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AGREEMENT TERMINATION
Please complete this form when the attached agreement is no longer in effect.
Return form to the Deputy Clerk of the Council (M-30). Call 647-5238 if you have any questions.
The agreement with J dfk ati:/o-Lnc - Gil Dery : I 1 ,
No. A -0-oog- --J( was completed on J3O f1 0
and final payment has been made.
Department: C Q i\ 0
Signature: (j0_��-��`�I 2
Date: 62 ( ( 55 I r
City of Santa Ana
Clerk of the Council
Revised 05-22-08
INSURANCE NOT REQUIRED
WORK MAY PROCEED
CLERK OF COUNCIL
DATE: 11-I~f-C8
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Memorandum of Understanding (MOU)
Pursuant to the
Workforce Investment Act of 1998 (WIA)
A-2008-229
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), and several agencies (having signed Attachment "A", "One-
Stop Partner Commitment" and, if physically located at the One-Stop location,
Attachment "B", "Resource Sharing Agreement" and Attachment "C",
"Memorandum of Operation" if applicable) functioning as "One-Stop Partners"
within the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana
W/O/R/K Center).
2. PURPOSE: The Santa Ana W/O/R/K Center, through its central location at the
Santa Ana Regional Transportation Center, 1000 E. Santa Ana Blvd., and its satellite
facilities, shall provide and/or coordinate workforce investment services to
individuals, providing them with the necessary skills to participate in building a
world-class workforce in Santa Ana.
Services and referrals provided at the Santa Ana W/O/R/K Center may include, but
are not limited to, the following:
• Assessment skills
• Eligibility determination
• Outreach, intake and orientation to services available
• Initial assessment of skills, aptitudes, abilities and supportive services
• Job search and placement assistance, career counseling
• Provision of employment data and labor market information
• Provision of performance information
• Employment referral
• Provision of support and follow-up services
• Identification of skills required to be competitive in the local labor market
• Access to Unemployment Insurance claims
• Access to Ca1JOBS for Labor Exchange services
• Help in establishing eligibility for Ca1WORKS and financial aid
• Occupational skills training
• On-the-job training
• Workplace learning with classroom training
• Skills upgrading and retraining
• Job readiness training
• Services for persons with disabilities
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.
Serve mature workers by operating as a specialized recruitment arm for One-Stop
Partners working collaboratively to connect mature workers to employers with
labor shortages
Customized training for employment with specific employer
Employer services, including: job listing; job matching; candidate screening and
testing; outplacement services; job analysis; and, information on available tax
credits, business development planning and labor market trends.
.
.
3. DURATION:
(a) This MOD shall become effective on Julv 1. 2008 and terminate on June 30. 2010
or earlier if terminated by the repeal of the Workforce Investment Act of 1998
(WIA).
(b) This MOD is of no force or effect until signed by authorized representatives of the
participating agencies, and approved by the Chief Local Elected Official or his/her
designee. The MOD, once signed, becomes part of the local WIA Plan.
(c) This MOD may be extended by written agreement between the LWIB and the
One-Stop Partner provided such agreement is signed by both entities, prior to the
termination date of this Agreement, and contains the following:
(1) A statement of intent to continue all provisions of the MOD;
(2) Revised effective and termination dates;
(3) Revised Attachment A and/or B, as appropriate;
(4) Dated signatures of the Administrator of the partner agency and the Chief
Elected Official of the WIB.
(d) Any party may withdraw from this MOD by giving written notice of intent to
withdraw at least 30 calendar days in advance of the effective withdrawal date. If
agreed to by all parties, the timeframes for notice may be reduced or extended.
Notice of withdrawal shall be given to the WIB at the address listed in the signed
attachments of this MOD, and to the contact person so listed, considering any
information updates received by the parties pursuant to Section 1. Courtesy
notification shall be made to all parties ofthis MOD in a timely manner.
(e) Should any One-Stop Partner withdraw, this MOD shall remain in effect with
respect to the other remaining One-Stop Partners.
