Phone: (714) 647-5420 Nam ul Walters Title: Chief of Police
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Office: Finance Department
(Signature) (Date)
Address: 20 Civic Center Plaza
Santa Ana; CA 92702 Name• itle:
Tax ID #: 95-6000785 '
t;ontact Person: Francisco Gutierrez
OCT 2 4 2008
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Email: futierrez@santa-ana.org (Signature) (Date)
PPROVED AS TO FORM
Page 1
C,aura Stitt She y "
Assistant City A orney
Santa Ana, City of
Schedule A -Description
Next Generation -Click It or Ticket
Grant No. CT09385
GOAL
To increase seat belt use, statewide, to 96% by September 8, 2009.
PROJECT OBJECTIVES
1. Conduct a seat belt enforcement campaign during each of the Next Generation mobilization periods
November 17 - 30, 2008 and May 18 - 31, 2009.
2. Conduct pre- and post-operational seat belt compliance surveys for each of the Next Generation mobilization
periods. Personnel time and any costs required to conduct the surveys will be considered as the agency's
contribution to the mini-grant and will not be reimbursed.
3. Conduct a minimum of one and a maximum of four enforcements in each of the remaining months of the
grant period, starting December 2008, i.e., December, January, February, March, April, June, July, August,. and
September (first week of September only). Some nighttime enforcement is encouraged.
4. Attend apre-operational training conducted by the Traffic Safety Center (TSC) for supervisors, officers and
support personnel who will be conducting occupant protection roll call training for the seat belt enforcement
operations. A representative(s) from the applicant agency's finance department should attend.
5. Ensure that officers and administrative personnel who participate in the enforcement activities receive
occupant protection roll call training (to ensure familiarity with the California Vehicle Code provisions).
6. Report statistics for all enforcements:
- Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
- Number of overtime hours by personnel classification
- Number of seat belt citations for 16 years of age and older
-Number of seat belt citations for 15 years of age and younger
- Pre- and post-operational seat belt compliance survey results (for mobilizations only)
- Number of "other" types of enforcement actions by personnel assigned to the overtime seat belt enforcement
operation
-Type of roll call training conducted
7. Submit a claim by May 15, 2009 for expenses incurred from November 17, 2008 through March 31, 2009.
Submit a complete (with all required supporting documentation) final claim by October 15, 2009. Costs for
preparing claims are not reimbursable.
8. Certify by signing the mobilization reports that an occupant protection roll call training session(s) was
conducted.
MEDIA OBJECTIVES
1. Issue a press release prior to each of the mobilization periods and for each month during which an
enforcement is held.
2. Embargo the mobilization press release until the day of the California Office of Traffic Safety (OTS) press
release.
3. If using the OTS press release template provided by TSC, forward press releases, media advisories, alerts
and other press materials to TSC concurrently with distribution to the media. If any other press release format
or copy is used, submit the press release to the OTS Public Information Officer at pio@ots.ca.gov for review
and approval at least 14 days in advance of the mobilization: The approved press releases must be also sent to
the TSC.
4. To use the following standard language in all press, media, and printed materials: "Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration."
METHOD OF PROCEDURE
October 2008
1. The individual(s) responsible for the occupant protection roll call training for officers and staff participating in
the enforcement operation attends the TSC pre-operational training (to be held at various locations in the state).
The grant does not cover personnel and travel expenses incurred by attending training.
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Santa Ana, City of
Schedule A -Description (continued)
Next Generation -Click It or Ticket
Grant No. CT09385
November 2008
2. Hold occupant protection roll call training for supervisors and officers prior to the November 17 - 30 mobilization
period.
3. Complete apre-operational seat belt compliance survey in the week before the mobilization period, i.e.,
November 10 -16, 2008.
4. Issue a press release using the OTS template to announce the mobilization. Embargo the press release until
the day of the OTS press release.
