HomeMy WebLinkAbout22H - SPEC - OFFSET PAINTING SRVCREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2008
TITLE:
CONTRACT AWARD FOR OFFSET
PRINTING SERVICE
(SPEC. NO. 08-066)
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CITY M NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2id Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Anytime Printing for offset printing service for a
three-year period, with provisions for two one-year renewals, in an annual
amount not to exceed $100,000.
DISCUSSION
The Central Services Section of the Finance and Management Services Agency
supervises the duplicating and printing of letterhead, NCR forms, flyers,
posters and envelopes for various City agencies. Jobs of less than 2,000
copies are produced in-house. Higher volume and enhanced jobs are cost-
justified for offset printing by a third party vendor.
The offset printing service typically requires a maximum completion period
of three days. The contract for offset printing service is designed to
provide quality products in a timely manner and at a significant savings
based on quantity pricing.
A Request for Proposal was solicited October 17, 2008. A summary of the
requests sent and offers received is as follows:
20 Requests for Proposals mailed
10 Requests for Proposals mailed to Santa Ana vendors
4 Proposals received
1 Proposal received from a Santa Ana Vendor
22H-1
Contract Award for Offset Printing Service
November 17, 2008
Page 2
Proposals were received and opened on October 30, 2008. Proposals were
evaluated on the specifications, quality of print samples, print quotes of
sample jobs, and references provided. The offer from Anytime Printing, a
Santa Ana vendor, received the highest percentage in the scoring process
and meets or exceeds the evaluation criteria. The bidder evaluation
results are as follows:
Vendor: Location: Score: Print jobs
Anytime Printing Santa Ana 980
$ 3,086.20
Navigator's Printing & Design Newport Beach 90% $ 3,706.69
Ready Productions, Inc. Los Angeles 69% $ 5,038.93
Eighth Avenue Enterprise Alta Loma 46% $10,078.93
The annual amount is estimated based on work performed in the prior year.
FISCAL IMPACT
Funds are available in the various departmental Other Contractual Services
accounts (object code 6291).
Francisco Gutierrez ~jtiX
Executive Director
Finance and Management Services Agency
FG/KM/08-066
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