4. MODIFICATION AND ASSIGNMENT: This MOD may be modified at any time
by written agreement of the parties. Assignment of responsibilities under this MOD
by any of the parties shall be effective upon written notice to the WIB. Any assignee
shall also commit in writing to the terms of this MOD.
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5. ONE-STOP SYSTEM DESCRIPTION: The one-stop system description in the
local WIA plan, including modifications thereto, is incorporated into this MOU by
reference.
6. CROSS REFERRALS: The One-Stop Partners will adopt common intake/cross
referral arrangements, which include, by reference, those listed in the local WIA plan,
including modifications thereto. The methods and/or resources utilized may include
some or all of the following: cross-training of staff, in-house staff, electronic case
management systems, co-enrollments, appointments, e-mail and phone call.
7. CONFIDENTIALITY:
The WIB agrees that when any individual applies for or receives services from and
the partner agency through the One-Stop Center, all information regarding such
application for or receipt of services shall be confidential information subject to the
provisions of 34 CFR 361.38.
The parties agree to honor the confidentiality provisions as described in the local WIA
plan, including modifications thereto, and incorporated into this MOU by reference.
Exchanged information shall remain private and confidential in accordance with the
most restrictive confidentiality requirements of any of the parties collecting, receiving
or sharing information.
8. RESOURCE SHARING: The parties agree to share resources in accordance with
the attached Resource Sharing Agreement. It is expressly understood that this MOU
does not constitute a binding financial commitment, but rather an intent to commit
specific resources in the future as the parties' allocations and budgets are known and
the one-stop system evolves. The one-stop system is a work in progress and its costs
and the partners' resource contributions will not remain static from month to month or
from year to year. The Resource Sharing Agreement is meant to be reviewed yearly
and may be modified as needed by any partner as long as it is identified as a revision,
and it is signed and dated by the agency Administrator.
9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any
party may call a meeting of all parties to discuss and resolve disputes.
Should informal resolution efforts fail, the dispute shall be referred to the Chair of the
WIB, who shall place the dispute upon the agenda of its next regular or special
meeting of the Board's Executive Committee. The Executive Committee shall
attempt to mediate and resolve the dispute.
Finally, if the Executive Committee's resolution efforts fail, any party may file a
grievance in accordance with the State of California's WIA grievance procedures.
The parties agree to be bound by the final determination resulting from that
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procedure. All costs associated with the grievance procedure shall be borne by the
losing party.
10. SEVERABILITY: If any part of this MOD is found to be null and void, or is
otherwise stricken, the rest of this MOD shall remain in force.
11. JURISDICTION: Jurisdiction over any disputes under this MOD shall reside in
Orange County, California.
12. HOLD HARMLESS CLAUSE: Each party to this MOD agrees to indemnify and
hold harmless the other parties, their officers, agents, employees, and volunteers from
and against any and all loss or damage, and from any and all suits, actions and claims
filed or brought by any person or persons arising out of acts or omissions of the party
or its officers, agents, employees in the performance of this MOD.
13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana
WORK Center shall provide wall signage listing the names of current participating
partners. Where practical, the Santa Ana WORK Center will list partner agencies on
forms and marketing materials distributed to the public.
14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree
to abide by all applicable non-discrimination federal and state laws. The WIB and the
One-Stop partners will ensure that policies and procedures established by the WIB
and the One-Stop partners are in compliance with the Americans with Disabilities Act
(ADA). The Santa Ana WORK Center will assure its services and premises are
accessible to persons with disabilities under the requirements of the Americans with
Disabilities Act.
15. INSURANCE: The One-Stop Partners agree that their current in force insurance or
self-insurance coverage programs shall apply to their operations performed under the
Workforce Investment Act and at the WORK Center, including commercial general
liability, property damage liability, business personal property, workers'
compensation and employee dishonesty/crime coverages.
16. AUTHORITY AND SIGNATURES: The individuals signing this MOD and its
attachments, which are incorporated herein by reference, have the authority to commit
the party they represent to the terms of this MOD, and do so commit by signing.
