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HomeMy WebLinkAbout25B - CONTINUITY OF OPERATIONS PLANS_COOPREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2008 TITLE: AGREEMENT WITH WILLDAN HOMELAND SOLUTIONS CONTINUITY OF OPERATIONS PLANS DEVELOPMENT ,= -~ CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15t Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of Council to execute the attached agreement with Willdan Homeland Solutions, an operating division of Willdan Group, Inc., to provide development of Continuity of Operations Plans for the cities of Santa Ana, Anaheim, Fullerton, Huntington Beach, and Irvine in an amount not to exceed $750,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The United States Department of Homeland Security, Office of Grants and Training has developed the Urban Areas Security Initiative (UASI) funding program. UASI provides funds to local emergency first responders to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. The grant specifically provides funding for anti- terrorism equipment, planning, training, and exercises. Santa Ana has been designated as an Urban Area Core City for the fifth year. The City of Santa Ana has fiscal responsibility for the FY07 UASI grant for the Santa Ana/Anaheim Urban Area which encompasses the 34 jurisdictions in Orange County. In August 2008, a request for proposals (RFP) was issued for the development of Continuity of Operations Plans (COOP) and related consulting services. (Describe what a COOP is and who requires it) Eight proposals were received and evaluated for compliance with minimum requirements, overall responsiveness to the RFP, experience, references, and total project cost. Willdan Homeland Solutions met all of the listed specifications for this mandated training. It is anticipated that the current scope of services developed by the consultant will differ or expand as the consultant coordinates planning meetings that seek stakeholder input from the five jurisdictions in the 25B-1 Agreement with Willdan Homeland Solutions November 17, 2008 Page 2 Santa Ana/Anaheim Urban Area affected by this planning. The final determination of COOP consulting services may be adjusted in writing, and executed by the City Manager and Chief of Police, and by Willdan Homeland Solutions. FISCAL IMPACT Funds are available in the FY 2007 UASI Grant fund account (no. 125-337- 6291-37161). Paul M. Walters Chief of Police Police Department ~ 6 / ~`~ ,~e~Francisco Gutier•(r~e•/_.zc v Executive Director Finance & Mgmt. Services Agency 25B-2 CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 17`h day of November, 2008 by and between WILLDAN HOMELAND SOLUTIONS, a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. City, acting through the Santa Ana Police Department in its capacity as a Core City and lead agency for the Anaheim /Santa Ana Urban Area under the FY07 Urban Areas Security Initiative ("UASI"), has applied for, received and accepted a grant from the federal Department of Homeland Security, Office of Domestic Preparedness, through the State of California, Office of Homeland Security, to enhance countywide emergency preparedness, hereinafter referred to as "the Grant". B. The City desires to contract with an expert in the field of developing Continuity of Operations Plans ("COOP") for municipal governments. C. Consultant represents that they have the necessary skills and experience to provide assistance in developing such COOP's. D. Consultant has submitted a Proposal which identifies the scope, tasks and general time lines for providing the services and the costs thereof. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide COOP planning, training, and exercise service to the Cities of Santa Ana, Anaheim, Fullerton, Huntington Beach, and Irvine in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated by reference. All services required hereunder shall conform in all respects to standards for such COOP development issued by the U.S. Department of Homeland Security. The parties anticipate that additional planning meetings, training and exercises will be planned and executed during the term of this Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby authorized to approve such additional meetings, training and exercises, in writing, as they determine will fulfill the objectives of the Grant. 25B-3 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $750,000 during the term of this Agreement. b. Payment by City shall be made following receipt of proper invoice evidencing the completion of milestones as set forth in Exhibit A, subject to the following process: 1. Consultant shall deliver a detailed invoice to the City of Santa Ana 2. At the time of delivery to City, Consultant shall deliver a copy of each invoice to the Designated Point of Contact for each Agency for which services were rendered. The effected Agency shall, within ten days of receipt, notify City of any discrepancies in the billing, or unsatisfactory delivery of services or materials. 3. If City does not receive a challenge from any Agency, City shall pay the invoice within thirty (30) days of receipt of the invoice, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. USE AND OWNERSHIP OF DOCUMENTS It is understood by and agreed to between the parties that all documents, outlines, materials distributed during classes, and any other written papers or materials prepared for the presentations hereunder, paid for with Grant funds, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such property for its own business purposes so long as such use is not contrary to the interests of Santa Ana. 4. TERM This Agreement shall commence on the date first written above and terminate on satisfactory completion of all training and exercises and submission of required evaluation and After Action Reports to the City, which the parties agree should be substantially complete on or before March 1, 2010. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create anemployer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all 25B-4 applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insureds) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any covered act or occurrence arising out of Consultant's operations in the performance of this Agreement. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement to be approved in form by the City Attorney. b. