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HomeMy WebLinkAbout23A - CENTRAL ARTS CTRREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2008 TITLE: CONTRACT AWARD FOR GRAND CENTRAL ARTS CENTER TENANT IMPROVEMENTS (PROJECT NO. 7170) CITY CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15i Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ ~~ CONTINUED TO RECOMMENDED ACTION FILE NUMBER 1. Adopt a resolution of the City Council making certain findings for the Community Redevelopment Agency to assist in the payment for the tenant improvements needed at Grand Central Arts Center. 2. Award a contract to Thomco Construction, Inc., the lowest responsible bidder, in accordance with unit bid prices plus add-on alternate one in the estimated amount of $222,150 for construction of the Grand Central Arts Center Tenant Improvements project. 3. Approve a Funding Analysis with a total estimated construction cost of $299,700. 4. Authorize the City Manager and the Clerk of the Council to execute the first amendment to the Cooperative Agreement with the Community Redevelopment Agency of the City of Santa Ana (Agency) in the amount of $299,700, for a total amount of $334,700, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The 1924 Grand Central Arts Center building, home of California State University, Fullerton Graduate Arts Program, was completely remodeled and opened in 1999. There are 27 studio apartments, three art galleries, a live performance theater, classroom space and the Gypsy Den Restaurant. The building, which is located on the southeast corner of Broadway and Second Street, is in need of building repairs to continue to preserve the integrity of this historic building (Exhibit 1). On August 18, 2008, City Council approved a Cooperative Agreement for emergency building repairs and termite treatment at Grand Central Arts 23A-1 Grand Central Tenant Improvements November 17, 2008 Page 2 Center in the amount of $35,000. The building has experienced leaking on the roof deck to the apartments as well as in the light wells to the basement. In addition, the flooring of the first floor is cracked and in disrepair creating a potentially unsafe condition. This project provides for replacement of the roof deck, repair of the waterproofing around the light wells and replacement of the flooring on the first floor of the building. The cost for these additional repairs is estimated to be $299,700 for a total project cost of $334,700. The Notice Inviting Bids was advertised on September 19 and 22, 2008, and bids were opened on October 9, 2008. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 0 Contractors requesting bidding documents: 7 Bids received: 5 Bids received from Santa Ana Contractors: 0 NAME OF BIDDER CITY BASE BID AMOUNT $156, 927 $190,420 $212,800 BASE BID PLUS ALTERNATE $222,150 $278,777 $275,114 1. Thomco Construction, Inc. Anaheim 2. Caltec Corporation Westminster 3. Big West Construction Irvine Corporation 4. Hoffman Finn Development Costa Mesa Company, Inc. $236,659 $302,291 A total of five bids were received and all but one were responsive. Unique Performance Construction, Inc. did not comply with the bidding documents by failing to sign List of Sub-Contractors and Contractor's Licensing Statement, thereby making their bid non-responsive. Thomco Construction, Inc. submitted the lowest base bid plus add-on alternate one in the amount of $222,150, which is below the Engineer's estimate of $500,000. ENVIRONMENTAL IMPACT Environmental Review ER 2008-214 has been completed and a categorical Exemption will be filed for the Project pursuant to the California Environmental Quality Act. 23A-2 Grand Central Tenant Improvements November 17, 2008 Page 3 FISCAL IPACT The Funding Analysis shows a total estimated construction cost of $299,700 (Exhibit 2). Funds are available in the Merged Capital Improvements account (account no. 570-936-6621). APPROVED AS TO FUNDS AND ACCOUNTS: ~ ~ ~ James G. Ro s rancisco Gutierrez ~'., Executive Director ~xecutive Director Public Works Agency Finance & Mgmt. Services Agency Cynthia J. Nel on Deputy City Manager for Development Services Community Development Agency H:\ACTIONS\2008 7170\JT CC-CRA 11-17-08 Grand Central Tenant Improv 30 WD .doc 23A-3 i PROJECT LOCATION ~ s~Er EXHIBIT 1 SANTA ANA T~~' P~1 non GRAND CENTRAL ARTS BUILDING ~~, niov. n, Zoos ROOF REPAIR - (PROJECT 7170) ~~~ '_.;~ r,:111 23A-4 FUNDING ANALYSIS PROJECT N0. 7170 GRAND CENTRAL ARTS CENTER TENANT IMPROVEMENTS Construction Contract Contract Administration Inspection and Testing Contingencies $222,150 11, 020 22,100 44,430 TOTAL ESTIMATED CONSTRUCTION COSTS $299,700 Exhibit 2 23A-5 10/31l08LES RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA CONSENTING TO THE PAYMENT OF THE COST OF IMPROVEMENTS TO A PUBLICLY OWNED IMPROVEMENT, THE GRAND CENTRAL ARTS CENTER, BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, PURSUANT TO SECTION 33445 OF THE HEALTH & SAFETY CODE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Community Redevelopment Agency of the City of Santa Ana (hereinafter referred to as the "Agency") is engaged in activities necessary to execute and implement the Redevelopment Plan for the Merged Project Area (the Redevelopment Plan"), in the area formerly known as the Inter City Project Area. B. Section 33445 of the Health & Safety Code, part of the California Redevelopment Law, provides that the Agency may pay for all or part of the cost of installation and construction of any building, facility, structure or other improvement which is publicly owned either within or without the project area, upon the consent of the City Council of the City of Santa Ana ("City"), if the following findings can be made: 1. That the public improvement is of benefit to the project area or the immediate neighborhood in which the project is located; 2. That no other reasonable means of financing the public improvement is available to the community; and 3. That the payment of funds for the cost of the public improvement will assist in the elimination of one or more blighting conditions inside the project area. C. The City is the owner of the Grand Central Arts Center building which is located downtown in the City's Artist Village. 