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THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the
date first written above.
/1!i3!O'(;
Date
20 Civic Center Plaza. Santa Ana. CA 92701
Address
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PATRICtA C H6A1:r
(11,(:/II( '" THI COf.WC&
Miguel A. Pulida. Mavor. City of Santa Ana
Name and Title
FOR THE SANTA ANA WORKFORCE INVESTMENT BOARD
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Dat
Signature
Michael R. Hood. Chairman
Name and Title
888 W. Santa Ana Blvd.. Santa Ana. CA 9270 I
Address
7!ifJ:&:-:.e 4-
Signa ure
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Date
Robert Claudio. Deputv Division Chieffor Southern Workforce Services
Name and Title
2450 E. Lincoln Ave.. #200. Anaheim. CA 92806
Address
Approved as to Form:
JOSEPH W. FLETCHER, City Attorney
BY:.~~ ~ ~
Lisa E. Storck, Assistant City Attorney
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Attachment "A"
One-Stop Partner Commitment
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), the Employment Development Department Santa Ana
Workforce Services Office (EDD/SAWS) and other agencies (identified in the "One-
Stop Partner Commitment", Attachments "A" and "B: to this MOU) functioning as
"One-Stop Partners" within the Santa Ana One-Stop System (hereinafter referred to
as the Santa Ana WORK Center).
In addition to accepting the provisions contained in the MOU, the EDDI Santa Ana
Workforce Services commits to the following Agency Services to be provided on-site at
the Santa Ana WORK Center (SA WC):
y Outreach, intake and orientation services available through EDD and SA WC;
;,. Initial assessment of skills, aptitudes, abilities and need for obtaining
employment;
;,. Job search and placement assistance;
y Employment data and labor market information;
y Employment referral;
;,. Support service referral;
y Access to filing for Unemployment Insurance;
y Access to CalJOBS, assistance with registration, resumes, and vacancy listings;
y Occupational training through TRA;
y Employer services including job listings, job matching, candidate screening,
information on tax credits and labor market trends;
;,. May provide individual case management for veterans, at-risk youth, dislocated
workers, ex-offenders, deaf and hearing-impaired persons and others needing
intensive job search assistance.
EDD/SA WS staff assigned to the Santa Ana WORK Center contribute to its
operations and goals.
The EDD will recognize and comply with applicable labor agreements affecting
represented employees located at the SAWC. State employees located at the SAWC
shall remain under the supervision of EDD for the purposes of performance
evaluation, and other matters concerning civil service rights and responsibilities. Any
work-related issue arising at the SA WC between EDD employees and the one-stop
operator or supervisors of other partners, the operator or other supervisor shall refer
the issue to the employee's EDD supervisor. The operator and partner shall cooperate
in the investigation of the following matters: discrimination under California Fair
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Employment and Housing Act (Part 2.8, commencing with Section 12900 of Division
3 of Title 2 of the Government Code), threats and/or violence concerning State
employees, and State employees misconduct.
Costs associated with EDD/SAWS's occupancy of the SAWC are described in the
lease agreement between EDD/SA WS and the City of Santa Ana.
PERFORMANCE GOALS:
Customer Service
All on-site, One-Stop Partners shall commit to the following goals for the W IO/R/K
Center:
I. To conform to a uniform policy of customer service;
2. To develop customer service principles all One-Stop Partners must implement;
3. To implement an on-going system for measuring customer service levels; and,
4. To participate in a task force empowered to oversee, measure and respond to
customer service data.
Ouantifiable Service Outcomes for the Fiscal Year Julv 2008- June 2009:
As of July 1, 2008, the Santa Ana WORK Center Partners launched the Learning Lab for
the new Integrated Service Delivery System. All program goals and performance
measures are still being negotiated. Until such time this area will be left intentionally
blank.
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Attachment "A", Page 2
AUTHORITY AND SIGNATURES: The individuals signing this MOO and its
attachments which are incorporated therein have the authority to commit the party they
represent to the terms ofthis MOO, and do so commit by signing.