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. Professional Liability Insurance. Consultant shall provide professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not less than $2,000,000 annual aggregate. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled without thirty (30) days prior written notice to the City. Ten (IO) days notice if cancellation is due to non-payment of premium. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. 25B-5 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, ager. employees, and special counsel from liability for personal injury, or just compensation, arisin out of claims for personal injury, including health, and claims for property damage, to the extE they arise from the negligent or willful misconduct in the performance of operations or errors omissions of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unit to the act, and the actions that may be taken in controlling, preventing or suppressing acts of terrorism are unique to the act, Consultant is not responsible to City for designing or advising or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any action which may be taken in controlling, preventing, suppressing or in any way relating to ar act of terrorism. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information o like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other mean . Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, dire or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: 25B-6 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 With courtesy copies to: Santa Ana Police Department UASI /Homeland Security Division 60 Civic Center Plaza P.O. Box 1981 (M-97) Santa Ana, California 92702 Telefacsimile (714) 245-8745 Attn: Enrique Esparza and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 647-6515 To Consultant: Jim Bailey Willdan Homeland Solutions 2401 East Katella Avenue, Suite 220 Anaheim, California 92806 telefacsimile (714) 940-4930 A party may change its address by giving notice in writing to the other party. Thereaftler, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has beef deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission'' report issued by the transmitting facsimile machine, addressed as set forth above. For purposed of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City an~ Consultant, and supersedes any and all other agreements, oral or written, between the parties. $n the event of a conflict between the terms of this Agreement and any attachments hereto, the ', terms of this Agreement shall prevail. This Agreement may not be modified except by written' instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant r~or 25B-7 the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract withaut the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services 25B-8 hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ma and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. CONSULTANT CERTIFICATIONS a. Audit Records -With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their dull authorized representatives for a period of three (3) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and main(ain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. b. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. c. Section 504 of the Rehabilitation Act of 1973 (Handicapped) -All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractr~rs, assignees or successors. d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply vi,~ith all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. e. Political Activity -None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation oflthe provisions of the "Hatch Act". f.. Civil Rights Compliance and Notification of Findings -Consultant will comply, and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR 25B-9 Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disab lity discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or tate administrative agency, or the Consultant makes a finding of discrimination after a due pro ess hearing on the grounds of race, color, religion, national origin, sex, or disability again t a recipient of funds, the Consultant will forward a copy of the findings to the City which wil , in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, .S. Department of Justice. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreem nt, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date year first above written. CITY OF SANTA ANA, a municipal Corporation of the State of California ATTEST: Patricia E. Healy Clerk of the Council APPROVED AS TO FORM: DAVID N. REAM City Manager WILLDAN HOMELAND SOLUTI JOSEPH W. FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney JIM BAILEY Vice President Tax ID# 25B-10 EXHIBIT A PROPOSED ACTIONS Willdan is committed to providing the five cities supported under the Continuity of Operations Plan (COOP) project with the same outstanding level of practical, responsive, and forward -looking support the Anaheim/Santa Ana Urban Area has received in the past. We can make this assertion, in part, because our proposed Project Manager, Jim Bailey, and his core team staff-including Wendy Kleinman, Mike Hooper, and Alberto Martinez-have served as the primary contractor support staff to the ASAUA homeland security exercise program for the past 3 years. Supporting Willdan on the COOP project is SRA International who brings local COOP planning experience proven and refined on projects throughout southern California. Together, their insights into the ASAUA's needs, objectives, and operating procedures are unrivaled, and their ability to advise and support tha ALAI IA matrhlacc in itc rlanraa of nrartiralifii anri ni iality The Willdan team will provide the following COOP planning, training, and exercise services to the Cities of Santa Ana, Anaheim, Fullerton, Huntington Beach, and Irvine during the period of performance ending October 30, 2009: A. Phase I- Planning. The planning phase of this project will be conducted over a 7- month period that is subdivided into 5 events or milestones. 1. Initial Planning Meeting. The purpose of the initial planning meeting will be to introduce the members of the Willdan team, review the approach and timeline, and discuss project roles and responsibilities. Members of the Willdan Team and the jurisdictional Stakeholder Project Managers will participate in this meeting. The outcome of this meeting will be an agreement between the Willdan Team and Stakeholder Project Managers on the approach and timeline of the project. The Willdan project manager will facilitate this meeting and his staff will coordinate the invite and track the RSVP's. Willdan will provide all of the planning materials for these meetings. 