5. Conduct the mobilization in November 17 - 30.
6. Complete apost-operational seat belt compliance survey in the week after the mobilization, i.e., December 1 - 7.
December 2008
7. Report the mobilization statistics to the TSC (using their on-line reporting system).
December 2008, January -April 2009, June -September 2009
8. Conduct the "outside mobilization months" seat belt enforcements (one to four in each month).
9. Issue a press release for each month using the OTS template. Where appropriate, coordinate with other grantees
served by the same local community newspaper to issue a combined press release. Plan. ahead to meet
newspaper deadlines.
10. Report enforcement statistics to the TSC using their on-line reporting system.
May 2009
11. Prepare the claim in accordance with the requirements in Schedule B-1 Budget Narrative and submit a claim by
May 15, 2009 for expenses incurred from November 17, 2008 through March 31, 2009.
12. Hold occupant protection roll call training for supervisors and officers prior to the May.18 - 31 mobilization period.
13. Complete apre-operational seat belt compliance survey in the week before the mobilization period, i.e.,
May 11 - 17.
14. Issue a press release using the OTS template. Embargo the press release until the day of the OTS press release
15. Conduct the mobilization campaign in the period, May 18 - 31.
16. Complete apost-operational seat belt compliance survey in the week following the mobilization, i.e., June 1 - 7.
17. Report enforcement statistics to the TSC using their on-line reporting system.
October 2009
18. Submit the final claim by October 15, 2009.
Throughout Grant Period
19. Send to the TSC the press releases for the mobilization period and the outside mobilization months enforcements.
20. Send to the TSC any news articles, press conference descriptions, radio ads, etc. describing the grant-funded
enforcements including any other enforcement opportunities that resulted from the effort.
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Santa Ana, City of
Schedule B -Detailed Budget Estimate
Next Generation -Click It or Ticket
Grant No. CT09385
The total claim amounts must not exceed the grant total of $34,389.00. The grant amount and costs are based upon
the overtime rates submitted by the grantee in the application.
Schedule B-1 -Budget Narrative
The Santa Ana, City of will be reimbursed up to the limit stated in Schedule B -Detailed Budget Estimate.
Overtime reimbursement will reflect actual costs (OT hourly rate and overtime benefit rate) of the personnel
conducting the seatbelt enforcement operation. Other direct costs are not reimbursable. Indirect costs are not
reimbursable.
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant-funded operations may be
conducted by personnel such as an officer, sergeant, corporal, deputy, community services officer, dispatcher,
clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to
accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable.
Clerical/administrative/CSO time incurred during and following enforcements are reimbursable for overtime work on
administrative duties including, but not limited to, the collection/reporting of seat belt enforcement data.
Reimbursements are contingent upon the following:
i. The enforcement statistics were reported using the TSC's on-line reporting system.
ii. The mobilization press releases were issued for each mobilization and each outside mobilization month.
iii. The pre- and post-operational seat belt compliance surveys were performed for each of the mobilizations.
iv. The claims did not exceed the limit set forth in Schedule 8 -Detailed Budget Estimate.
v. The claim form was correctly filled out, using the TSC Excel-based claim form.
vi. Overtime slips or equivalent verifying the personnel overtime hours in the claim were attached to the
claim.
vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to
Sign Claims (Box D) as designated in the grant cover page.
viii. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
ix. A ledger report(s) supporting the claim amount was attached to the claim. Only source documents are
accepted to support the claim amount.
x. The information in the overtime slips and the ledger report fully support the claim.
xi. The final claim is submitted no later than October 15, 2009.
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Santa Ana, City of
Schedule C -Terms and Conditions
Next Generation -Click It or Ticket
Grant No. CT09385
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by Applicant Agency in the performance of this grant.
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON-ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California " is a part, or any trademarks of the University, in any commercial context, such as may
appear on products, in media (including web sites) and print advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency, its products or services. All uses of the University's name and
trademarks, therefore, must first receive prior written consent of The Regents of the University of California through
the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Schedule B -Detailed Budget Estimate and Schedule 8-7 -Budget Narrative,
provided that the Grant Total shall not be exceeded for services provided hereunder prior to the efFective date of
suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov.
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