FOR THE Employment Development Department Santa Ana Workforce Services
(Legal Name of Partner Agency)
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Signature
/o-;;2o-di;
Date
Robert Claudio, Deputv Division Chieffor Southern Workforce Services
Name and Title
2450 E. Lincoln Ave.. #200, Anaheim, CA92806
Address
MOU EDD.WlB rev. 8-08
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CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD
ONE STOP PARTNER
MEMORANDUM OF UNDERSTANDING
SERVICES MATRIX FOR
EMPLOYMENT DEPARTMENT SANTA ANA WORKFORCE SERVICES
Programs Represented Services Provided Method of Service Referral Method Contribution to One
Delivery (Check all that apply) Stop System
(Check all that apply) Performance
. Employment and . Intake . Co-location of . In person . Customer
Training Activities . Orientation staff . By phone Satisfaction 1
under Title I of the . Screening and eligibility . Co-location of . Referral form . Provide
Workforce Investment determination for WlA assistance servICes 0 Online Coordination
Act . Identification and referral on . Cross training of and Services for
individuals in need of employment staff WIA programs
and training services . On-line
. Coordinate of WORK Center
employment and training programs
with those offered through the one-
stop partner system
. Other programs and services
appropriate through WIA funding
1 Criteria to be determined by the State of California and the Santa Ana Workforce Investment Board
Attachment B
SANTA ANA ONE-STOP
PARTNERS MOU
RESOURCE SHARING
ATTACHMENT
Cost Allocation Detail Sheet
State Fiscal Vear 2008-09
Field Office:
Santa Ana #042 - Santa Ana Work Center
STAFFING REQUIREMENTS:
Class Title
Employment Program Mgr III
Employment Program Mgr. II
Employment Program Mgr. I
Employment Development Spec. II
Employment Development Spec. I
Job Agent
Employment Program Sup. I
Business Services Officer I
Employment Program Rep.
Employment Program Tech
Office Technician (Typing)
Office Assistant
Custodian
Student Assistant
Youth Aide
Bilingual Pay
Personnel
Class Code Annual Salary py, Services Costs
9198 $ 75,732 0.4 $ 26,506
9197 $ 69,780 0.0 $
9189 $ 61,752 2.0 $ 123,504
9216 $ 58,512 0.0 $
9204 $ 57,276 0.0 $
9155 $ 57,240 0.0 $
9190 $ 53,472 0.0 $
4720 $ 53,352 0.0 $
9194 $ 49,608 14.0 $ 694,512
9231 $ 37,776 0.0 $
1139 $ 38,076 0.0 $
1379 $ 32,316 0.0 $
2011 $ 29,784 0.0 $
4870 $ 9,904 1.0 $ 9,904
9991 $ 6,787 1.0 $ 6,787
$ 1,200
WS Branch CO and Management (6.1% of (B))
Includes: Dep Dir, Div Chief, EDA,
staff
$
$
52,534
913.741 (C)
Personnel Benefits (Federal Rate 47.87% of (e))
$
437,411
Administrative Staff and Technical (AS&T) ((A) multiplied by $9,000 per PY)
Total Personnel Services end Belleflls
$
$
165,150
1.518.308
Operating Expenses & Equipment (OE&E)
Allocated OE&E ($16,575 x (A))
Includes: utilities, postage, consultant contracts, printing and
binding, DP and non DP equipment purchase and maintenance.
software purchase and maintenance, pro rata, and SWCAP
$ 304,151
Direct OE&E per position ($1,386 x (A))
Includes: supplies, training, and travel
$ 25,433
Cost Center Specific OE&E
RenVLeases
Telephones
HHSDCICaIJDBS""
(mo. cost per sq. foot) $
(mo. cost per line) $
(cost per computer) $
(# of sq. feet)
(# of lines)
304.00 (# of computers)
0.00 $
o $
o $
$ 329.584
COST ALLOCATION TOTAL $ 1,845,892
Rev. 7/29/08