1 23A-6 D. Since the renovation of the Grand Central Arts Center in 1999, comprehensive maintenance has not been performed. This project will include replacement of the roof walking deck, repair of the waterproofing around the light wells and total replacement of the flooring on the first floor of the building. E. The improvements to be made to the Grand Central Arts Center will be of benefit to the merged Project Area (and the former Inter City Project Area) as well as benefit the immediate neighborhood. F. The City lacks funds to pay for the reconstruction, repairs and improvements needed by the Grand Central Arts Center at this time, and there are no other reasonable means of financing the improvements. G. Reconstruction and repairs to the publicly owned building will assist in the elimination of one or more blighting conditions in that the new deck and flooring will replace the old dilapidated and unsafe deck and flooring and provide the City with a more safe and sanitary building. Section 2. In accordance with California Environmental Quality Act, environmental review has been completed and a Categorical Exemption, Environmental Review No. 2008-214, will be filed for this project. Section 3. The City Council hereby consents to the additional payment by the Agency of up to $299,700.00 in Agency funds from the Merged Project Area for this publicly owned improvement. The Cooperative Agreement that was executed on August 18, 2008, will be amended to include this increased scope of work and compensation, and will be executed by the Agency and the City. Section 4. The City Manager is hereby authorized to take all steps, and to sign all documents and instruments necessary to implement and carry out the Resolution on behalf of the City. Section 5. The Clerk of the Council shall attest to and certify the vote adopting this Resolution. 2 23A-7 ADOPTED this day of , 2008. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Lisa E. Storck Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: CERTIFICATION OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2008- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of Council City of Santa Ana 3 23A-8 FIRST AMENDMENT TO COOPERATNE AGREEMENT FOR THE PUBLIC IMPROVEMENTS AT THE GRAND CENTRAL ARTS CENTER BUILDING THIS FIRST AMENDMENT is entered into this day of November, 2008, by and between the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, a public body corporate and politic (the "Agency"), and the CITY OF SANTA ANA, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (the "City"). WITNESSETH A. The Agency and City entered into that certain agreement titled the "Cooperative Agreement for the Public Improvements at the Grand Central Arts Center Building (the "Agreement") on or about August 18, 2008. B. The Agency contracted with the City for the City to provide for the emergency building repair (performed in January 2008) and pest control at the Grand Central Arts Center Building in order to repair the building and treat the building for termites and termite related damage. These repairs will keep the building habitable for the occupants of the building which include the California State University, Fullerton Graduate Arts Program, studio apartments, art galleries, classroom space and the Gypsy Den Restaurant (referred to hereinafter as "Publicly Owned Improvements") in connection with the Agency's redevelopment activities. C. The Agency agreed to pay for all or part of the repairs and maintenance of such Publicly Owned Improvements to the City. D. The parties hereto now want to amend the Agreement to increase the Scope of Work of the Agreement and increase the amount of the compensation by the Agency due to unforeseen additional costs. WHEREFORE, in consideration of the mutual and respective promises hereinafter contained and made, and subject to all the terms and conditions of said Agreement as hereby amended, the parties do hereby agree as follows: 1. The "Scope of Work" section of the Agreement shall be amended to increase the dollar amount by an additional $299,700.00 in order to cover the updated costs due to the increase in the Scope of Work. The additional project work will include replacement of the roof walking deck, waterproofing around the light wells and total replacement of the flooring on the first floor of the building. The total project cost pursuant to the Agreement and this Amendment shall not exceed $334,700.00. 2. All other terms and conditions included in said Agreement shall have the same force and effect and remain unchanged. 1 23A-9 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: Patricia E. Healy Clerk of the Council ATTEST: Patricia E. Healy Secretary APPROVED AS TO FORM: Joseph W. Fletcher City Attorney Agency Counsel Lisa E. Storck Assistant City Attorney Assistant Counsel CITY OF SANTA ANA By David N. Ream City Manager COI\~IlVILJNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA By Cynthia J. Nelson Executive Director 2 23A-10