2. Kick Off Meeting. Each of the five cities will conduct a project kick off meeting. The purpose of the meeting will be to provide a larger audience, comprised of city department heads and planners, with a project overview/approach, COOP overview, project requirements, and planning team roles and responsibilities. These meetings will produce comprehensive project understanding among the planning participants at multiple levels. Willdan will coordinate and facilitate these meetings and provide all of the required reference materials. 3. Departmental Meetings. Willdan will coordinate and facilitate a series of planning meetings to develop each city's departmental COOP. We anticipate that approximately three planning meetings will be required for each city department. Moreover, each city will require one jurisdictional planning meeting to develop the overarching city COOP for each jurisdiction. Willdan, working in concert with each jurisdictional stakeholder project manager, will coordinate, facilitate, and provide the materials for each of these planning WiIJ{~~n ~op~ji~ry For Official Use Only meetings. The data gathered by Willdan will be entered into the COOP Planning Development Portal (CPDP) by Willdan personnel and provide back to each department for review. Additionally, Willdan will provide a single point of contact for each jurisdiction through which they may receive planning related information throughout the planning phase. 4. Mid- Project Review. Willdan will coordinate, facilitate, and conduct amid- project review during the planning phase. The purpose of this meeting will be to review the project's progress, identify areas for improvement, and provide each stakeholder project manager with a status of their jurisdictional plans. Willdan will be responsible for providing all required planning materials in support of this planning event. 5. Draft jurisdictional COOP plans delivered for review. Willdan will draft 5 jurisdictional COOP plans for review in accordance with the guidance provided in FEMA Preparedness Circular- 65. The jurisdictional plans will include each city's departmental COOP and an overarching city COOP. Each stakeholder project manager will be afforded 30 days to review their respective plan and provide changes/comments back to Willdan. Willdan will be responsible for providing the personnel and materials necessary for each jurisdiction's COOP development. Total Cost Phase I: $428,171.00 B. Phase II- Training. The training phase of this project will be conducted over a 3- month period that is subdivided into 3 events or milestones. 1. Develop Training Materials. Willdan will develop the training materials required to deliver a three to four hour training session for each jurisdiction for a total of five training deliveries. Materials developed will include instructor and student manuals, multimedia PowerPoint presentations, and participant evaluation forms. Each student will receive a student manual for their use during the course and follow on reference. 2. Stakeholder Project Manager's Meetings. Willdan will provide the training materials for stakeholder project manager review prior to delivering the training sessions. Willdan training staff and members from the planning team will review the materials produced and seek approval for those materials prior to training delivery. Stakeholder project managers will ensure the training is focused and meets the jurisdiction's requirements. Feedback from the project managers will be provided to Willdan for incorporation into final documents. 3. Conduct Training Sessions. Willdan will conduct five COOP training sessions (one per jurisdiction). Willdan will provide an instructor manual, student manuals for each participating student, and the staff required to deliver each training session. Willdan will develop and deliver training session invitations and track the RSVP's for each session. Participant registration support and light refreshments will also be provided by Willdan 2 Wi1J~~~opZi~t~ry For Official Use Only staff. Willdan will provide a copy of the participant registration form to each stakeholder project manager upon training completion. Total Cost Phase II: $56,793.00 C. Phase III- Tabletop Exercises. The exercise phase of this project will be conducted over a 3-month period that will include the standard planning events required by the U.S. Department of Homeland Security, Homeland Security Exercise and Evaluation Program (HSEEP). Conduct Tabletop Exercises. Willdan will design, develop, and deliver five tabletop exercises in accordance with the guidance and direction provided by HSEEP doctrine. Each exercise will be three to four hours in length and will be conducted in a hybrid full plenum/breakout group format. Willdan will provide the facilitators and staff to conduct the exercise, as well as, the materials (Situation Manuals, badges, participant evaluation forms, etc.) required to support the exercises. The lessons learned from the exercises will be incorporated into the final draft of each jurisdiction's COOP. Total Cost Phase III: $139,739.00 D. Phase IV- COOP finalization. The final phase of this project will be conducted over a 2-month period that is subdivided into 3 events or milestones. 1. Incorporate Suggested TTX changes. The Willdan team will incorporate the changes gathered during the tabletop exercises into the draft COOPs. These changes will represent the final modifications to the plans prior to submission to the stakeholder project managers. 2. Deliver Draft Plans with Changes. Willdan will deliver a final plan to each jurisdiction. Each jurisdiction will receive three hard copy plans in 3-ring binders and two electronic copies of plans on CD ROM. Moreover, Willdan will provide electronic copies of all training and exercise materials as well. 3. Conduct Final Planning Meeting. Willdan will coordinate and facilitate a final planning meeting with each jurisdiction to review completion and quality of deliverables. Total Cost Phase IV: $64,402.00 Total Project Cost: $689,105.00 WiL~~~pI J y Page 11 of 11 25B-14